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Current Council Agenda and Past Meeting Information

 

CITY COUNCIL AGENDA ITEM NO. 15

Meeting Date: December 13, 2005

Subject/Title: Adopt a Resolution approving and authorizing the City Manager to execute a Professional Services Agreement for the Second Street / Pine Street Traffic Signal, CIP Project No. 336-3158 and amend the CIP Budget Sheet.

Prepared by: Engineering: P. Eldredge

Submitted by: Engineering: B. Grewal

RECOMMENDATION
Adopt a Resolution approving and authorizing the City Manager to execute a Professional Services Agreement with BKF Engineers, Surveyors, Planners in an amount of $57,000, plus a 10% contingency of $5,700, for a total of $62,700, for the Second Street / Pine Street Traffic Signal, CIP Project No. 336-3158 and amend the CIP Budget Sheet to reflect a revised scope of work and funding sources.

PREVIOUS ACTION
On May 24, 2005, by Resolution No. 2005-115, City Council adopted the City’s 2005/06 – 2009/10 Capital Improvement Program, which included the Second Street / Pine Street Traffic Signal, CIP Project No. 336-3158.

BACKGROUND
The Second Street / Pine Street intersection experiences traffic congestion during morning and afternoon school traffic. Staff from the School District and staff from the City have been working jointly to improve traffic circulation on and around Liberty High School. After exploring different alternatives, they have prepared a proposal for a traffic signal at this intersection, as well as improvements for the school drop off areas abutting Second Street.

The Second Street / Pine Street Traffic Signal project includes construction of a traffic signal at this intersection, as well as signing, striping, handicap ramps and sidewalk improvements for pedestrian safety. It is the desire of the City to commence this work during the school’s 2006 summer break due to the anticipated time required to construct these improvements.

The City and High School District are currently negotiating the terms of an agreement that will cover the reimbursement of these improvements as well as the relocation of the bus barn facility. The City will front the costs to ensure construction commences during the 2006 summer break and then get reimbursed by the District.

FISCAL IMPACT
Due to the preliminary nature of the original budget, it was uncertain to what extent the design and construction was going to encompass. The design budget needs to be increased to accommodate the environmental work required as well as for utility relocations and individual submittals to the state architect for the work that includes the High School property. Accordingly, the project budget requires an amendment as indicated in detail below should City Council concur with staff’s recommendation and proceed with the project. The original 2005/06 budget and proposed amended budget are shown below:
Original Amended
Budget 05/06 Budget 05/06 Difference
Legal $ 0 $ 0 $ 0
Planning & Design $ 30,000 $ 63,000 $ 33,000
Construction $ 0 $ 400,000 $ 400,000
Project Administration $ 5,000 $ 20,000 $ 15,000
Land/ROW/Acquisitions $ 0 $ 0 $ 0
Total Project Budget $ 35,000 $ 483,000 $ 448,000

The total project budget in the 2005/06-2009/10 is $308,000, which is spread over two fiscal years, FY 05/06 and FY 06/07. Due to project timing, staff is requesting to: 1) move $258,000 from FY 06/07 to FY 05/06 and 2) increase the FY 05/06 budget by an additional $190,000.

This is a one-time charge which will be funded by the City’s General Fund and from Contra Costa County as a portion of the repayment of the Vasco Road loan the City provided to the County. Staff has confirmed with the Finance Department that there are sufficient funds to cover the proposed amended budget. No revenue offsets are expected due to this amendment and there will be no known future reduction of costs to this project.

Attachments:
Resolution
Amended CIP Budget Sheet
Site Map
Agreement

RESOLUTION NO.

ADOPT A RESOLUTION APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH BKF ENGINEERS, SURVEYORS, PLANNERS IN AN AMOUNT OF $57,000 PLUS A 10% CONTINGENCY OF $5,700, FOR A TOTAL OF $62,700, FOR THE SECOND STREET / PINE STREET TRAFFIC SIGNAL, CIP PROJECT NO. 336-3158 AND AMEND THE CIP BUDGET SHEET TO REFLECT A REVISED SCOPE OF WORK AND FUNDING SOURCES.

WHEREAS, on May 24, 2005, by Resolution No. 2005-115, City Council adopted the City’s 2005/06 – 2009/10 Capital Improvement Program, which included the Second Street / Pine Street Traffic Signal, CIP Project No. 336-3158; and

WHEREAS, this project includes construction of a traffic signal, signing, striping, handicap ramps and sidewalk improvements; and

WHEREAS, it is the City’s desire to commence work during the school’s 2006 summer break due to the anticipated time required to construct these improvements; and

WHEREAS, it was uncertain to what extent the design and construction was going to encompass, it is necessary to increase the budget to accommodate the environmental work, utility relocations and individual submittals to the state architect; and

WHEREAS, staff has confirmed with the Finance Department that there are sufficient funds to cover the proposed amended budget.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood does hereby:

1. Approve and authorize the City Manager to execute a Professional Services Agreement with BKF Engineers Surveyors Planners in an amount of $57,000, plus a 10% contingency of $5,700, for a total of $62,700, for the Second Street / Pine Street Traffic Signal, CIP Project No. 336-3158; and
2. Authorize that the budget sheet for the Second Street / Pine Street Traffic Signal, CIP Project No. 336-3158, hereby be amended.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting on the 13th day of December 2005 by the following vote:
 

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