City of Brentwood
Home PageContact Us!Back

City Administration

2010 Council Goals and Strategic Plan | City Council Members | Calendar of Events | Elections
eNotification | Sub-Committees| Pledge of Allegiance Sign Ups | Invocation Sign Up
Live Streaming Council Meeting | Streaming PC Help |
Streaming Mac Help |

Current Council Agenda and Past Meeting Information

CITY COUNCIL AGENDA ITEM NO. 3

Meeting Date: May 10, 2005

Subject/Title: Approve a Resolution for addendums to the joint-use facilities agreements between the City of Brentwood and Brentwood Union School District for Grant Street Elementary School and American Avenue Middle School, and an agreement for the joint-use of the teacher education facility at Edna Hill Middle School, and authorizing the City Manager to sign the agreements.

Prepared by: Craig D. Bronzan, Director of Parks and Recreation

Submitted by: Craig D. Bronzan, Director of Parks and Recreation

RECOMMENDATION
Approve a Resolution for addendums to the joint-use facilities agreements between the City of Brentwood and Brentwood Union School District for Grant Street Elementary School and American Avenue Middle School, and an agreement for the joint-use of the teacher education facility at Edna Hill Middle School, and authorizing the City Manager to sign the agreements.

PREVIOUS ACTION
June 22, 1993, City Council approved Resolution No. 93-136, approving the joint use agreement between the City of Brentwood and Brentwood Union School District related to the Bristow Middle School multi-use building.

July 22, 1997, City Council approved Resolution No. 97-164 approving the joint use agreement between the City of Brentwood and BUSD related to Edna Hill Gymnasium.

September 18, 2001, City Council approved a joint use agreement between the City and BUSD for the joint use and scheduling of City/BUSD facilities.

January 8, 2002, City Council approved a joint use agreement between the City and BUSD for Garin Elementary School Multi-purpose room facility.

May 25, 2004, City Council approved resolutions for joint use facilities between the City of Brentwood and Brentwood Union School District for Pioneer Elementary School, Grant Street Elementary School, and American Avenue Middle School.

BACKGROUND
The City of Brentwood and Brentwood Union School District have a longstanding working relationship in the development and use of joint use facilities. Many of these joint use facilities also qualify for matching money from the State of California due to the joint use relationship that exists. In working together, the City and BUSD have entered into a shared cost relationship for the funding of middle school gymnasiums, which the City then operates and reserves for City and community use after school hours.

The City and BUSD also worked together on the multi-purpose room at Garin Elementary School, a relationship that did not require direct City funding, but qualified BUSD for money from the State for construction of the facility.

On May 25, 2004, City Council approved a resolution for joint-use facilities with the Brentwood Union School District who has requesting matching money from the State of California. At this time, the State Department of Education has given tentative approval to three project requests. As a result of this tentative approval, the State is requesting addendums to the approved agreements for American Avenue Middle School and Grant Street Elementary School.

The City’s contribution for American Avenue Middle School (Adams Middle School) has been budgeted in the draft 2005/06 – 2009/10 CIP at $1,500,000 (a copy of the 2004/05-2008/09 CIP project sheet is attached). The City’s contribution for the Grant Street Elementary School is estimated at about $400,000 and per the letter from Doug Adams, BUSD Superintendent, is support for infrastructure and in-kind services and not a cash contribution.

One of the three projects that has received tentative approval from the State, which was not a part of the joint-use facilities considered on May 25, 2004, is the teacher education facility at Edna Hill School. The School district is moving forward with expansion to both the north and south sides of the Edna Hill Joint-use Gymnasium and can qualify for State money if it can also be used for teacher training. The School District has provided an agreement for this joint-use facility that will also credit the City’s contribution as support for infrastructure and in-kind services and not a cash contribution.

Staff normally would bring an agreement for City Council consideration after it has been approved by the other party. These agreements will be on the BUSD Board meeting agenda on May 11th as the deadline for approval by the State is May 16, 2005.

BUSD Superintendent J. Douglas Adams will be in attendance at the meeting in case City Council has any specific questions regarding the joint use facility resolution.

FISCAL IMPACT
Edna Hill Middle School and Grant Street Elementary School require in-kind contributions. The American Avenue Middle School joint use gymnasium is included as a funded project in the draft 2005/06– 2009/10 City of Brentwood CIP program.

Attachments
Resolution
Letter from J. Douglas Adams
Agreements/Addendums
BUSD Joint Use Community Gymnasium CIP sheet/map

RESOLUTION NO.

APPROVE A RESOLUTION FOR ADDENDUMS TO THE JOINT-USE FACILITIES AGREEMENTS BETWEEN THE CITY OF BRENTWOOD AND BRENTWOOD UNION SCHOOL DISTRICT FOR GRANT STREET ELEMENTARY SCHOOL AND AMERICAN AVENUE MIDDLE SCHOOL, AND AN AGREEMENT FOR THE JOINT-USE OF THE TEACHER EDUCATION FACILITY AT EDNA HILL MIDDLE SCHOOL, AND AUTHORIZING THE CITY MANAGER TO SIGN THE AGREEMENTS.

WHEREAS, the Brentwood Union School District Board has applied for grants from the State Allocation Board to fund joint use projects and construct facilities on kindergarten through grade 12 school sites in the Brentwood Union School District;

WHEREAS, the City of Brentwood has entered into Joint Use agreements with the Brentwood Union School District in accordance with California Education Code section 17077.40 et seq. regarding use of the facility described above;

WHEREAS, the City of Brentwood and Brentwood Union School District intend that Joint Use Agreements will specify the method of sharing capital and operating costs, relative responsibilities for the operation and staffing of the facility, and the manner in which the safety of the pupils and community will be ensured;

WHEREAS, the City of Brentwood and Brentwood Union School District intend that the Joint Use Agreements will specify the amount of the contribution to be made by Brentwood Union School District and the City of Brentwood toward the 50 percent local share of eligible project costs;

WHEREAS, the City of Brentwood and Brentwood Union School District intend that the facility will be used to the maximum extent possible for both school and community purposes;

WHEREAS, the facility qualifies for funding under paragraph (1) of subdivision (b) of Section 17077.40;

WHEREAS, Brentwood Union School District has received or anticipates receiving all approvals necessary for apportionment under California Education Code 17070.10 et seq.;

WHEREAS, addendums are necessary for the Joint-Use agreements between the City of Brentwood and Brentwood Union School District related to American Avenue Middle School and Grant Street Elementary School;

WHEREAS, an agreement is necessary between the City of Brentwood and Brentwood Union School District related to Edna Hill Middle School;

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Brentwood approves a resolution for addendums to the joint-use facilities agreements between the City of Brentwood and Brentwood Union School District for Grant Street Elementary School and American Avenue Middle School, and an agreement for the joint-use of the teacher education facility at Edna Hill Middle School, and authorizing the City Manager to sign the agreements.

PASSED AND ADOPTED this 10th day of May, 2005, by the following vote of the City Council:
_____________________________
Brian Swisher
Mayor

ATTEST:
__________________________________
Cynthia Garcia, Interim City Clerk
 

City Administration
City of Brentwood City Council
150 City Park Way
Brentwood, CA 94513
(925) 516-5440
Fax (925) 516-5441
E-mail allcouncil@brentwoodca.gov