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Current Council Agenda and Past Meeting Information

CITY COUNCIL AGENDA ITEM NO. 6

Meeting Date: May 10, 2005

Subject/Title: Adopt a Resolution authorizing the City Manager to execute a Contract Amendment with Legg, Inc., for additional security hardware and doors in the amount of $20,194 plus a 10% contingency for the New Police Station, CIP Project No. 337-3142.

Prepared by: Police: Lt. K. King
Engineering: M. Huber

Submitted by: Administration: K. Chew

RECOMMENDATION
Adopt a Resolution authorizing the City Manager to execute a contract amendment with Legg, Inc., for additional security hardware and doors in the amount of $20,194, plus a 10% contingency for the New Police Station, CIP Project No. 337-3142.

PREVIOUS ACTION
On July 8, 2003, City Council directed staff to begin due diligence for a possible site relocation to 9100 Brentwood Boulevard.

On September 9, 2003, City Council authorized the City Manager to transfer funds in an amount
not to exceed $160,351 from the current project to the New Police Station project in order to separate costs associated with the due diligence process.

On September 17, 2003, City Council authorized the City Manager to execute a purchase agreement for a note and deed of trust secured by property located at 9100 Brentwood Boulevard.

On February 10, 2004, City Council authorized staff to execute an agreement for design services for the New Police Station with Kaplan McLaughlin Diaz (KMD) in an amount not to exceed $673,363 and amended the 2003/04 – 2007/2008 CIP Budget Sheet.

On November 9, 2005, City Council awarded the contract to Legg, Inc. for the New Police Station (Group C), Bid Package #21 – Detention Equipment for the amount of $146,000.

BACKGROUND
As directed by the City Council on February 10, 2004, staff began the design work for the New Police Station project. This project has been bid as a multi-prime project.

As a portion of the multi-prime project, Legg, Inc. was awarded the bid for detention doors, hardware and related equipment. During the design and review phase, two detention door systems were specified in the drawings, but were not identified within the scope of work in the contract documents. This was an oversight during the design/review process. Because of the relatively small amount of Legg, Inc.’s original bid, there are insufficient funds within the contract contingency requiring this Council action of a contract amendment.

FISCAL IMPACT
The fiscal impact associated with the New Police Station project is $20,194, plus a 10% contingency, for a total not-to-exceed amount of $22,213.40 and is included within the project budget, which was submitted and approved by the City Council. Legg, Inc.’s total contract for the project is $166,194 including contingencies is now $182,813.40.

Attachments:
Resolution
Contract Amendment

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT AMENDMENT WITH LEGG, INC. FOR ADDITIONAL SECURITY HARDWARE AND DOORS IN THE AMOUNT OF $20,194, PLUS A 10% CONTINGENCY FOR THE NEW POLICE STATION, CIP PROJECT NO. 337-3142.

WHEREAS, an oversight occurred during the design of the project which didn’t include the total amount of doors and hardware within the bid documents; and

WHEREAS, Legg, Inc.’s original bid did not include sufficient contingency to cover the costs associated with the additional doors and equipment that were omitted from the contract documents; and

WHEREAS, staff recommends amending Legg, Inc.’s contract to include the work by a contract amendment.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brentwood that the City Manager is authorized to execute a contract amendment with Legg, Inc. for additional security hardware and doors in the amount of $20,194, plus a 10% contingency for the New Police Station, CIP Project No. 337-3142 for a total contract amendment including contingency in the amount of $22,213.40.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting on the 10th day of May 2005 by the following vote:

AMENDMENT ONE
TO
AGREEMENT

This Amendment is entered into on May 10, 2005, by and between the City of Brentwood and Legg, Inc.

WHEREAS, on the 9th Day of November 2004, the City of Brentwood entered into a contract with Legg, Inc., A California Corporation to obtain Construction Services included within Bid Package #21, Group C, Detention Equipment for CIP Project No. 337-3142, New Police Station.

NOW, THEREFORE, IT IS AGREED as follows:

1. Article 5, of the original contract, entitled Contract Sum is amended to increase the contract amount to $166,194.
2. All other terms remain unchanged.

Legg, Inc.

By Dated:

City of Brentwood

By Dated:
Donna Landeros, City Manager

Attest:

By Dated:
Cynthia Garcia, Interim City Clerk
 

City Administration
City of Brentwood City Council
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