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Current Council Agenda and Past Meeting Information

CITY COUNCIL AGENDA ITEM NO. 12

Meeting Date: April 26, 2005

Subject/Title: Approve a Resolution authorizing a request to the Metropolitan Transportation Commission for the allocation of Fiscal Year 2004/05 Transportation Development Act Article 3 Pedestrian/Bicycle project funding in the amount of $31,500 for a portion of the Minnesota Avenue Sidewalk Improvement Project, no CIP number assigned.

Prepared by: Finance: Karen Wahl, Grants Administrator

Submitted by: Engineering: Bailey Grewal, City Engineer

RECOMMENDATION
Approve a Resolution authorizing a request to the Metropolitan Transportation Commission (MTC) for the allocation of Fiscal Year 2004/2005 Transportation Development Act (TDA) Article 3 Pedestrian/Bicycle Funding in the amount of $31,500 for a portion of the Minnesota Avenue Sidewalk Improvement Project; no CIP number assigned.

PREVIOUS ACTION
On January 27, 2004, City Council approved a resolution authorizing the submittal of a grant proposal to the Metropolitan Transportation Commission (MTC) Fiscal Year 2004/2005 Transportation Development Act (TDA) Article 3 Pedestrian/Bicycle Program for partial funding of the Minnesota Avenue Sidewalk Improvement Project.

On April 27, 2004, City Council approved a resolution authorizing a request to MTC for the allocation of FY 2004/05 TDA Article 3 Pedestrian/Bicycle funding in the amount of $31,500 for the Minnesota Avenue Sidewalk Improvement Project, no CIP number assigned.

On November 9, 2004, City Council approved a resolution authorizing a request to MTC for approval of a revision to the scope of work of the Minnesota Avenue Sidewalk Improvement Project, no CIP number assigned, which was awarded FY 2004/05 Transportation Development Act (TDA) funds.

BACKGROUND
An application was submitted to MTC in January 2004 requesting $31,500 from the TDA Article 3 Pedestrian/Bicycle Program for upgrading the existing mid-block crosswalk and adding flashing beacons and funding was awarded in July, 2004.

The increase in traffic resulting from residential development which is now underway on Minnesota Avenue just north of the project location prompted staff to reevaluate the plan to improve the existing mid-block crosswalk in front of the Bristow Middle School. In doing so, the proposed improvements resulted in a change of scope from the original grant application. The change in scope does not diminish the intent of the original scope but instead will improve and enhance pedestrian and bicycle safety while addressing the needs of a growing city.

The revised project scope differs from the original grant application in that the original mid-block crosswalk location will be replaced by two new crosswalks at Sand Creek and Deer Creek near both limits of the Bristow Middle School property. Both new crosswalks are proposed to have in-pavement lighting and flashing beacons.

The Transportation Development Act, Public Utilities Code Section 99200 et seq., requires the Transportation Planning Agency to adopt rules and regulations delineating procedures for the submission of claims for funding for pedestrian and bicycle facilities. In order to comply with the law, staff submitted a revised application, resolution and CEQA document to MTC. The revised project was considered, recommended and included for funding with the proposed FY 2005/06 projects.

FISCAL IMPACT
The total funding recommended for this project is $31,500. There is no specified match requirement for this program, but in order to leverage available funds a local match is desirable. Roadway Facility Fee funds are designated for this project in the Capital Improvement Program Budget 2004/05 – 2008/09 and will be used for the remainder of the cost of the project.

Attachments:

Resolution
Attachment A
Attachment B
Filed Notice of Exemption
Site Map

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD REQUESTING ALLOCATION OF FUNDS FROM THE METROPOLITAN TRANSPORTATION COMMISSION FOR THE FISCAL YEAR 2004/2005 TRANSPORTATION DEVELOPMENT ACT, ARTICLE 3 PEDESTRIAN/BICYCLE PROJECT FUNDING.

WHEREAS, Article 3 of the Transportation Development Act (TDA), Public Utilities Code (PUC) Section 99200 et seq., authorizes the submission of claims to a regional transportation planning agency for the funding of projects exclusively for the benefit and/or use of pedestrians and bicyclists; and

WHEREAS, the Metropolitan Transportation Commission (MTC), as the regional transportation planning agency for the San Francisco Bay region, has adopted MTC Resolution No. 875, Revised, entitled “Transportation Development Act, Article 3, Pedestrian/Bicycle Projects,” which delineates procedures and criteria for submission of requests for the allocation of “TDA Article 3” funding; and

WHEREAS, MTC Resolution No. 875 revised, requires that requests for the allocation of TDA Article 3 funding be submitted as part of a single, countrywide coordinated claim from each County in the San Francisco Bay region; and

WHEREAS, City of Brentwood desires to submit a request to MTC for the allocation of TDA Article 3 funds to support the project described in Attachment B to this resolution, which is for the exclusive benefit and/or use of pedestrians and/or bicyclists.

