CITY COUNCIL AGENDA ITEM
Meeting Date: June 28, 2005
Subject/Title: Adopt a Resolution approving Contract Term Amendments for
Design and Professional Service Agreements.
Prepared by: Engineering: L. Sanders, Project Services Specialist
Submitted by: Engineering: B. Grewal, City Engineer
Adopt a Resolution authorizing the City Manager to execute Contract Term
Amendments for time extensions for Professional Design/Service Agreements
(Exhibit “A” attached) as needed for various project completions.
City Council authorized staff to execute several Design Contracts for
various construction projects as shown in Exhibit “A”.
As a streamlining process, staff reviews various professional service
agreements at the end of every fiscal year and brings them forward to the
City Council for appropriate time extensions. As you may know, several
Capital Improvement Projects are in various stages of design and
construction. Many of the projects are in the final stage of completion with
minor punchlist items to be finished and as-built drawings to be submitted.
Staff has prepared a status of projects (Exhibit “A” attached) that identify
the phase of each of the projects which require a Contract Amendment to
allow for design and or construction completion. Typically, a design
professional may start a project during the preliminary design phase and
continue through final design and construction phases of the project, until
the final as-built stage of the project. The "project process" in
California, in dealing with any environmental issues or outer agency issues,
increased design and construction time by elevating this work to
labor-intensive procedures. These procedures increase the timeframe in which
we can expect to complete a design or construction on any given project.
None at this time.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING THE
CITY MANAGER TO EXECUTE CONTRACT TERM AMENDMENTS FOR TIME EXTENSIONS OF
PROFESSIONAL DESIGN AND SERVICE AGREEMENTS (EXHIBIT “A” ATTACHED), AS NEEDED
FOR VARIOUS PROJECT COMPLETIONS.
WHEREAS, City Council authorized staff to execute design contracts and work
toward completion of several public works and master plan projects; and
WHEREAS, the term limits require modification in order to continue with the
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brentwood,
that the City Manager be authorized to execute Contract Term Amendments for
time extensions for Professional Design/Service Agreements (Exhibit “A”
attached) as needed for various project completions.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at
a regular meeting on the 28th day of June 2005 by the following vote:
Exhibit "A" - Project Status
Project Name Project No. Consultants Phase of Project Expiration Date
Sand Creek Road East B Widening / Landscaping 336-3148
- Abey Arnold Assoc.
Currently in construction. Completion scheduled for Fall 2005.
Shady Willow Lane Extension
336-3143 - Thomas Baak & Assoc. Construction started. Civil work to be
complete by August 2005. Landscape work to follow.
Heidorn Ranch Road
336-3127 - Carlson, Barbee & Gibson 50% construction complete.
Civil Work for the
Recreation Facility /
Concession Stand 522-5228
522-5230 - Quattrocchi Kwok Architects
In the design process.