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 CITY COUNCIL AGENDA ITEM NO. 15

Meeting Date: May 24, 2005

Subject/Title: Adopt a Resolution authorizing the City Manager to amend the Professional Services Agreement with Abey Arnold Associates, for as-needed Landscape Architectural services, extending Section 4 - TERM to ‘June 30, 2005’ and Section 5 - PAYMENT to ‘not to exceed $75,000’.

Prepared by: Janet Hansen, Park Planner

Submitted by: Craig D. Bronzan, Director of Parks and Recreation

RECOMMENDATION
Adopt a resolution authorizing the City Manager to amend the Professional Services Agreement with Abey Arnold Associates, for as-needed Landscape Architectural services, extending Section 4 - TERM to ‘June 30, 2005’ and Section 5 - PAYMENT to ‘not to exceed $75,000’.

PREVIOUS ACTION
October 26, 1999 and January 9, 2001, City Council authorized the City Manager to sign agreements for design and consultation contracts for parks, recreation and trails projects for as-needed landscape architectural services.

BACKGROUND
A Professional Services Agreement was entered into on January 2, 2004 by and between the City of Brentwood and Abey Arnold Associates, for as-needed Landscape Architectural services. The term of this agreement was based on a calendar year and was specified to be completed on December 31, 2004. The payment section was specified not to exceed $40,000. This agreement was signed by the City Manager, with no City Council action required, as the amount was within the authorization limit of the City Manager as defined in the Purchasing Policy.

It is the recommendation of staff to amend the term of this agreement to correspond with the City’s fiscal year operating budget. By amending the term, to June 30, 2005, it is necessary to amend the payment section to allow for additional payment to cover the work performed through June 30, 2005. Staff recommends an additional $35,000 be added to the agreement, for an amended total of ‘not to exceed of $75,000’.

Staff will prepare and bring forward for City Council approval, a new Professional Services Agreement for the next fiscal year, 2005/2006.

FISCAL IMPACT
The $35,000 being added to the agreement, for a total of ‘not to exceed $75,000, is budgeted in Park Planning, Contractual Services, (520-5108.70240) in the approved 2004/2005 budget.

Attachments:
Resolution
Amended Professional Services Agreement

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING THE CITY MANAGER TO AMEND THE PROFESSIONAL SERVICES AGREEMENT WITH ABEY ARNOLD ASSOCIATES, FOR AS-NEEDED LANDSCAPE ARCHITECTURAL SERVICES, EXTENDING SECTION 4 - TERM TO ‘JUNE 30, 2005’ AND SECTION 5 - PAYMENT TO ‘NOT TO EXCEED $75,000’

WHEREAS, the City Council of the City of Brentwood authorized the City Manager to enter into agreement with Abey Arnold Associates, Landscape Architects to provide as-needed Landscape Architectural services; and

WHEREAS, the term limit of this agreement requires modification in order to continue with necessary work for the balance of the fiscal year; and

WHEREAS, the payment section of this agreement requires modification in order to cover the necessary work for the balance of the fiscal year;

NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Brentwood hereby authorizes the City Manager to amend the agreement with Abey Arnold Associates, Landscape Architects, to provide as-needed landscape architectural services extending Section 4 - TERM to ‘June 30, 2005’ and Section 5 - PAYMENT to ‘not to exceed $75,000’.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 24th day of May 2005, by the following vote:


AYES: Councilmembers
NOES:
ABSENT:
_____________________________
Brian Swisher
Mayor

ATTEST:

__________________________________
Cynthia Garcia
Interim City Clerk

 

City Administration
City of Brentwood City Council
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Brentwood, CA 94513
(925) 516-5440
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E-mail allcouncil@brentwoodca.gov