NOW THEREFORE BE IT RESOLVED THAT:
1. The City of Brentwood declares it is eligible to request an allocation of TDA Article 3 funds pursuant to Section 99234 of the Public Utilities Code.

2. There is no pending or threatened litigation that might adversely affect the project described in Attachment B to this resolution, or that might impair the ability of the City of Brentwood to carry out the project.

3. The City of Brentwood attests to the accuracy of and approves the statements in Attachment A to this resolution.

4. A certified copy of this resolution and its attachments, and any accompanying supporting materials shall be forwarded to the congestion management agency, countywide transportation planning agency, or county association of governments, as the case may be, of Contra Costa County for submission to MTC as part of the countywide coordinated TDA Article 3 claim.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the day of April 27, 2004 by the following vote:

Resolution No.
Attachment A

Re: Request to the Metropolitan Transportation Commission for the Allocation of Fiscal Year 2004-05 Transportation Development Act. Article 3. Pedestrian/Bicycle Project Funding

Findings
Page 1 of 2

1. That the City of Brentwood is not legally impeded from submitting a request to the Metropolitan Transportation Commission for the allocation of Transportation Development Act (TDA) Article 3 funds, nor is the City of Brentwood legally impeded from undertaking the project described in “Attachment B” of this resolution.

2. That the City of Brentwood has committed adequate staffing resources to complete the project described in “Attachment B”.

3. A review of the project described in “Attachment B” has resulted in the consideration of all pertinent matters, including those related to environmental and right-of-way permits and clearances, attendant to the successful completion of the project.

4. Issues attendant to securing environmental and right-of-way permits and clearances for the projects described in “Attachment B” have been reviewed and will be concluded in a manner and on a schedule that will not jeopardize the deadline for the use of the TDA funds being requested.

5. That the project described in “Attachment B” complies with the requirements of the California Environmental Quality Act (CEQA, Public Resources Code Sections 21000 et seq.), and that the City of Brentwood is in possession of the document supporting such compliance and said documents have been made available for public review and stamped by the County Clerk or County Recorder of the county in which the claimant is located.

6. That as portrayed in the budgetary description of the project in “Attachment B”, the sources of funding other than TDA are assured and adequate for completion of the project.

7. That the project described in “Attachment B” is for capital construction and/or design engineering; and/or for the maintenance of a Class I Bikeway which is closed to motorized traffic; and/or for the purposes of restriping Class II bicycle lanes; and/or for the development or support of a bicycle safety education program; and/or for the development of a comprehensive bicycle and/or pedestrian facilities plan, and an allocation of the TDA Article 3 funding for such a plan has not been received by the City of Brentwood within the prior five fiscal years.

8. That the project described in “Attachment B” is a bicycle project and has been included in a detailed bicycle circulation element included in an adopted general plan, or included in an adopted comprehensive bikeway plan (such as outlined in Section 2377 of the California Bikeways Act, Streets and Highways Code section 2370 et seq.)

9. That any project described in “Attachment B” is a “Class I Bikeway,” meets the mandatory minimum safety design criteria published in Chapter 1000 of the California Highway Design Manual.

10. That the project described in “Attachment B” is ready to commence implementation during the fiscal year of the requested allocation.

11. That the City of Brentwood agrees to maintain, or provide for the maintenance of, the project and facilities described in “Attachment B”, for the benefit and use by the public.

Resolution No.
Attachment B

TDA Article 3 Project Application Form
Fiscal Year of this Claim: 2004/2005 Applicant: City of Brentwood
Contact person: Karen Wahl, Grant Administrator
Mailing Address: 150 City Park Way, Brentwood, CA 94513
E-Mail Address: kwahl@ci.brentwood.ca.us Telephone: (925) 516-5159
Secondary Contact (in event primary not available) Janet Hansen, Park Planner
E-Mail Address: jhansen@ci.brentwood.ca.us Telephone: (925) 516-5369
Short Title Description of Project: Minnesota Avenue Bicycle/Pedestrian Crossing
Amount of claim: $31,500
Functional Description of Project:
This project will restripe the bike lane on the east side of Minnesota Avenue, install a lighted crosswalk and flashing beacons at the existing marked mid-block crosswalk to Bristow Middle School and construct 1,300 linear feet of sidewalk, curb and gutter.

