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Current Council Agenda and Past Meeting Information

CITY COUNCIL AGENDA ITEM NO. 6

Meeting Date: May 24, 2005

Subject/Title: Adopt a Resolution authorizing execution of a Grant Deed to the State of California (Caltrans) for a portion of the roadway along Highway 4 (Brentwood Boulevard) required for the New Police Station, CIP Project No. 337-3142.

Prepared by: Engineering: M. Sullivan

Submitted by: Engineering: B. Grewal

RECOMMENDATION
Adopt a Resolution authorizing the Mayor or City Manager and City Clerk or any of their designees to execute a Grant Deed hereby conveying real property to the State of California (Caltrans) identified as a portion of roadway parallel to Highway 4 (Brentwood Boulevard) in front of the New Police Station site, APN 010-160-150, and a portion of roadway at the intersection of Guthrie Lane and any other documents necessary to complete the transaction.

PREVIOUS ACTION
On September 17, 2003, by Resolution No. 2980, City Council authorized the City Manager to execute a purchase agreement for a note and deed of trust secured by property located at 9100 Brentwood Boulevard for the New Police Station, CIP Project No. 337-3142.

On February 10, 2004, City Council authorized staff to execute an agreement for design services for the New Police Station with Kaplan McLaughlin Diaz (KMD) in an amount not to exceed $673,363 and amend the 2003/04 – 2007/08 CIP Budget Sheet.

On May 25, 2004, by Resolution No. 2004-113, City Council adopted the 2004/05 – 2008/09 Capital Improvement Program, which included the New Police Station, CIP Project No. 337- 3142.

BACKGROUND
As directed by the City Council on February 10, 2004, staff began the design work for the New Police Station project. This project has been bid as a multi-prime project and contracts were awarded over the last year for Seismic Retrofit, Fire Sprinklers, Mechanical HVAC, Plumbing and Law Enforcement Equipment. One of the essential parts of the design yet to be constructed is a second drive way for the secured parking area.

Staff has worked very diligently with the State of California (Caltrans) over the past several months to successfully obtain the necessary permit to construct a second driveway for the New Police Station project. This right-in right-out driveway will allow officers to access Brentwood Boulevard as necessary. This access provides the needed second entry/exit into the secured parking area serving the southwest side of the new facility. This second access is not intended to provide public parking use. Public parking for the facility remains located along the north side of the building, accessed from Guthrie Lane.

During the permitting process Caltrans discovered that when the widening and improvements were constructed in this area on Highway 4 (Brentwood Boulevard) that the right-of-way customarily conveyed to the State never took place. Therefore, this should be considered a housekeeping item to comply with Caltrans’ requirements and to facilitate the issuance of the permit to construct the necessary second driveway.

FISCAL IMPACT
None

Attachments:
Resolution
Grant Deed

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING THE MAYOR OR CITY MANAGER AND CITY CLERK OR ANY OF THEIR DESIGNEES TO EXECUTE A GRANT DEED HEREBY CONVEYING REAL PROPERTY TO THE STATE OF CALIFORNIA (CALTRANS) IDENTIFIED AS A PORTION OF ROADWAY PARALLEL TO HIGHWAY 4 (BRENTWOOD BOULEVARD) IN FRONT OF THE NEW POLICE STATION SITE, APN 010-160-150, AND A PORTION OF ROADWAY AT THE INTERSECTION OF GUTHRIE LANE AND ANY OTHER DOCUMENTS NECESSARY TO COMPLETE THE TRANSACTION.

WHEREAS, on September 17, 2003, by Resolution No. 2980, City Council authorized the City Manager to execute a purchase agreement for a note and deed of trust secured by property located at 9100 Brentwood Boulevard for the New Police Station, CIP Project No. 337-3142; and

WHEREAS, on February 10, 2004, City Council authorized staff to execute an agreement for design services for the New Police Station with Kaplan McLaughlin Diaz (KMD) in an amount not to exceed $673,363 and amend the 2003/04 – 2007/08 CIP Budget Sheet; and

WHEREAS, on May 25, 2004, by Resolution No. 2004-113, City Council adopted the 2004/05 – 2008/09 Capital Improvement Program, which included the New Police Station, CIP Project No. 337- 3142; and

WHEREAS, the State of California (Caltrans) requires that when widening and improvements are constructed on Highway 4 (Brentwood Boulevard) that the right-of-way for these improvements are conveyed to the State; and

WHEREAS, the right-of-way transfer never took place and a Grant Deed is required to transfer said property between the City of Brentwood and the State of California (Caltrans) as part of Highway 4 (Brentwood Boulevard).

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Brentwood that the Mayor or City Manager and City Clerk or any of their designees be authorized to execute a Grant Deed hereby conveying real property to the State of California (Caltrans) identified as a portion of roadway parallel to Highway 4 (Brentwood Boulevard) in front of the Police Station site, APN 010-160-150, and a portion of roadway at the intersection of Guthrie Lane and any other documents necessary to complete the transaction.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a meeting held on the 24th day of May 2005 by the following vote:
 

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