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 CITY COUNCIL AGENDA ITEM NO. 10

Meeting Date: April 12, 2005

Subject/Title: Adopt a Resolution authorizing the City Manager to execute a Traffic Signal Maintenance Service Agreement with Contra Costa County to maintain the City of Brentwood’s traffic signals.

Prepared by: Engineering: R. Craig

Submitted by: Engineering: B. Grewal

RECOMMENDATION
Adopt a Resolution authorizing the City Manager to execute a Traffic Signal Maintenance Service Agreement with Contra Costa County to maintain the City of Brentwood’s traffic signals.

PREVIOUS ACTION
On February 28, 1995, by Resolution No. 95-24, City Council approved the traffic signal maintenance service agreement.

BACKGROUND
The City of Brentwood does not have the maintenance equipment and the appropriate maintenance staff to properly maintain the traffic signals in the City. County staff has been providing maintenance services to the City of Brentwood and is very well equipped and qualified to do so. The County’s maintenance facilities are located in the City of Martinez, which facilitates an appropriate response time as dictated by Exhibit A of the proposed agreement.

The number of traffic signals in the City has increased from three (3) signals in 1995 to forty (40) in 2005. The City felt that the previous agreement needed to be updated to reflect the changes in the billing rates, response times and responsibilities.

The previous Traffic Signal Maintenance Service Agreement expired in 2004. The City is responsible for providing a safe operable traffic system; therefore, the City continued to utilize the County to maintain the traffic signals on a time and materials basis, while both sides negotiated the new agreement. The proposed agreement is for one year, with an option to renew the following year. The attached agreement has been reviewed by the Interim City Attorney for its legal impacts.

FISCAL IMPACT
Traffic signal maintenance will be a continuing City responsibility. The fund for signal maintenance has been included in the Public Works operating maintenance budget for the City. The funding source for this account is from the City’s general fund.

Public Works Department approves the invoices from Contra Costa County through a purchase order. The purchase order for fiscal year 2004/2005 was approved for $30,000. Public Works will be requesting an additional $30,000 to cover the upcoming invoices up to the end of this fiscal year. This increase is due to the addition of the new traffic signals in the City.

Attachments:
Resolution
Agreement with Exhibits A and B
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING THE CITY MANAGER TO EXECUTE A TRAFFIC SIGNAL MAINTENANCE SERVICE AGREEMENT WITH CONTRA COSTA COUNTY TO MAINTAIN THE CITY OF BRENTWOOD’S TRAFFIC SIGNALS.


WHEREAS, on February 28, 1995, by Resolution No. 95-24, City Council approved the traffic signal maintenance service agreement; and

WHEREAS, the City of Brentwood does not have the maintenance equipment and qualified maintenance staff to properly maintain the modern traffic signal equipment being installed in the City; and

WHEREAS, the County staff, providing maintenance services, is well qualified; and

NOW, THEREFORE BE IT RESOLVED that the City Manager be authorized to execute a traffic signal maintenance service agreement with Contra Costa County to maintain the City of Brentwood’s traffic signals.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 12th day of April 2005 by the following vote:

 

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