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CITY COUNCIL AGENDA ITEM NO. 26

Meeting Date: May 24, 2005

Subject/Title: Presentation from the Citizen’s Advisory Committee regarding Community Facilities

Prepared by: Karen Chew, Assistant City Manager
Craig Bronzan, Director of Parks and Recreation

Submitted by: Donna Landeros, City Manager

RECOMMENDATION

Receive the Phase I report from the Citizen’s Advisory Committee regarding Community Facilities and provide feedback so they may begin working on Phase II.

BACKGROUND

On May 25, 2004 the City Council authorized staff to begin advertising and accepting applications from the community to serve on a newly created Citizen’s Advisory Committee to work with staff in determining the Community Facilities needs, priorities and opportunities.

On August 24, 2004 the City Council appointed nine members to the Citizen’s Advisory Committee regarding Community Facilities. These nine members represented a number of the active community groups in the City. The Committee was formed to make recommendations to the City Council on short and long term community facility opportunities for Brentwood. The Advisory Committee was charged with developing two phases of recommendations.

Phase I was to include the following:
• Inventory of existing facilities and opportunities related to community facilities
• Visioning and assessment of current needs regarding types of facilities and services and the needs of Brentwood at General Plan build-out
• Opportunities for collaboration with other providers/agencies
• Fiscally responsible consideration of costs and funding opportunities
• Report to City Council on completion of Phase I

Phase II, as a result of report to City Council from Phase I, will include:
• Prioritize recommended services
• Recommendation of phasing
• Recommendation of financing for construction and on-going maintenance options
• Report to City Council on completion of Phase II

The Committee has been meeting monthly since September 2004 and is now prepared to present their Phase I report to the City Council.

FISCAL IMPACT

None

Attachments:

• Phase I Report from the Citizen’s Advisory Committee Regarding Community Facilities
• Committee Scope of Work
• Committee Roster

Report from Citizen’s Advisory Committee regarding Community Facilities
May 24, 2005

Background

The Citizens Advisory Committee regarding Community Facilities was formed in August 2004 to make recommendations to the City Council on short and long term community facility opportunities for Brentwood. The Advisory Committee was charged with working on two phases of recommendations.

Phase I was to include the following:
• Inventory of existing facilities and opportunities related to community facilities
• Visioning and assessment of current needs regarding types of facilities and services and the needs of Brentwood at General Plan build-out
• Opportunities for collaboration with other providers/agencies
• Fiscally responsible consideration of costs and funding opportunities
• Report to City Council on completion of Phase I

Phase II, as a result of the report to City Council from Phase I, will include:
• Prioritization of recommended services
• Recommendation of phasing
• Recommendation of financing for construction and on-going maintenance options
• Report to City Council on completion of Phase II

The Committee has been meeting monthly since September 2004 and is now ready to present their Phase I report to the City Council.

The Committee began their work by discussing and reviewing all existing and proposed (approved) community facilities. They reviewed a map noting the location and the size of each of these facilities.

In December, the City’s Finance Director, Grant Manager, and the County Librarian attended the Facilities Committee meeting and discussed financing options and opportunities for all future facilities, including a new Library. The Librarian discussed grant options and potential joint use projects. The Committee also brainstormed possible collaborations for respective facilities and will continue to explore opportunities to leverage City funds with grant funds.

In January 2005, Michael Freedman of Freedman, Tung and Bottomley attended the meeting and provided an update on the status of the Downtown Specific Plan. He provided useful information on the function of the downtown and the facilities that belong there. The Committee also received an update on the Bus Barn negotiations and the status of the City Hall project.

In February, the Committee brainstormed the future community facilities needs of the City at build-out. This brainstorming session covered the various types of facility possibilities, which types of facilities should be located in or near the downtown area, potential adjacencies and possible collaborations.

In March, the City’s Finance Director returned to review the Capital Improvement Program and explained the City’s fee programs in order for the Committee to better understand the financing opportunities for future community facilities. The Committee will continue to explore funding opportunities once we have direction from the Council. The Committee’s recommendation will attempt to stretch the cities dollars by combining resources to the extent possible. As part of the Phase II work, the Committee will look more closely at the costs and ways to maximize our available resources.

In April, the Committee refined the report to the Council regarding the recommended Community Facilities at build-out (Phase I).

Michael Freedman returned to the Committee in May to review the final draft of the Downtown Specific Plan and Redevelopment Manager Gina Rozenski discussed the Redevelopment Agency Plans for the downtown.

At this time the Committee is reporting to the Council on the Phase I items included in their scope.

Findings

The Committee compiled a list of all current and potential City facilities, including the address and square footage of the buildings.

The following are the results of the Committee’s work over the past nine months.

Inventory of existing facilities and opportunities related to community facilities:

Facilities Square Footage

Street Number Name Square Ft.
Brentwood Blvd. Bldg B 8440 Detective Office (leased, not owned) 893
Brentwood Blvd.* 9100 FUTURE Police Station 61500
Chestnut St. 100 Police Headquarters 4000
Elkins Way 2300 Modular Office Building 600
Elkins Way 2251 NEW Treatment Plant 26841
Elkins Way Bldg D 2201 Mechanics Shop/Central Storage 10431
Elkins Way Bldg G 2201 Maintenance Service Center, Water Office 800
First St. 757 Veterans Hall (including basement) 8559
First St. 757 Veterans Hall Office 529
First St. 739 Fire Station # 54 3387
First St. 739 Fire Station # 54 Garage 1235
Griffith Ln. 195 Brentwood Family Aquatic Complex 7121
Griffith Ln. 195 FUTURE Recreation Facilities @ Aquatic Center 8375
Griffith Ln. 195 FUTURE Recreation Facilities Concession Stand 600
Guthrie Ln.* 400 CD Building behind old U.S. Print building 20000
Homecoming Way 2000 Water Treatment Plant 2261
John Muir Pkwy. 201 Fire Station # 52 6841
Oak St. 104 Community Development Offices 5060
Oak St. 120 Engineering Department Offices 7774
Oak St. 118 Health Center 4800
Second St. 648 Brentwood Women's Club 741
Sunset Rd. 255 Mechanics Shop 3750
Third St. 708 City Hall 9798
Third St. 730 Library 4960
Third St. 730 Delta Community Center (includes Park & Rec Offices and Council Chambers) 13877
Village Drive 633 Village Drive Resource Center 700
in the Vineyards FUTURE Amphitheater seats 2500
West Sand Creek Rd. 101 Brentwood Education & Technology (includes Los Medanos College section) 34500
*located next to each other despite different street addresses

