CITY COUNCIL AGENDA ITEM
Meeting Date: January 25, 2005
Subject/Title: Approve a Resolution authorizing staff to move forward with
the schematic design effort for the Solid Waste Transfer Station Project,
CIP Project No. 542-5402 and authorizing the City Manager to execute a
contract with Carlton Engineering, Inc. not to exceed $61,457.
Prepared by: Jon Carlson, Solid Waste Manager
Marna Huber, Project Services Manager
Submitted by: Paul Zolfarelli, Director of Public Works
Approve a Resolution authorizing staff to move forward with the schematic
design effort for the Solid Waste Transfer Station Improvements, Phase III,
Project, CIP Project No. 542-5402, and authorize the City Manager to execute
a contract with Carlton Engineering, Inc. in the amount not to exceed
$55,870 including a 10% contingency for a total amount of $61,457.
On June 10, 2003, the City Council approved resolution number 2893 adopting
the 2003/04-2004/05 operating budget for the City of Brentwood.
On March 9, 2004, by resolution 2004-049, City Council approved the Solid
Waste rate study, along with a new Master Fee Schedule.
On May 25, 2004, by resolution 2004-113 City Council approved the 2004/2009
CIP Program that includes this project as part of the program.
In a continuing effort to improve the operational efficiency of the City’s
solid waste transfer station and to improve our ability to allow for limited
public access, staff has been working to make significant changes to the
site. Most notably, the operation will move under roof, an aboveground
loading process will be constructed and we will expand the footprint of the
dump pad to accommodate the expected growth to build out for the City.
In 1998, when the original facility was built, solid waste volumes averaged
40 tons per day. Currently, we average 125 tons per day. Volumes of material
are expected to double in the next 10-15 years. This new facility will allow
us to safely and efficiently process the growing volume of material.
In 2002, RW Beck, a solid waste consulting firm, conducted a Master Plan on
our entire solid waste operation. Their findings confirmed the need for an
expansion of our facility. They provided preliminary conceptual drawings and
preliminary cost estimates. Their initial estimate to construct a new
facility was $4.8 million, based on construction costs at that time. We then
used that figure to create a 5-year rate study, one that was approved by
Council in March 2004.
Over the past year, Staff has been conducting the necessary environmental
review work (Initial Study/Mitigated Negative Declaration) while
interviewing prospective designers and architects for the project. Staff
selected Concept Design this past fall to begin the detailed conceptual work
and that phase of the project is near completion. Staff is now planning to
enter into a contract with Carlton Engineering to begin the schematic design
phase of the project.
The funding for this project, $61,457, derives from the Solid Waste
Enterprise Fund and is included within the CIP Project 2004/05 - 2008/09
• CIP Budget Sheet
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING STAFF
TO MOVE FORWARD WITH THE SCHEMATIC DESIGN EFFORT FOR THE SOLID WASTE
TRANSFER STATION IMPROVEMENTS PHASE III, CIP PROJECT NO. 542-5402, AND
AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT WITH CARLTON ENGINEERING,
INC. IN THE AMOUNT OF $55,870 INCLUDING A 10% DESIGN CONTINGENCY FOR A TOTAL
AMOUNT OF $61,457.
WHEREAS, on March 9, 2004, the City Council approved the Solid Waste rate
study, along with a new Master Fee Schedule; and
WHEREAS, on May 25, 2004, the City Council approved the 2004/2009 CIP
Program which includes this project as part of the program; and
WHEREAS, the City’s Solid Waste Division must expand their solid waste
transfer station’s ability to safely and efficiently process the expected
increased volumes of material due to the City’s growth; and
WHEREAS, the City has begun the design phase of the project and will enter
into the schematic phase of the project.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brentwood,
that staff be authorized to move forward with the schematic design phase and
authorize the City Manager to execute a professional services agreement with
BE IT FURTHER RESOLVED by the City Council of the City of Brentwood, that
the City Manager is authorized to execute a contract with Carlton
Engineering, Inc. to begin the schematic design effort for the Solid Waste
Transfer Station, Phase III not to exceed $55,870 and authorize a 10% design
contingency for a total amount of $61,457.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at
a regular meeting on the 25th day of January 2005 by the following vote: