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Current Council Agenda and Past Meeting Information

 

CITY COUNCIL AGENDA ITEM NO. 14

Meeting Date: July 12, 2005

Subject/Title: Adopt a Resolution executing a Professional Services Agreement with Mark Thomas & Company, Inc. to provide Design Services for the Brentwood Boulevard Widening-Central, CIP Project No. 336-3149.

Prepared by: Engineering: R. Craig

Submitted by: Engineering: B. Grewal

RECOMMENDATION
Adopt a Resolution authorizing the City Manager to execute a Professional Services Agreement and related documents with Mark Thomas & Company, Inc. to provide Design Services in the amount of $143,718, plus a 10% contingency, for the Brentwood Boulevard Widening-Central, CIP Project No. 336-3149.

PREVIOUS ACTION
On July 27, 2004, by Resolution No. 184, City Council authorized staff to execute a Professional Services Agreement with Harris & Associates, for pre-design reports and exhibits, right-of-way surveys, ongoing coordination with the California Department of Transportation (Caltrans) for the Brentwood Boulevard Widening-Central, CIP Project No. 336-3149.

On May 24, 2005, by Resolution No. 2005-115, City Council adopted the City’s 2005/06 – 2009/10 Capital Improvement Program, which included the Brentwood Boulevard Widening-Central, CIP Project No. 336-3149.

BACKGROUND
The Brentwood Boulevard Widening-Central, CIP Project No. 336-3149, will continue the widening of Brentwood Boulevard between Village Drive and Central Boulevard. The project includes two lanes in each direction, with bike lane, curb and gutter, median, sidewalk, street lighting and landscaping. This project will improve traffic flow and provide a smooth progression along Brentwood Boulevard.

This contract will complete the contract documents and prepare the necessary environmental documents. Previously under a separate contract, a 35% design layout was performed to ensure adequate right-of-way existed, to outline the limits of improvements and ensure the project was constructible within the budget and was also used to start the coordination process with the utility companies and Caltrans. However, due to schedule conflicts and receipt of submittals in a timely fashion, staff was of the option that it was in the City’s best interest to explore the option of utilizing a different designer to complete the project.

The City requested proposals from the following design firms and the results were as follows:

• Harris and Associates Inc. = $83,347 (without environmental subconsultant)
• Nolte Associates, Inc. = $185,000 (with environmental subconsultant)
• Mark Thomas & Company, Inc. = $143,718 (with environmental subconsultant)

The City also requested proposals from environmental subconsultants. However, only one proposal was received from ESA in the amount of $86,445. Harris and Associates proposal would require an additional professional service agreement with ESA and the total cost for the design of the project would be $169,792.

Criteria of design cost, length of design and schedule to procure all necessary permits, agreements, design and experience was used to select the most qualified consultant for this project. The firms were very qualified; however, Mark Thomas & Company, Inc. stood out from the others due to their schedule to complete the design and the strength of their subconsultants, such as the environmental consulting services.

FISCAL IMPACT
The total cost for this proposal is $143,718, plus a 10% contingency for a total amount of $158,089.80, which has been included in the approved 2005/06 – 2009/10 Capital Improvement Program Budget. The total project budget is $1,217,500 (as shown on the approved Capital Improvement Program Budget Sheet), which was submitted and approved by City Council.

Attachments:
Resolution
Agreement
CIP Budget Sheet
Site Map

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT AND RELATED DOCUMENTS WITH MARK THOMAS & COMPANY, INC. TO PROVIDE DESIGN SERVICES IN THE AMOUNT OF $143,718, PLUS A 10% CONTINGENCY, FOR THE BRENTWOOD BOULEVARD WIDENING-CENTRAL, CIP PROJECT NO. 336-3149.

WHEREAS, on July 27, 2004, by Resolution No. 184, City Council authorized staff to execute a Professional Services Agreement with Harris & Associates, for pre-design reports and exhibits, right-of-way surveys, ongoing coordination with the California Department of Transportation (Caltrans) for the Brentwood Boulevard Widening-Central, CIP Project No. 336-3149; and

WHEREAS, on May 24, 2005, by Resolution No. 2005-115, City Council adopted the City’s 2005/06 – 2009/10 Capital Improvement Program, which included the Brentwood Boulevard Widening-Central, CIP Project No. 336-3149; and

WHEREAS, this contract will provide the City by use of the preliminary engineering documents and 35% plans provided, a finalized bid set of contract documents.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood hereby authorizes the City Manager to execute a Professional Services Agreement and related documents with Mark Thomas & Company, Inc. to provide Design Services in the amount of $143,718, plus a 10% contingency, for a total contract amount of $158,089.80, for the Brentwood Boulevard Widening-Central, CIP Project No. 336-3149.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 12th day of July 2005 by the following vote:

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