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CITY COUNCIL AGENDA ITEM NO. 17

Meeting Date: May 24, 2005

Subject/Title: Approve a Resolution authorizing the purchase of a new Sterling 10-Wheel Dump Truck from Delta Truck Center and authorizing the City Manager to execute a purchase order not to exceed $90,852.06.

Prepared by: Chris Ehlers, Water Operations Manager

Submitted by: Paul Zolfarelli, Director of Public Works

RECOMMENDATION
Approve a Resolution authorizing the purchase of a new Sterling 10-Wheel Dump Truck from Delta Truck Center and authorizing the City Manager to execute a purchase order not to exceed $90,852.06.

PREVIOUS ACTION
On June 10, 2003, by Resolution No. 2893, City Council adopted the Vehicle Replacement Fund under the 2003/04 - 2004/05 Operating Budget for the City of Brentwood.

On February 24, 2004, by Resolution No. 2004-40, City Council adopted Purchasing Policy No. 10-7.

BACKGROUND
The Water Division has two dump trucks, a 2000 Ford F-650 and a 1995 Ford F-800. The 1995 F-800 is due for replacement through the Vehicle Replacement Fund. The Water Division’s dump trucks are used daily to facilitate removal of spoil and repair of roads associated with water leaks and water distribution system maintenance. No additional staff will be required for operation as this is a replacement vehicle. Current staff is trained on proper operation of the dump trucks in our fleet.

The Sterling 10-Wheel Dump Truck can be delivered by September 2005.

In compliance with the Purchasing Policy staff requested three bids and received two bids and one returned as a no-bid. The quotes are as follows:

East Bay Ford Truck $91,963.00
Delta Truck Center $90,852.06
Mission Valley Ford Truck No Bid

FISCAL IMPACT
The amount not to exceed $90,852.06 will be expended through the Water Enterprise. The Vehicle Replacement Fund will provide $65,052.00 for this replacement. The remaining $25,800.06 will be transferred from 560-5501-70114 Distribution System account.

Attachment:
• Resolution
RESOLUTION NO.

APPROVE A RESOLUTION AUTHORIZING THE PURCHASE OF A NEW STERLING 10-WHEEL DUMP TRUCK FROM DELTA TRUCK CENTER AND AUTHORIZING THE CITY MANAGER TO EXECUTE A PURCHASE ORDER NOT TO EXCEED $90,852.06.

WHEREAS, the Water Division’s F-800 dump truck is due for replacement; and

WHEREAS, staff has selected the best dump truck for the City’s operation; and

WHEREAS, in Fiscal Year 2004/05, funds were budgeted through the Vehicle Replacement Fund to replace the Water Division’s F-800 dump truck; and

WHEREAS, on June 10, 2003, by Resolution No. 2893, City Council adopted the Vehicle Replacement Fund under the 2003/04 – 2004/05 Operating Budget for the City of Brentwood; and

WHEREAS, on February 24, 2004, by Resolution No. 2004-40, City Council approved Purchasing Policy No: 10-7; and

WHEREAS, the purchase of the Sterling dump truck is in compliance with the Purchasing Policy.

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Brentwood that the City shall purchase one Sterling dump truck from Delta Truck Center.

BE IT FURTHER RESOLVED that the City Manager or his or her designee is authorized to execute a purchase order with Delta Truck Center for a cost not to exceed $90,852.06.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 24th day of May 2005 by the following vote:
 

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