City of Brentwood
Home PageContact Us!Back

City Administration

2010 Council Goals and Strategic Plan | City Council Members | Calendar of Events | Elections
eNotification | Sub-Committees| Pledge of Allegiance Sign Ups | Invocation Sign Up
Live Streaming Council Meeting | Streaming PC Help |
Streaming Mac Help |

Current Council Agenda and Past Meeting Information

CITY COUNCIL AGENDA ITEM NO. 9

Meeting Date: April 26, 2005

Subject/Title: Adopt a Resolution approving the Contract Documents and authorizing the City Manager to execute an Agreement with Systems & Space, Inc., for Bid Package #23 – Law Enforcement Equipment for the New Police Station, CIP Project No. 337-3142.

Prepared by: Police: Lt. K. King
Engineering: M. Huber

Submitted by: Administration: K. Chew

RECOMMENDATION
Adopt a Resolution approving the contract documents and authorizing the City Manager to execute an agreement with Systems & Space, Inc., in the amount of $188,451, plus a 10% contingency for Bid Package #23 – Law Enforcement Equipment for the New Police Station, CIP Project No. 337-3142.

PREVIOUS ACTION
On July 8, 2003, City Council directed staff to begin due diligence for a possible site relocation to 9100 Brentwood Boulevard.

On September 9, 2003, City Council authorized the City Manager to transfer funds in an amount
not to exceed $160,351 from the current project to the New Police Station project in order to separate costs associated with the due diligence process.

On September 17, 2003, City Council authorized the City Manager to execute a purchase agreement for a note and deed of trust secured by property located at 9100 Brentwood Boulevard.

On September 23, 2003, City Council authorized staff to negotiate a contract with The Design Partnership for design services and to execute a construction management contract with RGM and Associates.

On February 10, 2004, City Council authorized staff to execute an agreement for design services for the New Police Station with Kaplan McLaughlin Diaz (KMD) in an amount not to exceed $673,363 and amend the 2003/04-2007/08 CIP Budget Sheet.

On July 13, 2004, City Council approved the contract documents and awarded the construction contract for the New Police Station (Group A - Seismic Retrofit) to Concord Iron Works, Inc., in an amount not to exceed $698,450 for CIP Project No. 337-3142 and further authorized the City Manager to execute change orders within a 10% contingency for a total authorized amount of $768,295.

On September 14, 2004, City Council approved the contract documents and awarded the construction contracts for the New Police Station (Group B), CIP Project No. 337-3142 and the New City Hall, CIP Project No. 337-3139, to the following contractors: Pro-Fit Fire Services, for Bid Package #4 – Fire Sprinklers in the amount of $112,600 plus a 10% contingency and Marina Mechanical for Bid Package #6 – Mechanical HVAC in the amount of $632,800, plus a 10% contingency.

On September 28, 2004, City Council approved the contract documents and awarded the construction contract for the New Police Station (Group B) Bid Package #5 - Plumbing, CIP Project No. 337-3142 to Martinez Sheet Metal, Inc., in the amount of $217,715, plus a 10% contingency.

On November 9, 2004, City Council approved the contract documents and awarded the construction contracts for the New Police Station (Group C), CIP Project No. 337-3142, with exception of Bid Packages #15 and #16 (which are to be re-bid), totaling $3,654,974.85.

On January 25, 2005, City Council authorized the City Manager to execute purchase orders with The Hon Company, in the amount of $77,160.02 and AllSteel, Inc. in the amount of $118,375.71 (c/o Corporate Interior Systems) for new furniture for the New Police Station.

BACKGROUND
As directed by the City Council on February 10, 2004, staff began the design work for the New Police Station project. This project has been bid as a multi-prime project.

The equipment included within this bid package is specialized as to the needs associated with police equipment, evidence storage and processing; including evidence drying cabinets, evidence refrigeration, duty lockers and equipment lockers. Staff prepared specifications and contract documents, with three companies purchasing bid packages to bid the project which opened on Wednesday, April 13, 2005. Staff received a bid from Systems & Space, Inc. in the amount of $188,451. Systems & Space, Inc. is a reputable firm with years of experience providing specialty lockers and police evidence equipment. Staff feels that based on discussions as to the manufacturing and installation of the lockers, the price obtained during bidding is acceptable.

Staff recommends awarding the contract to Systems & Space, Inc.

FISCAL IMPACT
The fiscal impact associated with the New Police Station (Group D), is $188,451, plus a 10% contingency, for a total not-to-exceed amount of $207,296.10 and is included within the project budget, which was submitted and approved by the City Council.

Attachments:
Agreement
Site Map

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD APPROVING THE CONTRACT DOCUMENTS AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH SYSTEMS & SPACE, INC., IN THE AMOUNT OF $188,451, PLUS A 10% CONTINGENCY FOR BID PACKAGE #23 LAW ENFORCEMENT EQUIPMENT FOR THE NEW POLICE STATION, CIP NO 337-3142.


WHEREAS, staff prepared plans and specifications for the specialized equipment and installation of said equipment; and

WHEREAS, three companies purchased bid packages to bid the project, which opened on Wednesday, April 13, 2005; and

WHEREAS, staff obtained a bid from an experienced firm, Systems & Space, Inc.; and

WHEREAS, staff recommends awarding the contract to Systems & Space, Inc., for the New Police Station (Group D) Bid Package #23 - Law Enforcement Equipment.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brentwood that the contract documents are approved and the City Manager is authorized to execute an agreement with Systems & Space, Inc. for the New Police Station (Group D) Bid Package #23 – Law Enforcement Equipment, CIP Project No. 337-3142, in an amount not to exceed $188,451, plus a 10% contingency for a total contract amount of $207,296.10.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting on the 26th day of April 2005 by the following vote: 

 

City Administration
City of Brentwood City Council
150 City Park Way
Brentwood, CA 94513
(925) 516-5440
Fax (925) 516-5441
E-mail allcouncil@brentwoodca.gov