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CITY COUNCIL AGENDA ITEM NO. 2

Meeting Date: February 22, 2005

Subject/Title: Adopt a Resolution Approving the Contract Documents and Award the Construction Contract for the Sand Creek Road East B Widening / Landscaping, CIP Project No. 336-3148 and Amend the CIP Budget Sheet.

Prepared by: Engineering: F. Lideros

Submitted by: Engineering: B. Grewal

RECOMMENDATION
Adopt a Resolution approving the contract documents and award the construction contract for the Sand Creek Road East B Widening / Landscaping, CIP Project No. 336-3148, to American Civil Constructors, and authorize the City Manager to execute the agreement and necessary documents in the amount of $685,623.82, plus a 10% contingency and amend the CIP Budget Sheet to reflect increased industry construction costs.

PREVIOUS ACTION
On May 25, 2004, by Resolution No. 2004-113, City Council approved the 2004/05 - 2008/09 Capital Improvement Program (CIP), which included the Sand Creek Road East B Widening / Landscaping, CIP Project No. 336-3148.

BACKGROUND
The existing Sand Creek Road between Minnesota Avenue and the Union Pacific Railroad tracks is one lane in each direction with no curb and gutter, no sidewalk on the south side and no landscaping on either side of the road. This project will add a second travel lane in each direction, curb and gutter, sidewalk, bike lanes and landscaping on Sand Creek Road between Minnesota Avenue and the Union Pacific Railroad tracks.

The City of Brentwood advertised the project for construction beginning Sunday, January 16, 2005 and bids were opened on Monday, February 14, 2005. A total of seven (7) bids were received, the bids were reviewed and the lowest responsive, responsible bid was received from American Civil Constructors.

The seven (7) bids were:

1. American Civil Constructions $ 685,623.82
2. Bay Cities Paving & Grading $ 714,060.95
3. Grade Tech, Inc. $ 748,088.25
4. O’Grady Paving, Inc. $ 785,229.00
5. O.C. Jones & Sons $ 792,379.00
6. Top Grade $ 899,022.00
7. Blossom Valley Construction $1,026,310.00

Staff recommends the award of the construction contract for Sand Creek Road East B Widening / Landscaping, CIP Project No. 336-3148 to American Civil Constructors, for the amount of $685,623.82, plus a 10% contingency for a total contract amount of $754,186.23.

Since the low bid was higher than the construction budget, the CIP Budget Sheet must be amended to reflect this approximate 15% increase. Unfortunately, the construction industry has recently seen increases from 5% to 25% due to higher material costs for steel, cement, concrete, asphalt, copper, etc., causing a higher low bid amount than expected (exceeds engineer’s estimate by approximately 15%). Therefore, after review of the low bid, it appears that the unit price items are at a reasonable cost, considering the recent trend in higher costs for materials.

FISCAL IMPACT
This project is included in the adopted 2004/05 – 2008/09 Capital Improvement Program and the construction budget contains $660,000 in funds for the construction of the Sand Creek Road East B Widening / Landscaping, CIP Project No. 336-3148, and the low bid amount of $685,623.82, is higher than the amount in the construction budget. Therefore, the project budget for the construction and project administration must be amended a total of $104,687. The amended budget listed below includes the low amount from American Civil Constructors plus a 10% contingency, construction inspection and testing costs and the cost of a PG & E service connection.

Original Budget Amended Budget Difference
Legal $ 11,000 $ 11,000 $ 0
Planning & Design $ 62,000 $ 62,000 $ 0
Construction $ 660,000 $ 754,187 $ 94,187
Project Administration $ 58,000 $ 68,500 $ 10,500
Land/ROW/Acquisitions $ 0 $ 0 $ 0
Total Project Budget $ 791,000 $ 895,687 $ 104,687

This project is funded by Roadway Fees and staff has confirmed with the Finance Department that there are sufficient funds to cover the proposed amended budget.

Attachment:
Resolution
Agreement
Site Map
Amended CIP Budget Sheet

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD TO APPROVE THE CONTRACT DOCUMENTS AND AWARD THE CONSTRUCTION CONTRACT FOR THE SAND CREEK ROAD EAST B WIDENING / LANDSCAPING, CIP PROJECT NO. 336-3148, TO AMERICAN CIVIL CONTRACTORS AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT AND NECESSARY DOCUMENTS IN THE AMOUNT OF $685,623.82, PLUS A 10% CONTINGENCY AND AMEND THE CIP PROJECT BUDGET SHEET.


