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Current Council Agenda and Past Meeting Information

 

CITY COUNCIL AGENDA ITEM NO. 6

Meeting Date: September 27, 2005

Subject/Title: Adopt a Resolution accepting the work performed at the New Police Facility, CIP Project No. 337-3142 and City Data Center, CIP Project No. 337-3709.

Prepared by: Engineering: M. Huber

Submitted by: Administration: K. Chew

RECOMMENDATION
Adopt a Resolution accepting the work performed by Dean’s Acoustical Ceiling, Denham Contracting and Systems & Space for the New Police Facility, CIP Project No. 337-3142 and City Data Center, CIP Project No. 337-3709 and direct the City Clerk to file the Notices of Completion with the County Recorder.

PREVIOUS ACTION
On February 10, 2004, by Resolution No. 2004-27, City Council authorized staff to execute an agreement for design services for the New Police Station with Kaplan McLaughlin Diaz (KMD) in an amount not to exceed $673,363 and amended the 2003/04 – 2007/2008 CIP Budget Sheet.

On November 9, 2004, by Resolution No. 2004-253, City Council approved the contract documents and awarded the construction contracts for the New Police Station (Group C), CIP Project No. 337-3142, with exception of Bid Packages #15 and #16 (which are to be re-bid), totaling $3,654,974.85.

On February 8, 2005, by Resolution No. 2005-27, City Council approved the creation of the City Data Center, CIP Project No. 337-3709, to separate the work from the New City Hall Project and the New Police Station Project.

On April 26, 2005, by Resolution No. 2005-88, City Council approved the contract documents and authorized the City Manager to execute an agreement with Systems & Space, Inc., in the amount of $188,451, plus a 10% contingency for Bid Package #23 – Law Enforcement Equipment for the New Police Station, CIP Project No. 337-3142.

BACKGROUND
This project is a multi prime project which requires several trades to work within the specified site, all by separate contracts managed by staff as discussed with the task force during the project budgeting process. The attached Notices of Completion (NOC’s) reflects work completed by three of the trades for this project. Dean’s Acoustical Ceiling completed the specialty ceiling work, Denham Contracting completed the metal stud and gymsum work and Systems & Space provided the law enforcement equipment for the New Police Station. As a multi prime project, the work is completed in phases and staff recommends accepting the work performed by the trades as indicated in the attached NOC’s.

FISCAL IMPACT
Total contract amounts for the New Police Facility and City Data Center combined are as follows:

Deans Acoustical Ceiling: $120,534.00
Denham Contracting: $640,522.78
Systems & Space, Inc.: $189,488.00

The work is complete and within the estimated budget for the improvements.

Attachments:
Resolution
Notices of Completion

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD ACCEPTING THE WORK PERFORMED BY DEAN’S ACOUSTICAL CEILING, DENHAM CONTRACTING AND SYSTEMS & SPACE FOR THE NEW POLICE FACILITY, CIP PROJECT NO. 337-3142 AND CITY DATA CENTER, CIP PROJECT NO. 337-3709 AND DIRECT THE CITY CLERK TO FILE THE NOTICES OF COMPLETION WITH THE COUNTY RECORDER.

WHEREAS, on February 10, 2004, City Council authorized staff to execute an agreement for design services for the New Police Station with Kaplan McLaughlin Diaz (KMD) in an amount not to exceed $673,363 and amended the 2003/04 – 2007/2008 CIP Budget Sheet; and

WHEREAS, on November 9, 2004, City Council approved the contract documents and awarded the construction contracts for the New Police Station (Group C), CIP Project No. 337-3142, with exception of Bid Packages #15 and #16 (which are to be re-bid), totaling $3,654,974.85; and

WHEREAS, on February 8, 2005, City Council approved the creation of the City Data Center, CIP Project No. 337-3709, to separate the work from the New City Hall Project and the New Police Station Project; and

