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CITY COUNCIL AGENDA ITEM NO. 11

Meeting Date: April 12, 2005

Subject/Title: Approve a Resolution authorizing the City Manager to execute a Purchase Order for Contra Costa County General Services not to exceed the amount of $60,000.

Prepared by: Jim Gallegos, Streets Division Manager

Submitted by: Paul Zolfarelli, Director of Public Works


RECOMMENDATION
Approve a Resolution authorizing the City Manager to execute a Purchase Order for Contra Costa County General Services not to exceed the amount of $60,000.

PREVIOUS ACTION
On June 10, 2003 by Resolution No. 2893 City Council adopted the 2003/04 – 2004/05 Operating Budget.

On February 24, 2004 by Resolution No. 2004-40, City Council adopted Purchasing Policy 10-7.

BACKGROUND
Contra Costa County has a maintenance service agreement with the City of Brentwood for traffic signal maintenance. The current Traffic Signal Maintenance Service Agreement is being reviewed by the interim City Attorney.

A purchase order for $30,000 was originally created for Contra Costa County General Services for fiscal year 2004/05. Due to the addition of 10 new signals and emergency repairs, the County has been utilized more often this fiscal year. Subsequent modifications to traffic signals have also increased costs substantially. The amount of this purchase order should be increased to keep up with this service.

Staff is requesting that the purchase order be raised by an additional $30,000 to cover these invoices, including any emergency call outs.

FISCAL IMPACT
The total cost, not to exceed the amount of $60,000, has been budgeted through the Street Maintenance Division.

Attachment:
• Resolution

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING THE CITY MANAGER TO EXECUTE A PURCHASE ORDER FOR CONTRA COSTA COUNTY GENERAL SERVICES, NOT TO EXCEED THE AMOUNT OF $60,000.

WHEREAS, preventative maintenance, repairs, and modifications are needed at each traffic signalized intersection; and

WHEREAS, as part of the annual budget adoption, the City has included budgeted amounts for maintenance and/or service of public facilities and infrastructure; and

WHEREAS, on June 10, 2003 by Resolution No. 2893, City Council adopted the 2003/04 – 2004/05 Operating Budget, and

WHEREAS, the City has entered into an agreement with Contra Costa County General Services to maintain all City owned traffic signals, the County has provided this service since the first signals were introduced to the City as allowed by Purchasing Policy 10-7 Section 6.7.4; and

WHEREAS, on February 24, 2004, by Resolution No. 2004-40, City Council adopted Purchasing Policy 10-7; and

WHEREAS, the City has exceeded the original purchase order amount of $30,000 due to emergency repairs and maintenance of additional signal lights that have been installed within the city limits.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood hereby authorizes the City Manager to execute a purchase order for Contra Costa County General Services in an amount not to exceed $60,000.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 12th day of April, 2005 by the following vote: 

 

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