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CITY COUNCIL AGENDA ITEM NO. 14

Meeting Date: June 28, 2005

Subject/Title: Approve a Resolution authorizing the City Manager to execute a change order in an amount not to exceed $14,000 for Wilson Way Tire.

Prepared by: Scott Dempsey, Fleet Manager

Submitted by: Paul Zolfarelli, Director of Public Works

RECOMMENDATION
Approve a Resolution authorizing the City Manager to execute a change order in an amount not to exceed $14,000 for Wilson Way Tire.

PREVIOUS ACTION
On February 24, 2004 by Resolution No. 2004-40, City Council adopted Purchasing Policy 10-7.

BACKGROUND
A purchase order for Wilson Way Tire in the amount of $50,000 was issued in July of 2004. We have currently spent $40,011.66 on this purchase order. The remaining $9,988.34 will be used for additional expenses this fiscal year with approximately $5,191 used towards the purchase of the Solid Waste loader tires. The $5,191 plus the additional $14,000 requested will cover the cost of the purchase.

Staff is requesting that a change order be issued in the amount of $14,000 to accommodate the purchase and installation of a new set of solid-fill, off-road tires for vehicle #4040, a Solid Waste loader. Wilson Way Tire came in with the low bid and is the only vendor that can supply the tires in a reasonable time. The other vendors are 3-6 months out in acquiring the tires.

The bids are as follows:

Wilson Way Tire $19,191
Inland Industrial $19,515
Wingfoot Commercial Tire $24,937

This purchase is in compliance with Purchasing Policy 10-7.

FISCAL IMPACT
The total change order amount not to exceed $14,000 will be expended through the Fleet Maintenance Special Supplies account, 706-7601-60140. These funds were budgeted in the 2004/05 fiscal year.

Attachments:
• Resolution
• Purchase Order 04726-00
• Bids

RESOLUTION NO.

APPROVE A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A CHANGE ORDER IN AN AMOUNT NOT TO EXCEED $14,000 WITH WILSON WAY TIRE.


WHEREAS, the Solid Waste Division’s heavy-duty loader tire casings are aged beyond the recommended recapping life; and

WHEREAS, the tread of the tires are worn beyond their usable life; and

WHEREAS, staff has recommended replacement with a new set of solid-fill, off-road tires; and

WHEREAS, staff issued a purchase order for Wilson Way Tire in July of 2004 for $50,000; and

WHEREAS, this purchase requires additional funds beyond the original purchase order amount; and

WHEREAS, Wilson Way Tire came in with the low bid in an amount not to exceed $19,191 for the purchase and installation of the solid-fill, off-road tires; and

WHEREAS, Wilson Way Tire is the only supplier able to provide the tires in a reasonable time; and,

WHEREAS, this purchase is in compliance with Purchasing Policy 10-7.

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Brentwood that the City Manager or his/her designee is authorized to execute a change order with Wilson Way Tire in an amount not to exceed $14,000.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 28th day of June 2005 by the following vote:

City Administration
City of Brentwood City Council
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Brentwood, CA 94513
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E-mail allcouncil@brentwoodca.gov