WHEREAS, on April 26, 2005, City Council approved the contract documents and authorized the City Manager to execute an agreement with Systems & Space, Inc., in the amount of $188,451, plus a 10% contingency for Bid Package #23 – Law Enforcement Equipment for the New Police Station, CIP Project No. 337-3142.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brentwood, that the worked performed by Dean’s Acoustical Ceiling, Denham Contracting and Systems & Space for the New Police Facility, CIP Project No. 337-3142 and City Data Center, CIP Project No. 337-3709, as indicated on the Notices of Completion documents, is hereby accepted and the City Clerk is hereby directed to file the Notices of Completion with the County Recorder for this project.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting on the 27th day of September 2005 by the following vote:

RECORDING REQUESTED BY
CITY OF BRENTWOOD

WHEN RECORDED RETURN TO:
CITY CLERK
CITY OF BRENTWOOD
150 City Park Way
BRENTWOOD, CA 94513

NOTICE OF COMPLETION

NOTICE IS HEREBY GIVEN THAT:

THE CITY OF BRENTWOOD, a general law city, in the County of Contra Costa, State of California, did, on the 9th day of November 2004, enter into an agreement with Dean’s Acoustical Ceiling for the Specialty Ceiling work at the New Police Facility, CIP Project No. 337-3142 and City Data Center, CIP Project No. 337-3709.

The work described in the contract documents was to furnish all material, labor, and equipment necessary to complete said work for the New Police Facility and City Data Center.

On the 27th day of September 2005, said contract, as a whole was completed and the work was accepted by the City Council of the City of Brentwood.

I hereby certify under penalty of perjury that the facts set forth in the foregoing Notice of Completion are true and correct.

Executed at Brentwood, Contra Costa County, State of California, on September 27, 2005.


By: __________________________
Margaret Wimberly, CMC, City Clerk
City of Brentwood, California

RECORDING REQUESTED BY
CITY OF BRENTWOOD

WHEN RECORDED RETURN TO:
CITY CLERK
CITY OF BRENTWOOD
150 City Park Way
BRENTWOOD, CA 94513

NOTICE OF COMPLETION

NOTICE IS HEREBY GIVEN THAT:

THE CITY OF BRENTWOOD, a general law city, in the County of Contra Costa, State of California, did, on the 9th day of November 2004, enter into an agreement with Denham Contracting for the Metal Stud and Gypsum work at the New Police Facility, CIP Project No. 337-3142 and City Data Center, CIP Project No. 337-3709.

The work described in the contract documents was to furnish all material, labor, and equipment necessary to complete said work for the New Police Facility and City Data Center.

On the 27th day of September 2005, said contract, as a whole was completed and the work was accepted by the City Council of the City of Brentwood.

I hereby certify under penalty of perjury that the facts set forth in the foregoing Notice of Completion are true and correct.

Executed at Brentwood, Contra Costa County, State of California, on September 27, 2005.

By: __________________________
Margaret Wimberly, CMC, City Clerk
City of Brentwood, California

RECORDING REQUESTED BY
CITY OF BRENTWOOD

WHEN RECORDED RETURN TO:
CITY CLERK
CITY OF BRENTWOOD
150 City Park Way
BRENTWOOD, CA 94513

NOTICE OF COMPLETION

NOTICE IS HEREBY GIVEN THAT:

THE CITY OF BRENTWOOD, a general law city, in the County of Contra Costa, State of California, did, on the 26th day of April, 2005, enter into an agreement with Systems & Space for Law Enforcement Equipment for the New Police Facility, CIP Project No. 337-3142.

The work described in the contract documents was to furnish all material, labor, and equipment necessary to complete said work for the New Police Facility.

On the 27th day of September 2005, said contract, as a whole was completed and the work was accepted by the City Council of the City of Brentwood.

I hereby certify under penalty of perjury that the facts set forth in the foregoing Notice of Completion are true and correct.

Executed at Brentwood, Contra Costa County, State of California, on September 27, 2005.

By: __________________________
Margaret Wimberly, CMC, City Clerk
City of Brentwood, California
 

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