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Current Council Agenda and Past Meeting Information

 

CITY COUNCIL AGENDA ITEM NO. 14

Meeting Date: December 13, 2005

Subject/Title: Adopt a Resolution accepting the work performed at the New Police Facility, CIP Project No. 337-3142 and City Data Center, CIP Project No. 337-3709.

Prepared by: Engineering: M. Huber

Submitted by: Administration: K. Chew

RECOMMENDATION
Adopt a Resolution accepting the work performed by Melloni Construction (Package #9 Carpentry), Coast Building and McKay Construction for the New Police Facility, CIP Project No. 337-3142 and City Data Center, CIP Project No. 337-3709 and direct the City Clerk to file the Notices of Completion with the County Recorder.

PREVIOUS ACTION
On November 9, 2004, by Resolution No. 2004-253, City Council approved the contract documents and awarded the construction contracts for the New Police Station (Group C), CIP Project No. 337-3142, with exception of Bid Packages #15 and #16 (which were re-bid), totaling $3,654,974.85.

On February 8, 2005, by Resolution No. 2005-27, City Council approved the creation of the City Data Center, CIP Project No. 337-3709, to separate the work from the New City Hall Project and the New Police Station Project.

On September 27, 2005, by Resolution No. 2005-231, City Council accepted the work performed by Dean’s Acoustical Ceiling, Denham Contracting and Systems & Space for the New Police Facility, CIP Project No. 337-3142 and City Data Center, CIP Project No. 337-3709 and directed the City Clerk to file the Notices of Completion with the County Recorder.

On October 25, 2005, by Resolution No. 2005-258, City Council accepted the work performed by Pueblo Tile, BT Mancini, Concord Iron Works, Martinez Sheet Metal, Melloni Construction (Package #18 Casework), Pro-Fit Fire Services and Freas Plastering for the New Police Facility, CIP Project No. 337-3142 and City Data Center, CIP Project No. 337-3709 and directed the City Clerk to file the Notices of Completion with the County Recorder.

On November 8, 2005, by Resolution No. 2005-266, City Council accepted the work performed by Marina Mechanical, Metal Building Company, D&D Commercial Painting, Inc., Del Monte Electric Company, Inc. and Legg, Inc. for the New Police Facility, CIP Project No. 337-3142 and City Data Center, CIP Project No. 337-3709 and directed the City Clerk to file the Notices of Completion with the County Recorder.

BACKGROUND
This New Police Facility project is a multi prime project which requires several trades to work within the specified site, all by separate contracts managed by staff as discussed with the task force during the project budgeting process. The attached Notices of Completion (NOC’s) reflect work completed by three of the trades per contractual obligations for this project. Melloni Construction completed the carpentry work, Coast Building installed the insulation and McKay Construction completed the building concrete for the New Police Station. As a multi prime project, the work is completed in phases and staff recommends accepting the work performed by the trades as indicated in the attached NOC’s.

There are three contracts that remain open at this time; Bay Cities Paving & Grading for the sitework, Melloni Construction for the glazing work (glass canopy) and Electronic Technologies Corporation for the security system. Staff is diligently working together with the contractors to complete these contracts.

FISCAL IMPACT
Total contract amounts for the New Police Facility and City Data Center combined are as follows:

City Council Approved Amount
Contractor Actual Amount Including Contingency
Melloni Construction $444,577.61 $448,327.00
Coast Building $ 44,125.00 $ 48,537.50
McKay Construction $ 88,354.31 $ 94,050.00

The work is complete and is 2% under City Council approved amounts for these improvements.

Attachments:
Resolution
Notices of Completion

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD ACCEPTING THE WORK PERFORMED BY MELLONI CONSTRUCTION (PACKAGE #9 CARPENTRY), COAST BUILDING AND MCKAY CONSTRUCTION FOR THE NEW POLICE FACILITY, CIP PROJECT NO. 337-3142 AND CITY DATA CENTER, CIP PROJECT NO. 337-3709 AND DIRECT THE CITY CLERK TO FILE THE NOTICES OF COMPLETION WITH THE COUNTY RECORDER.

WHEREAS, on November 9, 2004, City Council approved the contract documents and awarded the construction contracts for the New Police Station (Group C), CIP Project No. 337-3142, with exception of Bid Packages #15 and #16 (which were re-bid), totaling $3,654,974.85; and

WHEREAS, on February 8, 2005, City Council approved the creation of the City Data Center, CIP Project No. 337-3709, to separate the work from the New City Hall Project and the New Police Station Project; and

WHEREAS, on September 27, 2005, by Resolution No. 2005-231, City Council accepted the work performed by Dean’s Acoustical Ceiling, Denham Contracting and Systems & Space for the New Police Facility, CIP Project No. 337-3142 and City Data Center, CIP Project No. 337-3709 and directed the City Clerk to file the Notices of Completion with the County Recorder; and