Phase I of the project will install the lighted crosswalk and flashing yellow beacons. Phase II of the project will provide a gap closure for pedestrians on the east side of Minnesota Avenue by constructing 1,300 linear feet of sidewalk, curb and gutter between the existing sidewalk at Randy Way to the north and Glenwillow Drive to the south.

Financial Plan:
List the project elements for which TDA funding is being requested (e.g., planning, environmental, engineering, right-of-way, construction, construction management and contingency). Use the table below to show the project budget. Include prior and proposed future funding of the project. If the project is a segment of a larger project, include prior and proposed funding sources for the other segments (make certain the use of the currently requested funding is made clear in the “Project Elements” section below, and include any other clarifying information on the next page).

Project Elements:
Construction: Flashing Beacons $13,000 (based on Caltrans estimate of $6,500 each) and Lighted Crosswalk $7,000, Traffic Control $3,500, and Labor $5,000
Construction Engineering: $3,000

Full Project Budget:
Funding Source All Prior FYs Application FY Next FY Following FYs Totals
TDA Article 3 $0 $31,500 $0 $0 $31,500
list all other sources:
1. Roadway Facility Fees $0 $40,000 $128,500 $0 $168,500
Totals $0 $71,500 $128,500 $0 $200,000

Project Eligibility: YES?/NO?
A. Has the project been approved by the claimant's governing body? (If "NO," on the next page provide the approximate date approval is anticipated). YES
B. Has this project previously received TDA Article 3 funding? If "YES," provide an explanation on the next page. NO
C. For "bikeways," does the project meet Caltrans minimum safety design criteria pursuant to Chapter 1000 of the California Highway Design Manual? (Available on the internet at: http://www.dot.ca.gov/hq/oppd/hdm/chapters/t1001.htm). N/A
D. Has the project been reviewed by a Bicycle Advisory Committee? (If "NO," provide an explanation on the next page). YES
E. Has the public availability of the environmental compliance documentation for the project (pursuant to CEQA) been evidenced by the dated stamping of the document by the county clerk or county recorder? (If “NO” provide and explanation on the next page; and note that MTC cannot allocate funds to a project which lacks environmental clearance). YES
F. Will the project be completed within the three fiscal year time period (including the fiscal year of funding) after which the allocation expires? Enter the anticipated completion date of project (month and year) May 2006 YES
G. Have provisions been made by the claimant to maintain the project or facility, or has the claimant arranged for such maintenance by another agency? (If an agency other than the Claimant is to maintain the facility provide its name:
) YES

TDA Article 3 Project Application Form
Explanatory Comments Page

Short Title Description of Project: Minnesota Avenue Bicycle/Pedestrian Crossing

Enter explanatory comments below, as required due to certain “YES” or “NO” answers to items “A” through “G” on the Project Application Form, or to provide information that will not fit on the application form, or to provide information that will clarify any potential confusion concerning the scope, cost or schedule of the project.

A. The project is included in the Roadway Improvements in the adopted 2004/05 – 2008/09 City of Brentwood Capital Improvement Program (CIP). The CIP description of this project indicates that it is necessary to provide security and improve safety for bicyclists and pedestrians.

C. The existing bike lane on the east side on Minnesota Avenue meets Caltrans minimum safety design criteria pursuant to Chapter 1000 of the California Highway Design Manual.

D. This is a project that has been initiated at the request of the City of Brentwood Bicycle Subcommittee. The project will provide safe crossing to Bristow Middle School with a lighted crosswalk and flashing beacons and will close the gap between the existing sidewalk at Randy Way and Glenwillow Drive. The project has also been suggested and is supported by the traffic enforcement division of the Brentwood Police Department.

E. The full project will construct sidewalk, curb and gutter along 1,300 linear feet of the east side of Minnesota Avenue, installation of a lighted crosswalk and flashing beacons, and restripe a Class II bike lane. Since the project will involve negligible or no expansion of use, a Categorical Exemption has been filed with the Contra Costa County Clerk indicating the project is categorically exempt as per Section 15301 (c), “Existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails and similar facilities”. A filed copy of the Notice of Exemption is attached to this application.

G. Funds for maintenance have been budgeted in the City of Brentwood Capital Improvement Program, 2004/05 – 2008/09. 

 

City Administration
City of Brentwood City Council
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Brentwood, CA 94513
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E-mail allcouncil@brentwoodca.gov