CITY COUNCIL AGENDA ITEM
Meeting Date: June 28, 2005
Subject/Title: Approve a Resolution authorizing the City Manager to execute
a change order in an amount not to exceed $14,000 for Wilson Way Tire.
Prepared by: Scott Dempsey, Fleet Manager
Submitted by: Paul Zolfarelli, Director of Public Works
Approve a Resolution authorizing the City Manager to execute a change order
in an amount not to exceed $14,000 for Wilson Way Tire.
On February 24, 2004 by Resolution No. 2004-40, City Council adopted
Purchasing Policy 10-7.
A purchase order for Wilson Way Tire in the amount of $50,000 was issued in
July of 2004. We have currently spent $40,011.66 on this purchase order. The
remaining $9,988.34 will be used for additional expenses this fiscal year
with approximately $5,191 used towards the purchase of the Solid Waste
loader tires. The $5,191 plus the additional $14,000 requested will cover
the cost of the purchase.
Staff is requesting that a change order be issued in the amount of $14,000
to accommodate the purchase and installation of a new set of solid-fill,
off-road tires for vehicle #4040, a Solid Waste loader. Wilson Way Tire came
in with the low bid and is the only vendor that can supply the tires in a
reasonable time. The other vendors are 3-6 months out in acquiring the
The bids are as follows:
Wilson Way Tire $19,191
Inland Industrial $19,515
Wingfoot Commercial Tire $24,937
This purchase is in compliance with Purchasing Policy 10-7.
The total change order amount not to exceed $14,000 will be expended through
the Fleet Maintenance Special Supplies account, 706-7601-60140. These funds
were budgeted in the 2004/05 fiscal year.
• Purchase Order 04726-00
APPROVE A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A CHANGE ORDER
IN AN AMOUNT NOT TO EXCEED $14,000 WITH WILSON WAY TIRE.
WHEREAS, the Solid Waste Division’s heavy-duty loader tire casings are aged
beyond the recommended recapping life; and
WHEREAS, the tread of the tires are worn beyond their usable life; and
WHEREAS, staff has recommended replacement with a new set of solid-fill,
off-road tires; and
WHEREAS, staff issued a purchase order for Wilson Way Tire in July of 2004
for $50,000; and
WHEREAS, this purchase requires additional funds beyond the original
purchase order amount; and
WHEREAS, Wilson Way Tire came in with the low bid in an amount not to exceed
$19,191 for the purchase and installation of the solid-fill, off-road tires;
WHEREAS, Wilson Way Tire is the only supplier able to provide the tires in a
reasonable time; and,
WHEREAS, this purchase is in compliance with Purchasing Policy 10-7.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Brentwood
that the City Manager or his/her designee is authorized to execute a change
order with Wilson Way Tire in an amount not to exceed $14,000.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at
a regular meeting held on the 28th day of June 2005 by the following vote: