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CITY COUNCIL AGENDA ITEM NO. 13

Meeting Date: July 12, 2005

Subject/Title: Approve a Resolution authorizing the City Manager to execute Purchase Orders or Contracts for the not-to-exceed dollar amounts listed for the attached list of vendors

Prepared by: Becky Bridgen, Purchasing Agent

Submitted by: Pam Ehler, Director of Finance and Information Systems

RECOMMENDATION
Adopt a resolution authorizing the City Manager to execute Purchase Orders or Contracts for the not-to-exceed dollar amounts listed for the attached list of vendors.

PREVIOUS ACTION
On February 24, 2004, by Resolution No. 2004-40, City Council approved revisions to the Purchasing Policy.

On June 14, 2005, by Resolution No. 2005-143, City Council approved the Operating Budget.

BACKGROUND
As part of the annual budget adoption, City staff has included budgeted amounts for maintenance/service of public facilities and infrastructure. Since the Purchasing Policy requires that purchases or services over $50,000 must be approved by City Council, staff is requesting that the attached list of vendors be approved for the not-to-exceed amounts listed for each vendor for Fiscal Year 2005/06. To streamline the process while staying in compliance with the Purchasing Policy, a list of vendors and the not-to-exceed dollar amounts are attached. This does not increase the 2005/06 Adopted Budget. Purchase orders can only be requested when there are sufficient funds budgeted and the purchase is in compliance with the Purchasing Policy.

The list includes ongoing services such as animal control, forensic and Cal ID services, janitorial services city wide, trucking services, chemicals, electrical supplies, reproduction costs of bid documents for various Capital Improvement Projects, disposal services, temporary personnel and services that are supplied multi-departmentally.

FISCAL IMPACT
None

Attachments
Resolution
Vendor list

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING THE CITY MANAGER TO EXECUTE PURCHASE ORDERS OR CONTRACTS FOR THE NOT-TO-EXCEED DOLLAR AMOUNT LISTED FOR THE ATTACHED LIST OF VENDORS.

WHEREAS, on June 14, 2005, by Resolution No. 2005-143, City Council approved the 2005/06 Operating Budget; and

WHEREAS, certain vendors may go over the $50,000 limit during the course of the 2005/2006 fiscal year; and

WHEREAS, in order to comply with the Purchasing Policy, which states that purchases or services over $50,000 must be approved by City Council, this list of vendors and their not-to-exceed dollar amounts was compiled to streamline the process. Approval of this list does not increase budgeted expenditures. Purchase orders can only be requested when there are sufficient funds budgeted to pay for the purchase.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood authorizes the City Manager to execute purchase orders or contracts for the not-to-exceed dollar amounts listed for the attached list of vendors.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 12th day of July, 2005 by the following vote:

OPEN PURCHASE ORDERS
FY 2005-2006

Vendor Name Material Purchased
Or Services Performed Amount Not to
Exceed
2005-2006

Accountemps Temporary Employment Services $75,000
Advanced Cabling Technology Computer cabling city wide 100,000
Advanced Maintenance Systems Janitorial services city wide 280,000
Alonzo Environmental Printing Park & Recreation activities and Hometown News 70,000
Altamont Landfill & Resource Sludge Disposal Wastewater Treatment Plant 85,000
AMS.NET Communication equipment and related supplies 50,000
atCity Camera Webcam of City Streets 50,000
Basic Chemical Solution Chemicals for Wastewater and water 108,000
Bill Brandt Ford City Wide Vehicles, parts and services 250,000
BPS Reprographics Services Reprographic services citywide 85,000
California CAD Solutions GIS System 75,000
CCC Auditor Controller Booking fees - Police Department 110,000
CCC Building Inspection Department Contract Plan Check & Building Inspection 75,000
CCC General Services Traffic Light Maintenance 50,000
CCC Library Additional Library hours 110,000
CCC Office of Revenue Animal Control services 90,000
CCC Office of the Sheriff Forensic & Cal ID Service 92,548
CDW-G Computer and related supplies 75,000
Centre For Organizational Effectiveness Organizational Development 150,000
Cerco Analytical, Inc. Water and wastewater mandated testing 74,000
Chevron Fuel for fleet vehicles 130,000
City of Antioch Dispatch Svcs - Police Department 500,750
Clare Computers Computer and related equipment/services 100,000
Comp USA Computer and related equipment/services 50,000
Contra Costa Newspapers Advertisements/Legal Notices 60,000
Data 911 Police Computer/Software/Support 75,000
DataProse Utility Billing Mailing Service 100,000
Degussa-Stockhauser Polymer for WW dewatering process 55,000
Dell Computers Computer and related supplies 50,000
Delta Diablo Sanitation District Solid Waste hazardous disposal 80,000
Delta Microimaging, Inc. City Wide Laser fiche services/scanning equipment 75,000
Delta Scrap & Salvage Demolition services 90,000
East Contra Costa Fire Protection Dist. Fire Protection Services 672,500
Emergency Vehicle Solutions Police vehicle build up and related supplies 85,000
Futures Explored Non-profit corporation provides park custodial maintenance 85,000
Golden Gate Petroleum Fuel and Oil for equipment and fleet vehicles 180,000
Golden State Flow Measurement Water meter and accessories 65,000
GovPlace Computer and related supplies 75,000
Graybar Electrical Supply Cabling and miscellaneous equipment 50,000
Hewlett Packard Computer and related supplies 75,000

Vendor Name Material Purchased
Or Services Performed Amount Not to Exceed
2005-2006

Keller Canyon Landfill Disposal services $1,400,000
Kenko Utility Utility supplies and equipment 60,000
Kustom Signals, Inc. Police vehicle equipment 70,000
Liebert Cassidy Whitmore Legal Services 150,000
Linhart Petersen Powers Assoc Plan Check Service Consultant 100,000
Lone Tree Trucking WWTP sludge hauling 80,520
Munifinancial Assessment/Reassessment District Svcs, Disclosure Rptng. 190,000
Network Hardware Resale Computer and related supplies 50,000
Nexus, IS Communication equipment and related supplies 125,000
Office Depot Miscellaneous office supplies and furniture 100,000
Office Tech Temporary Employment Services 190,000
Pioneer Americas, Inc. Chemical for water and wastewater treatment plant 105,000
Public Financial Management Investment Advisory Services 125,000
Roberts and Brune Utility supplies and equipment 60,000
Schaefer Systems International Garbage carts 300,000
Software House International Computer and related equipment/services 125,000
Stanislaus Audio Video Audio and video equipment/service 75,000
Staples Miscellaneous Office Supplies and equipment 60,000
Tri Delta Transit Dime-a-ride 75,000
WasteQuip McLaughlin Solid Waste bins and containers 75,000
Willow Data Systems Computer and related equipment/services 125,000

City Administration
City of Brentwood City Council
150 City Park Way
Brentwood, CA 94513
(925) 516-5440
Fax (925) 516-5441
E-mail allcouncil@brentwoodca.gov