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Current Council Agenda and Past Meeting Information

 

CITY COUNCIL AGENDA ITEM NO. 5

Meeting Date: July 12, 2005

Subject/Title: Adopt a Resolution authorizing the City Manager to execute a contract amendment with Carlton Engineering for design services for the CIP Project No. 542-5402, Solid Waste Transfer Station Improvements Phase III, for the amount of $366,400, plus a 10% project contingency.

Prepared by: Jon Carlson, Solid Waste Manager
Marna Huber, Project Services Manager

Submitted by: Paul Zolfarelli, Director of Public Works

RECOMMENDATION
Adopt a Resolution authorizing the City Manager to execute a contract amendment with Carlton Engineering for design services for the CIP Project No. 542-5402, Solid Waste Transfer Station Improvements Phase III, in the amount of $366,400, plus a 10% contingency of $36,640 for a total amendment amount not to exceed $403,040.

PREVIOUS ACTION
On May 25, 2004, by Resolution No. 2004-113, City Council approved the 2004/09 CIP Program that includes this project as part of the program.

On January 25, 2005, by Resolution No. 2005-20, City Council approved a contract with Carlton Engineering for schematic design work in the amount of $55,870.

BACKGROUND
In a continuing effort to improve the operational efficiency of the City’s Solid Waste Transfer Station and to improve our ability to allow for limited public access, staff has been working to make significant changes to the site. Most notably, the operation will move under roof, an aboveground loading process will be constructed and we will expand the footprint of the dump pad to accommodate the expected growth to build out for the City.

On January 25, 2005, the City entered into an agreement with Carlton Engineering for schematic design services in the amount of $55,870. This work has been completed and staff is now preparing to move into the design development phase of the project and it is staff’s recommendation to approve the amendment to the original contract to begin the design phase of the project.

FISCAL IMPACT
The requested amended amount of $403,040 ($366,400 plus a 10% contingency amount of $36,640) will bring the total project amount to a total not exceed $464,497. This total includes the original contract amount of $61,457 ($55,870 plus a 10% contingency of $5,587.) This work has been budgeted through the Solid Waste Enterprise Fund and is included in the CIP 2005/06 – 2009/10 budget. No additional funding sources are necessary. This is a one time cost as it is for design. No revenue offsets are anticipated.

Attachments:
• Resolution
• CIP Budget Sheet
• Map
• Contract Amendment
• Scope of Services

RESOLUTION NO.

ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT AMENDMENT WITH CARLTON ENGINEERING FOR DESIGN SERVICES FOR THE CIP PROJECT NO. 542-5402, SOLID WASTE TRANSFER STATION IMPROVEMENTS PHASE III, FOR THE AMOUNT OF $366,400, PLUS A 10% PROJECT CONTINGENCY.

WHEREAS, on May 25, 2004, by Resolution No. 2004-113, City Council approved the 2004/09 CIP Program which includes this project as part of the program; and

WHEREAS, the City’s Solid Waste Division must expand their Solid Waste Transfer Station’s ability to safely and efficiently process the expected increased volumes of material due to the City’s growth; and

WHEREAS, on January 25, 2005, by Resolution No. 2005-20, City Council approved a contract with Carlton Engineering for schematic design work in the amount of $55,870; and

WHEREAS, staff continues to work towards preparing design and construction documents as necessary steps in the transfer station facility improvements; and

WHEREAS, in order to continue with the project, staff recommends approving an amendment with the project’s architectural design firm, Carlton Engineering.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brentwood, authorize the City Manager or his or her designee to execute a contract amendment with Carlton Engineering for architectural design services for the CIP Project No. 542-5402, Solid Waste Transfer Station Improvements Phase III, for a contract amount of $366,400, plus a 10% project contingency.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 12th day of July 2005 by the following vote:

AMENDMENT ONE
TO
AGREEMENT

This Amendment is entered into on July 12, 2005 by and between the City of Brentwood and Carlton Engineering, Inc.

WHEREAS, on the 25th Day of January 2005, the City of Brentwood entered into a contract with Carlton Engineering, Inc., to obtain Schematic Design Services for CIP Project No. 542-5402, Solid Waste Transfer Station Improvements Phase III.

NOW, THEREFORE, IT IS AGREED as follows:

1. Section 4, of the original contract entitled Term shall include the attached scope of work to start the design development process.
2. Section 5, of the original contract, entitled Payment is amended to increase the contract amount to $422,270.
3. All other terms remain unchanged.

Carlton Engineering, Inc.

By Dated:

City of Brentwood

By Dated:
Donna Landeros, City Manager

Attest:

By Dated:
Cynthia Garcia, Interim City Clerk

City Administration
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