Assessment of the type of facilities needed at General Plan build-out

The Committee agreed the following list of facilities would be needed at General Plan build-out. The list is NOT in priority order, and those facilities that would be important to have in or near the downtown area are noted with an asterisk.

* 1. Library
* 2. Senior Center/Nutrition Site
* 3. Community Center (could be more than one)/Event Center
* 4. Art Center – gallery/exhibits/classrooms
5. Teen Center
6. Museum
7. Social Service Facility
8. Community Theater/Performing Arts Center
* 9. Inter-modal transportation center (E-BART)
* 10. City Hall/Council Chambers
* 11. Parking Structure

Opportunities for collaboration with other providers/agencies

The Committee then discussed those facilities that could/should be adjacent to one another and those that work together. Following are the recommendations from the Committee:

1. The Library, Community Center and Art Center should all be near each other and close to City Hall.
2. The Transportation Center and the Parking Structure should be near each other and contiguous to downtown.
3. The Library, Senior Center, and Art Center should be near the transportation center.
4. The Senior Center should be near senior housing, and the transportation center.

Finally, the Committee discussed potential collaborating partners for each facility:

1. The Library could include collaboration with the County and the School Districts. It was noted that for a Library/School joint project, the land must be owned by the School District.
2. The Senior Center could possibly collaborate with the private sector, a State Bond, the County and/or neighboring jurisdictions.
3. Community Center – no collaborations were identified.
4. The Art Center could collaborate with the Adult Education Program, the Arts Society and individual artists.
5. The Teen Center could possibly collaborate with commercial sponsorships and the private sector.
6. The Museum could include collaboration with non-profit 501(c)3 groups.
7. The Social Service Facility could partner with the County, charities and non-profits.
8. The Community Theater/Performing Arts Center could work with theater groups and community theater companies.
9. The Transportation Facility should work with BART, the State, Federal Agencies, the County and other Transportation Agencies.
10. The City Hall project is the responsibility of the City of Brentwood.
11. The Parking Structure project needs collaboration with the business community.

Conclusion

The Committee has spent considerable time discussing the future needs of community facilities and believes the list above addresses the needs of all existing and future groups within the community. Once the Council provides feedback regarding the list of facilities, in Phase II the Committee will begin the process of determining priorities, phasing and funding on those facilities that the City Council directs the committee to continue to work on.

The Committee respectfully requests feedback from the Council regarding our work to date.

Citizen’s Advisory Committee on Community Facilities

The City Council is seeking community members to serve on a “Citizen’s Advisory Committee on Community Facilities”. Brentwood citizens who represent interests related to community facilities are asked to complete a committee application form and return it to the City Clerk by Thursday, July 1st. Applications are available at City Hall, the Parks & Recreation Department, at our website www.brentwoodca.gov, or by phoning 516-5400.

The purpose of the Advisory Committee is to make recommendations to the City Council on short and long term community facility opportunities for Brentwood. The Advisory Committee will work on two phases of recommendations:

Phase I
• Inventory of existing facilities and opportunities related to community facilities
• Visioning and assessment of current needs regarding type of facilities and services and the needs of Brentwood at General Plan build-out
• Opportunities for collaboration with other providers/agencies
• Fiscally responsible consideration of costs and funding opportunities
• Report to City Council on completion of Phase I

Phase II (as a result of report to City Council from Phase I)
• Prioritize recommended services
• Recommendation of phasing
• Recommendation of financing for construction and on-going maintenance options
• Report to City Council on completion of Phase II

Citizens interested in serving on this committee must be able to:
• Attend committee meetings, meeting a minimum of once a month or more often if necessary (the process is expected to last up to one year)
• Attend scheduled tours of facilities as necessary with cost of transportation and meals provided by the City of Brentwood (tours are expected to be scheduled on weekends)
• Depending on number of interested applicants, each person may be required to represent and report back to more than one organization
• Agree to work together for the benefit of all organizations and in the interest of the entire community

Citizen’s Advisory Committee on Community Facilities

Name: Representing (or affiliations):

Ashley Clare Youth
Ronald Fugazzi Friends of the Brentwood Library
Barbara Guise Chamber, Tri-Delta Transit, Cemetery District, Soroptimist, DCSI
Tom Jones Brentwood Park & Recreation, Kiwanis Club
Lillian Navarrette N/A (Community Chest, Soroptimist, Harvest Time, Chamber)
Shelly Newton Brentwood Senior Citizen’s Club
Greg Robinson Brentwood P.A.L & Brentwood Rotary
Manuel Vilchez N/A (Marine Corps League, Project Area Committee, Elks Club)
Dirk Zeigler* Brentwood Neighborhood Advisory Committee (BANC)

* Committee Chair
 

City Administration
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E-mail allcouncil@brentwoodca.gov