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CITY COUNCIL AGENDA ITEM NO. 13

Meeting Date: September 27, 2005

Subject/Title: Adopt a Resolution approving a Professional Services Agreement with Vali Cooper and Associates, Inc. for Parks and Recreation Inspection Services for new development and Capital Improvement Projects in the amount of $198,000, and authorizing the City Manager to enter into said agreement and approve change orders up to 10% of the contract amount.

Prepared by: Ken De Silva, Landscape/Facilities Manager

Submitted by: Craig Bronzan, Director of Parks and Recreation
Ken De Silva, Landscape/Facilities Manager

RECOMMENDATION
Adopt a Resolution approving a Professional Services Agreement with Vali Cooper and Associates, Inc. for Parks and Recreation Inspection Services for new development and Capital Improvement Projects in the amount of $198,000, and authorizing the City Manager to enter into said agreement and approve change orders up to 10% of the contract amount.

PREVIOUS ACTION
On June 22, 2004, the City Council approved a Resolution authorizing the City Manager to enter into a Professional Services Agreement with Vali Cooper & Associates, Inc. for Engineering Inspection Services for new development and Capital Improvement Projects (CIP) in the amount of $321,3000, and authorized the City Manager to approve change orders up to 10% of the contract amount.

BACKGROUND
The City of Brentwood has experienced an enormous amount of landscape development in the last few years. The number of parks, streetscapes, residential and commercial landscape infrastructure projects created by new development and the City's Capital Improvement Projects (CIP) continue to increase. Inspection services are an integral part of the construction process for quality control and to verify that all improvements are constructed in conformance with City and State standards. Having good quality control during construction reduces maintenance costs.

The Parks and Recreation Department is responsible for the review, plan check and inspection of all landscape projects. The Parks and Recreation Department has one full time Construction Inspector who is paid through Park Development Funds. Since the Department is responsible for landscape review, and inspection, additional inspection staff is needed.

Vali Cooper & Associates, Inc., has done (over the past two years) an excellent job for the City providing contract inspection services on an as-needed basis and are self contained with their own vehicles and equipment. This proposal is based on the expected need of 2 inspectors for fiscal year 2005/06, so the Department will have inspectors available when needed, as opposed to hiring additional full time staff. Contract Inspectors will only be used as needed, with related costs paid by specific Developers.

This Agreement with Vali Cooper will provide our Division with the equivalent of one full time inspector for fiscal year 05/06. The unit rate of pay is $95/hr. Inspectors from Vali Cooper specialize in civil construction methods related to our site improvements.

Our Department will also propose to enter into a Professional Services Agreement with MCE Corporation for one additional inspector specializing in the horticulture, as opposed to civil, aspects of our construction inspection. MCE is currently one of our landscape maintenance contractors.

FISCAL IMPACT
This proposed budget has been approved by City Council as a part of the fiscal year 2005/06 City of Brentwood Budget. Developer inspection fees are collected to enable the Parks and Recreation Department to recoup this inspection cost from the developers requiring the inspection services.

Attachments:
Resolution
Professional Services Agreement

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH VALI COOPER AND ASSOCIATES, INC. FOR PARKS AND RECREATION INSPECTION SERVICES FOR NEW DEVELOPMENT AND CAPITAL IMPROVEMENT PROJECTS IN THE AMOUNT OF $198,000, AND AUTHORIZING THE CITY MANAGER TO ENTER INTO SAID AGREEMENT AND APPROVE CHANGE ORDERS UP TO 10% OF THE CONTRACT AMOUNT.

WHEREAS, the City of Brentwood has experienced an enormous amount of residential and commercial landscape development in the last few years; and

WHEREAS, inspection services are an integral part of the construction process for quality control and to verify that all improvements are constructed in conformance with City and State standards; and

WHEREAS, the Parks and Recreation Department is responsible for the review, plan check and inspection of landscape projects in addition to park landscape projects; and

WHEREAS, this proposed budget has been approved by City Council as a part of the fiscal year 2005/06 City of Brentwood Budget.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood hereby approves a Professional Services Agreement with Vali Cooper & Associates, Inc. for Parks and Recreation Inspection Services for new development and Capital Improvement Projects in the amount of $198,000, and authorizing the City Manager to enter into said agreement and to approve change orders up to 10% of the contract amount.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 27th day of September 2005, by the following vote:

 

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