WHEREAS, on October 25, 2005, by Resolution No. 2005-258, City Council accepted the work performed by Pueblo Tile, BT Mancini, Concord Iron Works, Martinez Sheet Metal, Melloni Construction (Package #18 Casework), Pro-Fit Fire Services and Freas Plastering for the New Police Facility, CIP Project No. 337-3142 and City Data Center, CIP Project No. 337-3709 and directed the City Clerk to file the Notices of Completion with the County Recorder; and

WHEREAS, on November 8, 2005, by Resolution No. 2005-266, City Council accepted the work performed by Marina Mechanical, Metal Building Company, D&D Commercial Painting, Inc., Del Monte Electric Company, Inc. and Legg, Inc. for the New Police Facility, CIP Project No. 337-3142 and City Data Center, CIP Project No. 337-3709 and directed the City Clerk to file the Notices of Completion with the County Recorder.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brentwood, that the worked performed by Melloni Construction (Package #9 Carpentry), Coast Building and McKay Construction for the New Police Facility, CIP Project No. 337-3142 and City Data Center, CIP Project No. 337-3709, as indicated on the Notices of Completion documents, is hereby accepted and the City Clerk is hereby directed to file the Notices of Completion with the County Recorder for this project.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting on the 13th day of December 2005 by the following vote:

RECORDING REQUESTED BY
CITY OF BRENTWOOD

WHEN RECORDED RETURN TO:
CITY CLERK
CITY OF BRENTWOOD
150 City Park Way
BRENTWOOD, CA 94513

NOTICE OF COMPLETION

NOTICE IS HEREBY GIVEN THAT:

THE CITY OF BRENTWOOD, a general law city, in the County of Contra Costa, State of California, did, on the 9th day of November 2004, enter into an agreement with Melloni Construction for the carpentry work at the New Police Facility, CIP Project No. 337-3142 and City Data Center, CIP Project No. 337-3709.

The work described in the contract documents was to furnish all material, labor, and equipment necessary to complete said work for the New Police Facility, located at 9100 Brentwood Boulevard, Brentwood California 94513.

On the 13th day of December 2005, said contract, as a whole was completed and the work was accepted by the City Council of the City of Brentwood.

I hereby certify under penalty of perjury that the facts set forth in the foregoing Notice of Completion are true and correct.

Executed at Brentwood, Contra Costa County, State of California, on December 13, 2005.

By: __________________________
Margaret Wimberly, CMC, City Clerk
City of Brentwood, California

RECORDING REQUESTED BY
CITY OF BRENTWOOD

WHEN RECORDED RETURN TO:
CITY CLERK
CITY OF BRENTWOOD
150 City Park Way
BRENTWOOD, CA 94513

NOTICE OF COMPLETION

NOTICE IS HEREBY GIVEN THAT:

THE CITY OF BRENTWOOD, a general law city, in the County of Contra Costa, State of California, did, on the 9th day of November 2004, enter into an agreement with Coast Building for insulation work at the New Police Facility, CIP Project No. 337-3142 and City Data Center, CIP Project No. 337-3709.

The work described in the contract documents was to furnish all material, labor, and equipment necessary to complete said work for the New Police Facility and City Data Center, located at 9100 Brentwood Boulevard, Brentwood California 94513.

On the 13th day of December 2005, said contract, as a whole was completed and the work was accepted by the City Council of the City of Brentwood.

I hereby certify under penalty of perjury that the facts set forth in the foregoing Notice of Completion are true and correct.

Executed at Brentwood, Contra Costa County, State of California, on December 13, 2005.

By: __________________________
Margaret Wimberly, CMC, City Clerk
City of Brentwood, California

RECORDING REQUESTED BY
CITY OF BRENTWOOD

WHEN RECORDED RETURN TO:
CITY CLERK
CITY OF BRENTWOOD
150 City Park Way
BRENTWOOD, CA 94513

NOTICE OF COMPLETION

NOTICE IS HEREBY GIVEN THAT:

THE CITY OF BRENTWOOD, a general law city, in the County of Contra Costa, State of California, did, on the 9th day of November 2004, enter into an agreement with McKay Construction for building concrete for the New Police Facility, CIP Project No. 337-3142 and City Data Center, CIP Project No. 337-3709.

The work described in the contract documents was to furnish all material, labor, and equipment necessary to complete said work for the New Police Facility, located at 9100 Brentwood Boulevard, Brentwood California 94513.

On the 13th day of December 2005, said contract, as a whole was completed and the work was accepted by the City Council of the City of Brentwood.

I hereby certify under penalty of perjury that the facts set forth in the foregoing Notice of Completion are true and correct.

Executed at Brentwood, Contra Costa County, State of California, on December 13, 2005.

By: __________________________
Margaret Wimberly, CMC, City Clerk
City of Brentwood, California
 

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