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CITY COUNCIL AGENDA ITEM NO. 2

Meeting Date: April 26, 2005

Subject/Title: A Resolution authorizing the City Manager to execute a Change Order involving two previously approved purchase orders, not to exceed the previously approved amounts for Linhart Peterson Powers Association and Contra Costa County.

Prepared by: Randy Kidwell, Chief Building Official

Submitted by: Howard Sword, Community Development Director

RECOMMENDATION
Adopt a Resolution authorizing the City Manager to execute a Change Order, moving $80,000 of the previously approved $100,000 from Purchase Order 4155 (Contra Costa County Building Inspector Department) to Purchase Order 4197 (Linhart Peterson Powers Association).

PREVIOUS ACTION
On August 10, 2004, by Resolution 2004-198, City Council approved a list of vendors that staff felt may go over the $50,000 limit during the 2004/05 Fiscal Year.

On June 8, 2004, by Resolution 2004-132, City Council approved the Amended 2004/05 Operating Budget.

BACKGROUND
The Contra Costa County Building Inspector Department and Linhart Peterson Powers Association (LP2A), both provide Contract Inspectors as needed to the City of Brentwood. In August, 2004, City Council approved an additional $100,000 for the Contra Costa County Building Inspector Department and an additional $120,000 for LP2A. However, all Contract Inspector services since that time have been provided by LP2A. We are requesting that $80,000 be transferred from Purchase Order 4155 for the Contra Costa County Building Inspector Department to Purchase Order 4197 for LP2A, in order to satisfy current and future expenses for plan check and contract building inspector services. The total amount previously allocated for outside contracted inspection does not change.

FISCAL IMPACT
There is no fiscal impact for this requested action.

Attachments:
Resolution
PO Manifests

RESOLUTION

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING THE CITY MANAGER TO EXECUTE A CHANGE ORDER FOR CONTRACT BUILDING INSPECTION SERVICES.

WHEREAS, as part of the annual budget adoption, the City has included budgeted amounts for services; and

WHEREAS, certain vendors may go over budgeted limits during the course of the 2004/2005 fiscal year; and

WHEREAS, the purchasing policy states that purchases or services over $50,000 must be approved by City Council.

NOW, THEREFORE BE IT RESOLVED by the City of Brentwood as follows:

The City Council of the City of Brentwood authorizes the City Manager to execute A Purchase Order Change Order, transferring $80,000 of the previously approved balance of $100,000 from Purchase Order 4155 (Vendor: Contra Costa County Building Inspector Department) to Purchase Order 4197 (Vendor: Linhart Peterson Powers Association).

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 26PthP day of April, 2005, by the following vote:

AYES:
NOES:
ABSENT:
ABSTAIN:

APPROVED:

Brian Swisher, Mayor

ATTEST:

Cindy Garcia, CMC, City Clerk

 

City Administration
City of Brentwood City Council
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Brentwood, CA 94513
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E-mail allcouncil@brentwoodca.gov