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CITY COUNCIL AGENDA ITEM NO. 13

Meeting Date: June 14, 2005

Subject/Title: Approve a Resolution authorizing the City Manager to execute a contract amendment to extend the date and scope of work for Robertson-Bryan, Inc. to continue to assist the Wastewater Division in conducting a temperature study and assisting in obtaining an NPDES permit renewal for the plant.

Prepared By: David Stoops, Wastewater Operations Manger

Submitted By: Paul Zolfarelli, Director of Public Works

RECOMMENDATION
Approve a Resolution authorizing the City Manager to execute a contract amendment to extend the date and scope of work for Robertson-Bryan, Inc. to continue to assist the Wastewater Division in conducting a temperature study and assisting in obtaining an NPDES permit renewal for the plant.

PREVIOUS ACTION
On January 11, 2005 by Resolution No. 2005-7, City Council authorized the City Manager to execute purchase orders or contracts for the not-to-exceed dollar amounts for a list of vendors.

BACKGROUND
The Wastewater Treatment Plant contracted with Robertson-Bryan, Inc. to assist in developing a study that would identify the effect on aquatic life caused by the Wastewater Treatment Plant’s effluent discharge temperature exceeding a five degree temperature increase in Marsh Creek. After the initial study was presented to staff of the Central Valley Regional Water Quality Control Board it was determined there was a need to obtain more historical data to support the temperature study. Staff believes the initial consulting work done by Robertson-Bryan, Inc. was helpful in presenting the professional and scientific approach that met the criteria of the Regional Board.

The additional scope of work as outlined in Amendment One to Agreement for Professional Services of Robertson-Bryan, Inc. (attached) will enable the City to obtain a NPDES permit renewal as required by the Regional Water Quality Control Board for the highly treated effluent currently being discharged from the Wastewater Treatment Plant. It will also allow City staff to work cooperatively with Regional Board staff to meet all new discharge limits.

City Council approved an increase in the contract amount for Robertson-Byran, Inc. on January 11, 2005 by Resolution 2005-7 to cover the cost of the permit.

It was staff’s consensus that Robertson-Bryan, Inc. was able to provide the best cost for the additional consulting services to assist in the NPDES permit renewal process for the City of Brentwood. This contract amendment will assist the plant in the continuation of the effluent discharge temperature study and in obtaining a NPDES permit for the plant.

FISCAL IMPACT
The total contract amount, not to exceed $77,586 will be funded through the Wastewater Enterprise Fund 590-5801. These funds are currently allocated in the 2004/05 Operating Budget. The funds allocated are anticipated to be sufficient for work associated with the normal permitting process.

Attachments:
• Resolution
• Resolution No. 2005-7
• Amendment to Agreement

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT AMENDMENT TO EXTEND THE DATE AND SCOPE OF WORK FOR ROBERTSON-BRYAN, INC. TO CONTINUE TO ASSIST THE WASTEWATER DIVISION IN CONDUCTING A TEMPERATURE STUDY AND ASSISTING IN OBTAINING AN NPDES PERMIT RENEWAL FOR THE PLANT.

WHEREAS, on January 11, 2005, by Resolution No. 2005-7, City Council approved additional monies for the NPDES permit renewal; and

WHEREAS, the City has an existing agreement for consulting services for an effluent temperature study and have appropriated monies for the additional scope of services with Robertson-Bryan, Inc.; and

WHEREAS, Robertson-Bryan, Inc. specializes in effluent temperature studies and NPDES permit renewals; and

WHEREAS, the City requires additional consulting services for the mitigating effluent discharge temperature study and NPDES permit renewal.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood authorizes the City Manager to execute a contract amendment to extend the date and scope of work for Robertson-Bryan, Inc. to continue to assist the Wastewater Division in conducting a temperature study and assisting in obtaining an NPDES permit renewal for the plant.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 14th day of June, 2005 by the following vote:

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