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CITY COUNCIL AGENDA ITEM NO. 12

Meeting Date: May 24, 2005

Subject/Title: Approve a Resolution authorizing the purchase of two (2) new, utility style trucks and one (1) 2-yard dump truck from Bill Brandt Ford and authorizing the City Manager to execute a purchase order for these vehicles not to exceed $65,750.08.

Prepared by: Jim Gallegos, Streets Manager

Submitted by: Paul Zolfarelli, Director of Public Works

RECOMMENDATION
Approve a Resolution authorizing the purchase from the Street Maintenance Division 2004/05 Operating Budget of two (2) new, utility style trucks and one (1) replacement vehicle for Vehicle No. 5129 with a 1-ton, 2-yard dump truck from Bill Brandt Ford and authorizing the City Manager to execute a purchase order for these vehicles not to exceed $65,750.08.

PREVIOUS ACTION
On June 10, 2003, by Resolution No. 2893, City Council approved the 2003/04 - 2004/05 Operating Budget for the City of Brentwood.

On February 24, 2004, by Resolution No. 2004-40, City Council adopted Purchasing Policy No. 10-7.

On June 8, 2004, by Resolution No. 2004-132, City Council approved the Amended 2003/04 – 2004/05 Operating Budget with appropriations and revenue adjustments.

On April 26, 2005 by Resolution No. 2005-89, City Council approved the purchase of two (2) new, utility style trucks and one (1) 2-yard dump truck for $59,882.93.

BACKGROUND
On April 26, 2005 per Resolution No. 2005-89, City Council approved the purchase of two (2) new, utility style trucks and one (1) 2-yard dump truck to replace Vehicle No. 5129 in an amount not to exceed $59,882.93. Since that time, Bill Brandt notified the City that Ford stopped production of the 2005 models early and moved into the 2006 model year causing an increase in the price of the vehicles. This increase is due to the reduction of the municipal incentive that Ford offers. The 2006 incentive is $4,400 whereas the 2005 incentive was $6,000. The purchase of these vehicles is in compliance with Purchasing Policy No. 10-7.

Per the incentive change the new bids are as follows:

• Bill Brandt Ford $65,750.08
• Brentwood Dodge No Bid
• Coalinga Motors (CMAS) $46,705.14 (amount listed for only two (2) vehicles that did not meet specifications)

These vehicles will be used within the Street Maintenance Division, Sidewalk Maintenance and Traffic Maintenance Sections. The purchase of the two (2) utility style trucks are for two new Maintenance Worker II positions that were filled this fiscal year and the dump truck is a replacement dump truck for the Streets Division. With the City’s continued growth and the amount of new streets being installed, these new vehicles will assist the Public Works Department with responding to street maintenance work requests in a timely manner.

FISCAL IMPACT
An amount not to exceed $65,750.08 will be expended through a combination of the Street Maintenance budget and the Vehicle Replacement Fund. Approximately $45,242.44 will come from the Street Maintenance budget and $20,507.64 will come from the Vehicle Replacement Fund.

Attachment:
• Resolution

RESOLUTION NO.

APPROVE A RESOLUTION AUTHORIZING THE PURCHASE OF TWO (2) NEW, UTILITY STYLE TRUCKS AND ONE (1) 2-YARD DUMP TRUCK FROM BILL BRANDT FORD AND AUTHORIZING THE CITY MANAGER TO EXECUTE A PURCHASE ORDER FOR THESE VEHICLES NOT TO EXCEED $65,750.08.

WHEREAS, on June 10, 2003 by Resolution No. 2893, City Council approved the 2003/04 - 2004/05 Operating Budget for the City of Brentwood; and

WHEREAS, on February 24, 2004, by Resolution No. 2004-40, City Council adopted Purchasing Policy No. 10-7; and

WHEREAS, on June 8, 2004 by Resolution No. 2004-132, City Council approved funds in the amount of $105,000 in the 2003/04 – 2004/05 Amended Operating Budget for the purchase of two (2) vehicles and equipment for newly budgeted Maintenance Worker II positions; and

WHEREAS, the new Maintenance Worker II positions were filled in the 2004/05 fiscal year; and

WHEREAS, the purchase of these vehicles is in compliance with Purchasing Policy No. 10-7; and

WHEREAS, on April 26, 2005 by Resolution No. 2005-89, City Council approved the purchase of two (2) new, utility style trucks and one (1) 2-yard dump truck in an amount not to exceed $59,882.93; and

WHEREAS, Ford stopped production of the 2005 models; and

WHEREAS, the total amount of incentives on the 2006 models have decreased to $4,400 from $6,000 on the 2005 models.

NOW, THEREFORE BE IT RESOLVED that the City Manager or his or her designee is authorized to execute a purchase order in an amount not to exceed $65,705.08 for the purchase of two (2) new, utility style trucks and one (1) 2-yard dump truck.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 24th day of May 2005 by the following vote:
 

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