City of Brentwood
Home PageContact Us!Back

City Administration

2010 Council Goals and Strategic Plan | City Council Members | Calendar of Events | Elections
eNotification | Sub-Committees| Pledge of Allegiance Sign Ups | Invocation Sign Up
Live Streaming Council Meeting | Streaming PC Help |
Streaming Mac Help |

Current Council Agenda and Past Meeting Information

 

CITY COUNCIL AGENDA ITEM NO. 5

Meeting Date: December 13, 2005

Subject/Title: Adopt a Resolution approving a change order in the amount of $100,000 for Contra Costa County General Services and authorizing the City Manager or her designee to execute the change order.

Prepared by: Jim Gallegos, Streets Manager

Submitted by: Paul Zolfarelli, Director of Public Works

RECOMMENDATION
Adopt a Resolution approving a change order in the amount of $100,000 for Contra Costa County General Services and authorizing the City Manager or her designee to execute the change order.

PREVIOUS ACTION
On February 24, 2004, by Resolution No. 2004-40, City Council adopted Purchasing Policy 10-7.

On April 12, 2005, by Resolution No. 2005-76, City Council authorized the City Manager to execute a Traffic Signal Maintenance Service Agreement with Contra Costa County, to maintain the City of Brentwood’s traffic signals.

On April 12, 2005, by Resolution No. 2005-77, City Council authorized the City Manager to execute a Purchase Order for Contra Costa County General Services not to exceed the amount of $60,000 for traffic signal maintenance.

On June 14, 2005, by Resolution No. 2005-143, City Council adopted the 2005/06 – 2006/07 Operating Budget for the City of Brentwood.

On July 12, 2005, by Resolution No. 2005-172, City Council approved a purchase order in the amount of $50,000 for Contra Costa County General Services.

BACKGROUND
The City of Brentwood is responsible for providing a safe operable traffic system to its citizens. The City has utilized the services of Contra Costa County General Services and is under contract with them as approved by City Council on April 12, 2005.

City Council authorized a purchase order for Contra Costa County General Services in the amount of $50,000 on July 12, 2005. Staff has currently spent $30,030.68 on this purchase order. The Streets Division and Engineering Department by way of CIP projects and developers, plan to utilize the remaining $19,969.32 for the maintenance services of signalized intersections.

Staff projects it will need additional funds to accommodate the rapid addition of new signalized intersections as well as the maintenance of existing signalized intersections. Staff is requesting that a change order be issued in the amount of $100,000 to maintain the City’s signal lights.

This purchase is in compliance with Purchasing Policy 10-7.

FISCAL IMPACT
The change order in the amount of $100,000 will bring the total not to exceed amount to $150,000. These funds were budgeted in the 2005/06 Fiscal Year and will be expended through the Streets Division as well as the Engineering Department’s budget. The portion of funds spent on the unaccepted areas of the City will be reimbursed by the developer responsible for the maintenance.

Attachments:
• Resolution
• Agreement
• Purchase Order 05168-00

RESOLUTION NO.

ADOPT A RESOLUTION APPROVING A CHANGE ORDER IN THE AMOUNT OF $100,000 FOR CONTRA COSTA COUNTY GENERAL SERVICES AND AUTHORIZING THE CITY MANAGER OR HER DESIGNEE TO EXECUTE THE CHANGE ORDER.

WHEREAS, on February 24, 2004, by Resolution No. 2004-40, City Council adopted Purchasing Policy 10-7; and

WHEREAS, on April 12, 2005, by Resolution No. 2005-77, City Council authorized the City Manager to execute a Purchase Order for Contra Costa County General Services in an amount not to exceed $60,000 for traffic signal maintenance for Fiscal Year 2004/05, and

WHEREAS, on April 12, 2005, by Resolution No. 2005-76, City Council authorized the City Manager to execute a Traffic Signal Maintenance Service Agreement with Contra Costa County, to maintain the City of Brentwood’s traffic signals, and

WHEREAS, on June 14, 2005, by Resolution No. 2005-143, City Council adopted the 2005/06 – 2006/07 Operating Budget for the City of Brentwood; and

WHEREAS, on July 12, 2005, by Resolution No. 2005-172, City Council approved a purchase order in the amount of $50,000 for Contra Costa County General Services, and

WHEREAS, staff has currently spent $30,030.68 and the remaining $19,969.32 will be utilized for the maintenance services of existing signalized intersections for the Streets Division and Engineering Department by way of CIP Projects and developers; and

WHEREAS, the change order amount of $100,000 is to accommodate the upcoming signalized intersections as well as the maintenance of existing signalized intersections; and

WHEREAS, these funds were budgeted in the 2005/06 Fiscal Year; and

WHEREAS, this purchase is in compliance with Purchasing Policy 10-7.

NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Brentwood, that the change order with Contra Costa County General Services in the amount of $100,000 for a total not to exceed amount of $150,000 is approved and the City Manager or her designee is authorized to execute the change order.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 13th day of December, 2005 by the following vote:
 

City Administration
City of Brentwood City Council
150 City Park Way
Brentwood, CA 94513
(925) 516-5440
Fax (925) 516-5441
E-mail allcouncil@brentwoodca.gov