CITY COUNCIL AGENDA ITEM NO. 11
Meeting Date: April 12, 2005
Subject/Title: Approve a Resolution authorizing the City Manager to execute
a Purchase Order for Contra Costa County General Services not to exceed the
amount of $60,000.
Prepared by: Jim Gallegos, Streets Division Manager
Submitted by: Paul Zolfarelli, Director of Public Works
Approve a Resolution authorizing the City Manager to execute a Purchase
Order for Contra Costa County General Services not to exceed the amount of
On June 10, 2003 by Resolution No. 2893 City Council adopted the 2003/04 –
2004/05 Operating Budget.
On February 24, 2004 by Resolution No. 2004-40, City Council adopted
Purchasing Policy 10-7.
Contra Costa County has a maintenance service agreement with the City of
Brentwood for traffic signal maintenance. The current Traffic Signal
Maintenance Service Agreement is being reviewed by the interim City
A purchase order for $30,000 was originally created for Contra Costa County
General Services for fiscal year 2004/05. Due to the addition of 10 new
signals and emergency repairs, the County has been utilized more often this
fiscal year. Subsequent modifications to traffic signals have also increased
costs substantially. The amount of this purchase order should be increased
to keep up with this service.
Staff is requesting that the purchase order be raised by an additional
$30,000 to cover these invoices, including any emergency call outs.
The total cost, not to exceed the amount of $60,000, has been budgeted
through the Street Maintenance Division.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING THE
CITY MANAGER TO EXECUTE A PURCHASE ORDER FOR CONTRA COSTA COUNTY GENERAL
SERVICES, NOT TO EXCEED THE AMOUNT OF $60,000.
WHEREAS, preventative maintenance, repairs, and modifications are needed at
each traffic signalized intersection; and
WHEREAS, as part of the annual budget adoption, the City has included
budgeted amounts for maintenance and/or service of public facilities and
WHEREAS, on June 10, 2003 by Resolution No. 2893, City Council adopted the
2003/04 – 2004/05 Operating Budget, and
WHEREAS, the City has entered into an agreement with Contra Costa County
General Services to maintain all City owned traffic signals, the County has
provided this service since the first signals were introduced to the City as
allowed by Purchasing Policy 10-7 Section 6.7.4; and
WHEREAS, on February 24, 2004, by Resolution No. 2004-40, City Council
adopted Purchasing Policy 10-7; and
WHEREAS, the City has exceeded the original purchase order amount of $30,000
due to emergency repairs and maintenance of additional signal lights that
have been installed within the city limits.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood
hereby authorizes the City Manager to execute a purchase order for Contra
Costa County General Services in an amount not to exceed $60,000.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at
a regular meeting held on the 12th day of April, 2005 by the following vote: