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Current Council Agenda and Past Meeting Information

 

CITY COUNCIL AGENDA ITEM NO. 12

Meeting Date: June 14, 2005

Subject/Title: Approve a Resolution authorizing the City Manager to execute the revised professional services agreement with Harris & Associates for design services for the 2004/05 Pavement Management Program, CIP Project No. 336-3083 in an amount not to exceed $79,285 plus a 10% contingency.

Prepared by: Jim Gallegos, Streets Division Manager

Submitted by: Paul Zolfarelli, Director of Public Works

RECOMMENDATION
Approve a Resolution authorizing the City Manager to execute the revised professional services agreement with Harris & Associates for design services for the 2004/05 Pavement Management Program, CIP Project No. 336-3083 in an amount not to exceed $79,285 plus a 10% contingency.

PREVIOUS ACTION
On May 27, 2003, by Resolution No. 2868, City Council adopted the City’s 2003/04 – 2007/08 Capital Improvement Program that included the Pavement Management Program, CIP Project No. 336-3083.

On May 25, 2004, by Resolution No. 2004-113, City Council adopted the City’s 2004/05 – 2008/09 Capital Improvement Program that included the Pavement Management Program, CIP Project No. 336-3083.

On April 12, 2005, by Resolution No. 2005-81, City Council approved an agreement between the City of Brentwood and Harris & Associates to provide design services for the 2004/05 Pavement Management Program, CIP Project No. 336-3083 in an amount not to exceed $79,285 plus a 10% contingency.

BACKGROUND
On April 12, 2005, City Council approved an agreement between the City of Brentwood and Harris & Associates to provide design services for the 2004/05 Pavement Management Program, CIP Project No. 336-3083. After Council approval, Harris & Associates proposed changes to the professional services agreement. The Contracts Attorney for the City of Brentwood coordinated with Harris & Associates staff to modify the agreement to both parties satisfaction. A copy of the previously approved agreement as well as the new signed agreement is included for review.

FISCAL IMPACT
Proposed changes to the professional services agreement between the City of Brentwood and Harris & Associates for the Pavement Management Program, CIP Project No. 336-3083 create no changes in the original fiscal impact. The fiscal impact for design services provided by Harris & Associates is in an amount not to exceed $79,285 plus a 10% contingency. The City has reserved a total of $1,400,000 per year for the Pavement Management Program. This project is funded through Measure C ($100,000) and the General Fund ($1,300,000).

Attachments:
• Resolution
• Agreement with Exhibits “A” and “B”

RESOLUTION NO.

APPROVE A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE THE REVISED PROFESSIONAL SERVICES AGREEMENT WITH HARRIS & ASSOCIATES FOR DESIGN SERVICES FOR THE 2004/05 PAVEMENT MANAGEMENT PROGRAM, CIP PROJECT NO. 336-3083 IN AN AMOUNT NOT TO EXCEED $79,285 PLUS A 10% CONTINGENCY.

WHEREAS, on May 27, 2003, by Resolution No. 2868, City Council adopted the City’s 2003/04 – 2007/08 Capital Improvement Program that included the Pavement Management Program, CIP Project No. 336-3083; and

WHEREAS, on May 25, 2004, by Resolution No. 2004-113, City Council adopted the City’s 2004/05 – 2008/09 Capital Improvement Program that included the Pavement Management Program, CIP Project No. 336-3083; and

WHEREAS, on April 12, 2005, by Resolution No. 2005-81, City Council approved a professional services agreement with Harris & Associates in an amount not to exceed $79,285 plus a 10% contingency; and

WHEREAS, Harris & Associates proposed changes to the agreement after City Council approval on April 12, 2005; and

WHEREAS, the agreement has been modified to both parties approval.

NOW, THEREFORE, BE IT RESOLVED that the City Manager has the authorization to execute a revised professional services agreement with Harris & Associates to provide design services for the Pavement Management Program, CIP Project No. 336-3083 in an amount not to exceed $79,285 plus a 10% contingency.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 14th day of June 2005 by the following vote:

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