WHEREAS, on May 25, 2004, by Resolution No. 2004-113, City Council approved the 2004/05 - 2008/09 Capital Improvement Program (CIP), which included the Sand Creek Road East B Widening / Landscaping, CIP Project No. 336-3148; and

WHEREAS, the existing Sand Creek Road between Minnesota Avenue and the Union Pacific Railroad tracks is one lane in each direction with no curb and gutter, no sidewalk on the south side and no landscaping on either side of the road.

WHEREAS, this project will add a second travel lane in each direction, curb and gutter, sidewalk, bike lanes and landscaping on Sand Creek Road between Minnesota Avenue and the Union Pacific Railroad tracks; and

WHEREAS, the project was advertised for construction beginning Sunday, January 16, 2005 and bids were opened on Monday February 14, 2005; and

WHEREAS, a total of seven (7) bids were received, the bids were reviewed and the lowest responsive, responsible bid was received from American Civil Constructors.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brentwood, that the contract documents are approved and the award of the construction contract for the Sand Creek Road East B Widening / Landscaping, CIP Project No. 336-3148, is awarded to American Civil Constructors for the amount of $685,623.82 plus a 10% contingency, for a total authorized contract amount of $ $754,186.23.

BE IT FURTHER RESOLVED that the budget sheet for the Sand Creek Road East B Widening / Landscaping, CIP Project No. 336-3148 hereby be amended.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 22nd day of February 2005 by the following vote:

AGREEMENT

SAND CREEK ROAD EAST B WIDENING / LANDSCAPING
CIP PROJECT NO. 336-3148

THIS AGREEMENT FOR CONSTRUCTION is made and entered into this 22nd day of February 2005, by and between the City of Brentwood (herein called City) and American Civil Constructors, a California corporation, a partnership or an individual (circle one) located at 3701 Mallard Drive, Benicia, CA 94510, (707) 746-8028 , herein called Contractor.

The City and the Contractor agree as follows:

(1) CONTRACT SUM: The City agrees to pay, and the Contractor agrees to accept, in full payment for constructing the Project in strict accordance with the Contract Documents and performing all other requirements of the Contract Documents, the sum of Six Hundred Eighty Five Thousand Six Hundred Twenty Three Dollars and Eighty Two Cents ($685,623.82) to be paid in accordance with the Contract Documents.

(2) COMPLIANCE WITH LAW: The City is a public agency. All provisions of law applicable to public contracts are a part of this contract to the same extent as though set forth herein and will be complied with by the Contractor.

(3) CONTRACT DOCUMENTS: The following Contract Documents relating to this Agreement are hereby made a part of and incorporated by reference into this Agreement: The Notice Inviting Bids, Invitation to Bid, Information for Bidders, Contract Proposal, Faithful Performance Bond, Labor and Materials Payment Bond, Contractor’s Certificate Regarding Worker’s Compensation, Certificate of Insurance and Endorsement (Worker’s Compensation), Certificate of Insurance and Endorsement (General Liability), General Conditions, Special Provisions, Plans and Specifications, CalTrans Standard Plans and Specifications, City of Brentwood Standard Plans and Specifications, Plans, and supplemental agreements, certifications, and endorsements applicable to this work, with all modifications incorporated in said documents prior to receipt of the Contract Proposals. Any work called for in one Contract Document not mentioned in another is to be performed and executed the same as if mentioned in all Contract Documents.

Contractors are required by law to be licensed and regulated by the Contractor’s State License Board which has jurisdiction to investigate complaints against contractors if a complaint is filed within three years of the date of the alleged violation. Any questions concerning a contractor may be referred to the Registrar, Contractors’ State License Board, P.O. Box 26000, Sacramento, California 95826.

This Agreement is executed by the City upon approval by the City Council at their regular scheduled meeting of February 22, 2005, and the Contractor has caused this Agreement to be duly executed.

CITY OF BRENTWOOD AMERICAN CIVIL CONSTRUCTORS

By: By: ________________
Donna Landeros, City Manager (Authorized Representative of Contractor)

Dated: _________________________, 2005 Printed Name: ________________

ATTEST: Title: ________________
(Attach Acknowledgment for Authorized
Representative of Contractor)
___________________________________
Karen Diaz, CMC
City Clerk Dated :________________________, 2005

APPROVED AS TO FORM:


___________________________________
Dennis Beougher, City Attorney

(Attach Acknowledgment for Authorized Representatives of Contractor) 

 

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