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CITY COUNCIL AGENDA ITEM NO. 6

Meeting Date: August 23, 2005

Subject/Title: Approve a Resolution authorizing the purchase of a new Solid Waste automated collection truck from Golden Gate Truck Center and authorizing the City Manager to execute a purchase agreement not to exceed $219,768.40.

Prepared by: Jon Carlson, Solid Waste Manager

Submitted by: Paul Zolfarelli, Director of Public Works

RECOMMENDATION
Approve a Resolution authorizing the purchase of a new Solid Waste automated collection truck from Golden Gate Truck Center and authorizing the City Manager to execute a purchase agreement not to exceed $219,768.40.

PREVIOUS ACTION
On August 12, 2003 by Resolution No. 2940, City Council authorized the purchase of a new Solid Waste automated collection truck from Golden Gate Truck Center in an amount not to exceed $203,965.36.

On February 24, 2004 by Resolution No. 2004-40, City Council adopted Purchasing Policy 10-7.

On April 13, 2004 by Resolution No. 2004-77, City Council authorized the purchase of two new solid waste automated collection trucks and one solid waste roll-off truck from Golden Gate Truck Center in an amount not to exceed $543,325.55.

On January 25, 2005 by Resolution No. 2005-19, City Council authorized the purchase of a new Solid Waste automated collection truck from Golden Gate Truck Center in an amount not to exceed $219,768.40.

On June 14, 2005 by Resolution No. 2005-143, City Council adopted the 2005/06 - 2006/07 Operating Budget.

BACKGROUND
The City’s continued growth rate of roughly 10% requires the Solid Waste Division routinely add additional routes and drivers to provide collection services to our new customers. The City’s Solid Waste Division currently has 6.5 automated routes serving roughly 13,000 homes or 2,000 homes per week per route. By early next year, staff expects the seventh route to fill out and it will require us to add another truck and driver to maintain the same general workload per route.

The majority of our current fleet of automated collection trucks have previously been a Heil-made body on a Volvo chassis. These units have served us well, but there have been some drawbacks and room for improved efficiencies. Two years ago, staff researched automated trucks for nine months by talking with various dealers, test driving various demo trucks on routes, attending trade shows to see the competition and gathering feedback from other communities and other operations.

Staff concluded, with consensus from the Solid Waste Division, the Fleet Maintenance Division and the Fleet Purchasing Committee, that the Labrie split-body (60/40 split) mounted on a Freightliner chassis would give us a significant opportunity to improve operational efficiency. This is the greatest efficiency improvement since we converted to automated trucks back in 1994. The primary efficiency improvement comes from having the split-body, which allows us to drive by a customer’s home just once, instead of two times. Lower maintenance costs drive our decision making as well. We have already seen a decrease in vehicle down time in just the first few years of operation on our current Labrie trucks. The Labrie design lends itself to fewer repairs and overhauls, which significantly reduces our maintenance costs.

Solid Waste piloted one unit to determine its overall effectiveness. The Labrie demonstrated that it was meeting and exceeding our expectations. We then ordered two more units, which we took receipt of in late 2004. A fourth Labrie truck was ordered in early 2005. This purchase will be the fifth unit for our fleet.

With the proposed unit in place, the division will then have five of the newer style units and three of the older Heil units. Staff will continue moving towards adding and replacing these automated units exclusively until we are fully converted, a process that will be completed by year 2011.

Thus, staff will continue sole sourcing these units, as allowed by Purchasing Policy 10-7 Section 6.7.4, for fleet compatibility as well as for the following reasons:

• The Freightliner chassis was the only chassis in the industry with right-hand drive and sufficient cab room.

• Labrie & Heil are the only two body companies that produce a split-body design that are field tested and proven. The Heil version failed to provide us the same operational improvement to justify the additional cost of the split body, plus we would still have the same high maintenance costs associated with its paddle and arm design.

FISCAL IMPACT
The expenditure of $219,768.40 will come from our approved 2005/06 Solid Waste Enterprise budget.

The price for steel, the primary component in these units, has risen dramatically in the past two years. These increases are reflected in the form of a steel surcharge of approximately $12,500 or over 6% from the previous price paid on our 2003 and 2004 models; however, we were able to get the dealer to hold his pricing from the model we ordered in late 2004/early 2005 for this new 2006 unit.

Attachment:
• Resolution

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING THE CITY MANAGER TO EXECUTE A PURCHASE AGREEMENT FOR A NEW SOLID WASTE AUTOMATED COLLECTION TRUCK FROM GOLDEN GATE TRUCK CENTER NOT TO EXCEED $219,768.40.

WHEREAS, on June 14, 2005 by Resolution No. 2005-143, City Council adopted the 2005/06 - 2006/07 Operating Budget.; and

WHEREAS, on February 24, 2004, by Resolution No. 2004-40, City Council adopted Purchasing Policy 10-7; and

WHEREAS, in the 2005/06 budget, a new truck was budgeted in the Solid Waste Division’s Enterprise Fund in order to keep pace with the additional collections routes due to the City’s continued residential growth rate of roughly 10%; and

WHEREAS, the City has had a positive purchasing relationship with Golden Gate Truck Center for the previous purchase of four automated collection trucks; and

WHEREAS, staff is sole-sourcing this chassis and body due to the lack of competition for this specialized split-body truck meeting our specifications; and

WHEREAS, staff is selecting the best truck for the City’s collection operation, one that will offer significant improvement in the operation’s efficiency.

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Brentwood that the City will purchase one solid waste automated truck from Golden Gate Truck Center.

BE IT FURTHER RESOLVED that the City Manager or his/her designee is authorized to execute a purchase order with Golden Gate Truck Center at a cost not to exceed $219,768.40.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 23rd day of August 2005 by the following vote:

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