CITY COUNCIL AGENDA ITEM NO. 4
Meeting Date: May 10, 2005
Subject/Title: Approve a Resolution authorizing the purchase of a new
sanitary combination jetter/vacuum truck from Municipal Maintenance
Equipment and authorizing the City Manager to execute a purchase order for
this truck in an amount not to exceed $182,138.25.
Prepared by: David Stoops, Wastewater Operations Manager
Submitted by: Paul Zolfarelli, Director of Public Works
Approve a Resolution authorizing the purchase of a new sanitary combination
jetter/vacuum truck from Municipal Maintenance Equipment, Vac-Con model
V250/650-SPL and authorizing the City Manager to execute a purchase order
for this truck in an amount not to exceed $182,138.25
On June 10, 2003 by Resolution No. 2893, City Council adopted the Vehicle
Replacement Fund under the 2003/04 - 2004/05 Operating Budget.
On February 24, 2004 by Resolution No. 2004-40, City Council adopted
Purchasing Policy 10-7.
The City’s Vehicle Replacement Program earmarked the division’s 1995
mid-size combination jetter/vacuum truck on a ten (10) year life cycle. The
primary function of this truck is to service smaller collection system pipe
from 4 to 8 inches in size, which is generally found in residential areas
within the City. Additionally, it is utilized in emergency situations as a
back up for the division’s large combination jetter/vacuum truck.
Replacement of this mid-size combination jetter/vacuum truck is critical in
maintaining collection system reliability in preventing sewer back-ups and
Staff identified that while the current mid-size combination jetter/vacuum
truck previously met the needs of the division, it does not currently meet
the needs of the City, nor will it meet the future needs due to the new
Lateral Maintenance Program as approved by Resolution No. 2985 on September
23, 2003 (attached) and the expected growth of the City’s population.
The new truck specification was developed by a committee that consisted of
Public Works management, Fleet Maintenance and Wastewater staff. The
committee identified several key requirements, which included a truck that
could safely be operated by a single operator, a variable pressure pump,
vacuum adjustments for various types of collection system pipe and a vehicle
design that would maneuver adequately in residential areas. Secondly, the
committee researched several dealers over a period of six (6) months.
Research included discussions with dealer representatives, truck
demonstrations, trade shows and feedback from other communities.
The committee concluded that the specifications developed were not currently
being built by any of the manufactures; however, all vendors contacted were
very much interested in submitting a bid that could meet the requirements.
The initial truck specification used was based on a generic specification
obtained from the Public Fleet Supervisors Association. Modifications were
made by the committee to include the needs identified and reviewed by the
The City received two bids and one no response. After careful review of the
bids, noting that both bidders did meet truck specifications with exceptions
noted, consensus from the committee was that Vac-Con model V250/650-SPL as
built and supplied by Municipal Maintenance Equipment in Sacramento,
California, could meet the needs of the City at the lowest cost. The bids
are as follows:
Vendor Model Price (including tax)
TEREX Utilities West Aquatech Model B-6 $193,205.68
Municipal Maintenance Equipment Vac-Con V250/650-SPL $182,138.25
Ricker Machinery Company No Response No Response
The purchase is in compliance with the Purchasing Policy adopted on February
24, 2004, Resolution No. 2004-40.
The total amount, not to exceed, for the sanitary combination jetter/vacuum
truck is $182,138.25. The amount of $8,782 will be funded through
Wastewater’s 90230/Equipment account. The remainder of $173,356.25 will be
funded through the Wastewater Enterprise Vehicle Replacement Fund.
• Resolution No. 2985
APPROVE A RESOLUTION AUTHORIZING THE PURCHASE OF A NEW SANITARY COMBINATION
JETTER/VACUUM TRUCK FROM MUNICIPAL MAINTENANCE EQUIPMENT AND AUTHORIZING THE
CITY MANAGER TO EXECUTE A PURCHASE ORDER FOR THIS TRUCK IN AN AMOUNT NOT TO
WHEREAS, Wastewater’s current mid-size combination jetter/vacuum truck
previously met the needs of the division, it does not currently meet the
needs of the City, nor will it meet the future needs due to the new Lateral
Maintenance Program and the expected increase of the City’s population; and
WHEREAS, the new Lateral Maintenance Program was approved by Council by
Resolution No. 2985 on September 23, 2003; and
WHEREAS, replacement of Wastewater’s current jetter/vacuum truck is critical
to maintaining collection system reliability; and
WHEREAS, a replacement jetter/vacuum truck was budgeted in the 2004/05
budget, through the Wastewater Division Vehicle Replacement Program; and
WHEREAS, on June 10, 2003 by Resolution No. 2893, City Council adopted the
Vehicle Replacement Fund under the 2003/04 - 2004/05 Operating Budget; and
WHEREAS, staff is selecting the best truck for the City’s wastewater
collection system maintenance operation; and
WHEREAS, on February 24, 2004 by Resolution No. 2004-40, City Council
adopted Purchasing Policy 10-7; and
WHEREAS, the purchase of this jetter/vacuum truck is in compliance with the
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Brentwood
that the City will purchase one (1) mid-size combination jetter/vacuum truck
from Municipal Maintenance Equipment.
BE IT FURTHER FESOLVED that the City Manager or his/her designee is
authorized to execute a purchase order with Municipal Maintenance Equipment
in an amount not to exceed $182,138.25.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at
a regular meeting held on the 10th day of May, 2005 by the following vote: