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Current Council Agenda and Past Meeting Information

 

CITY COUNCIL AGENDA ITEM NO. 3

Meeting Date: September 27, 2005

Subject/Title: Consideration of Amendment No. 1 to the Professional Services Agreement with CBIZ Marketing Services Group for Market Research and Communication Planning

Prepared by: Linda Maurer, Economic Development Manager

Submitted by: Howard Sword, Community Development Director

RECOMMENDATION
Approve Amendment No. 1 to the Professional Services Agreement with CBIZ Marketing Services Group and authorize the City Manager to execute same.

PREVIOUS ACTION
On January 27, 2004, City Council authorized a Professional Services Agreement with CBIZ Marketing Services Group to conduct market research and develop a communications plan for the City. Based on these findings and recommendations, CBIZ submitted a scope of work, including the development of an overall identity, as well as visual/graphic look and feel, a tagline, template development for external and internal communications, as well as key messages, to name a few. Further, the scope included the development of a graphic style manual and standards document to ensure all City materials have the same high quality appearance. CBIZ will also serve as a consultant on some of the staff driven initiatives outlined in the recommendations.

BACKGROUND
On August 9, 2005, City Council approved a Professional Services Agreement with CBIZ Marketing Services Group for the development and implementation of this plan, attached as “Exhibit A.” However, there are two items in the agreement that need further clarification. First is the “Section 1 – Scope of Services.” This section did not include reference to the scope of work as an attachment and should read as follows:

SECTION 1 – SCOPE OF SERVICES
The scope of services to be performed by CONSULTANT as further defined in Exhibit A is for professional services to establish the foundation and implementation of standards for all of the City’s communications, visuals, and graphics for external and internal marketing vehicles, in addition to any marketing initiatives as may be required by the CITY.

Second is “Section 5 – Payment.” This section inadvertently referenced an earlier contract and included language regarding hourly rates when this scope of work was based on a project amount. This amended section now reads as follows:
SECTION 5 – PAYMENT
Payment shall be made by CITY only for services rendered and upon submission of a payment request and CITY approval of the work performed. The CITY shall pay the CONSULTANT for the work performed based on the project rates included in Exhibit A by the CONSULTANT, not to exceed $60,000.

FISCAL IMPACT
There is new fiscal impact resulting from this item, as this item only provides clarity to a Professional Services Agreement already approved by the City Council. Staff does not foresee any future reduction of the costs to this project.

Attachment:
Amendment No. 1 to Agreement for Professional Consultant Services (CBIZ Marketing Services Group)

Amendment No. 1 to Agreement for Professional Consultant Services
(CBIZ Marketing Services Group)

This Amendment No. 1 is entered into and effective as of the ____ day of ___________ 2005, amending the agreement approved by the City of Brentwood City Council on August 9, 2005 (the “Agreement”) by and between the City of Brentwood, a municipal corporation, (“City”), and CBIZ Marketing Services Group (“Consultant”)(collectively, the “Parties”) for foundation and implementation standards for City communication initiatives.

Recitals

A. The Parties desire to amend the Agreement to include an exhibit that clarifies the scope of services and cost breakdown for Consultant’s services.

B. The Parties have reached agreement on specific language for the exhibit and desire to memorialize this agreement.

Now, therefore it is agreed as follows:

1. That Section 1 of the Agreement is hereby amended in its entirety to read as follows:

Section 1- Scope of Services. The scope of services to be performed by CONSULTANT as further defined in Exhibit A is for professional services to establish the foundation and implementation of standards for all of the City’s communications, visuals, and graphics for external and internal marketing vehicles, in addition to any marketing initiatives as may be required by the CITY.

2. That Section 5 of the Agreement is hereby amended in its entirety to read as follows:

Section 5- Payment. Payment shall be made by CITY only for services rendered and upon submission of a payment request and CITY approval of the work performed. The CITY shall pay the CONSULTANT for the work performed based on the project rates included in Exhibit A by the CONSULTANT, not to exceed $60,000.

3. All other provisions of the Agreement will remain in full force and effect.

4. All requisite insurance policies to be maintained by Consultant pursuant to the Agreement will include coverage for this Amendment.

5. The individuals executing this Amendment and the instruments referenced in it on behalf of Consultant represent and warrant that they have the legal power, right and actual authority to bind Consultant to the terms and conditions of this Amendment.

IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 1 to be executed by their respective representatives thereunto duly authorized.

CITY OF BRENTWOOD CONSULTANT

Donna Landeros, City Manager Mark Waxman, Sr. Vice President

ATTEST:

Margaret Wimberly, City Clerk

APPROVED AS TO FORM:

Damien B. Brower, City Attorney
 

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