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CITY COUNCIL AGENDA ITEM NO. 18

Meeting Date: June 28, 2005

Subject/Title: Adopt a Resolution approving the contract documents and award the construction contract for Sarah Street Water Distribution System Improvements, CIP Project No. 562-5635.

Prepared by: Chris Ehlers, Water Operations Manager

Submitted by: Paul Zolfarelli, Director of Public Works

RECOMMENDATION
Adopt a Resolution approving the contract documents and award the construction contract for the Sarah Street Water Distribution System Improvements, CIP Project No. 562-5635, to Jimmy’s Landscaping & General Engineering and authorize the City Manager to execute the agreement and necessary documents in the amount of $179,500 plus a 10% contingency for a total contract amount of $197,450.

PREVIOUS ACTION
On May 25, 2004, by Resolution No. 2004-113, City Council adopted the 2004/05 – 2008/09 Capital Improvement Program, authorizing the replacement of an 8-inch water line on Sarah Street between Dainty Avenue and Summer Circle.

BACKGROUND
On January 12, 2005, a contract with BKF Engineering was entered into for the design of the Sarah Street Water Distribution System Improvements. The contract amount was $30,910; therefore in compliance with the City’s Purchasing Policy 10-7, it did not go to City Council as it was under $50,000.

The current work to be done consists of the replacement of an 8-inch domestic water line and an 8-inch sanitary sewer line along Sarah Street between Dainty Avenue and Summer Circle.

The Water Division has repaired nine water leaks in this section of water line over the last three years. The CIP project was created to be proactive in our main line replacement efforts and to reduce water loss within the City. The scope of the original project was to replace only the 8-inch water line. In an effort to minimize the residential inconvenience and traffic impacts caused by the nature of this project; the Wastewater Division was contacted to conduct an inspection of the collection system on Sarah Street. Staff found numerous low spots and degradation of the existing 8-inch sewer main by televising the line. Staff was unable to televise the entire sewer main due to tight bends and a reduction in pipe size. Staff concluded it was more economical to replace both the 8-inch water line and the 8-inch sewer line simultaneously.

The City of Brentwood advertised the project for public bid beginning May 27, 2005 with the bid opening on June 16, 2005. A total of two bids were received. The bids were reviewed and the lowest responsive, responsible bid was received from Jimmy’s Landscaping & General Engineering.

The bids are as follows:

1. Jimmy’s Landscaping & General Engineering $179,000
2. Pacific Underground Construction $263,475

Staff recommends the award of the construction contract for the Sarah Street Water Distribution System Improvements, CIP Project No. 562-5635, to Jimmy’s Landscaping & General Engineering, in the amount of $179,500 plus a 10% contingency for a total contract amount of $197,450.

FISCAL IMPACT
The total bid amount is $179,500 plus a 10% contingency for a total contract amount of $197,450. The CIP Project No. 592-5908, City Wide Wastewater Rehabilitation will fund approximately $75,000 and CIP Project No. 562-5635, Sarah Street Water Distribution System Improvements will fund the balance of $122,450. These funds have been budgeted through the approved Capital Improvement Program.

Attachments:
• Resolution
• Agreement
• Site Map

RESOLUTION NO.

ADOPT A RESOLUTION APPROVING THE CONTRACT DOCUMENTS AND AWARD THE CONSTRUCTION CONTRACT FOR SARAH STREET WATER DISTRIBUTION SYSTEM IMPROVEMENTS, CIP PROJECT NO. 562-5635.

WHEREAS, Capital Improvement Project No. 562-5635, Sarah Street Water Distribution System Improvements, was approved by City Council on May 25, 2004 by Resolution No. 2004-113, and

WHEREAS, staff has repaired nine water leaks on this line in the last three years; and

WHEREAS, the existing collection system is in such a state of disrepair, staff is unable to completely televise the entire line; and

WHEREAS, staff determined that the 8-inch water line and the 8-inch sewer main need replacement on Sarah Street between Dainty Avenue and Summer Circle; and

WHEREAS, staff concluded it was more economical to replace both the 8-inch water line and the 8-inch sewer line simultaneously; and

WHEREAS, on January 12, 2005, a contract with BKF Engineering was entered into for the design of the Sarah Street Water Distribution System Improvements CIP project; and

WHEREAS, the City of Brentwood advertised the project for public bid beginning May 27, 2005 and bids were opened on June 16, 2005, and

WHEREAS, a total of two bids were received and the lowest responsive, responsible bid was from Jimmy’s Landscaping & General Engineering.

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Brentwood that the City shall approve the contract documents and award the construction contract for the Sarah Street Water Distribution System Improvements, CIP Project No. 562-5635, to Jimmy’s Landscaping & General Engineering.

BE IT FURTHER RESOLVED that the City Manager or his or her designee is authorized to execute the agreement and necessary documents in the amount of $179,500 plus a 10% contingency for a total contract amount of $197,450.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 28th day of June 2005 by the following vote:

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