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CITY COUNCIL AGENDA ITEM NO. 6

Meeting Date: January 25, 2005

Subject/Title: Approve a Resolution authorizing the purchase of a new Solid Waste automated collection truck from Golden Gate Truck Center and authorizing the City Manager to execute a purchase agreement not to exceed $219,768.40.

Prepared by: Jon Carlson, Solid Waste Manager

Submitted by: Paul Zolfarelli, Director of Public Works

RECOMMENDATION
Approve a Resolution authorizing the purchase of a new Solid Waste automated collection truck from Golden Gate Truck Center and authorizing the City Manager to execute a purchase agreement not to exceed $219,768.40.

PREVIOUS ACTION
On June 10, 2003 by Resolution No. 2893, City Council adopted the Vehicle Replacement Fund under the 2003/04 - 2004/05 Operating Budget.

On February 24, 2004 by Resolution No. 2004-40, City Council adopted Purchasing Policy 10-7.

BACKGROUND
The City’s Vehicle Replacement Program earmarks our solid waste collection trucks to be replaced on an eight year cycle. The Solid Waste Division has been able to extend the life on some units to up to ten years.

The current truck being replaced was planned for replacement in Fiscal Year 2004/05. The Solid Waste Division was able to extend it one year to Fiscal Year 2005/06. Staff wishes to order the truck now because experience has demonstrated it can take 8-9 months to receive the unit.

The majority of our current fleet of automated collection trucks had previously been a Heil-made body on a Volvo chassis. These units have served us well, but there have been some drawbacks and room for improved efficiencies. Two years ago, staff researched automated trucks for nine months by talking with various dealers, test driving various demo trucks on routes, attending trade shows to see the competition and gathering feedback from other communities and other operations.

Staff concluded, with consensus from the Solid Waste Division, the Fleet Maintenance Division and the Fleet Purchasing Committee, that the Labrie split-body (60/40 split) mounted on a Freightliner chassis would give us a significant opportunity to improve operational efficiency. This is the greatest efficiency improvement since we converted to automated trucks back in 1994. The primary efficiency improvement comes from having the split-body, which allows us to drive by a customer’s home just once, instead of two times, as we do currently. Lower maintenance costs drive our decision making as well. We have already seen a decrease in vehicle down time in just the first year of operation on our first Labrie. The Labrie design lends itself to fewer repairs and overhauls, which significantly reduces our maintenance costs.

Solid Waste piloted one unit to determine its overall effectiveness. The Labrie demonstrated that it was meeting and exceeding our expectations. We ordered two more units, which we took receipt of in late 2004.

With the proposed unit in place, the division will then have four of the newer style units and three of the older units. Staff will continue moving towards adding and replacing these automated units exclusively until we are fully converted, a process that will be completed by year 2011.

Thus, staff will continue sole sourcing these units, as allowed by Purchasing Policy 10-7 Section 6.7.4, for fleet compatibility as well as for the following reasons:

• The Freightliner chassis was the only chassis in the industry with right-hand drive and sufficient cab room making that an easy decision.

• Labrie & Heil are the only two body companies that produce a split-body design that are field tested and proven. The Heil version failed to provide us the same operational improvement to justify the additional cost of the split body, plus we would still have the same high maintenance costs associated with its paddle and arm design.


The price for steel, the primary component in these units, has risen dramatically in the past two years. These increases are reflected in the form of a steel surcharge of approximately $12,500 or over 6% from the previous price paid on our 2003 and 2004 models.

FISCAL IMPACT
Expenditure of $219,768.40 will come from our approved Vehicle Replacement Program for the Solid Waste Enterprise as a replacement for an existing automated truck.

Attachment:
• Resolution

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING THE CITY MANAGER TO EXECUTE A PURCHASE AGREEMENT FOR A NEW SOLID WASTE AUTOMATED COLLECTION TRUCK FROM GOLDEN GATE TRUCK CENTER NOT TO EXCEED $219,768.40.

WHEREAS, on June 10, 2003 by Resolution No. 2893, City Council adopted the Vehicle Replacement Fund under the 2003/04 – 2004/05 Operating Budget for the City of Brentwood; and

WHEREAS, on February 24, 2004, by Resolution No. 2004-36, City Council adopted Purchasing Policy 10-7; and

WHEREAS, in the 2004/05 budget a replacement truck was budgeted in the Solid Waste Division’s Vehicle Replacement Fund in order to maintain the quality of Solid Waste’s fleet; and

WHEREAS, staff has moved the purchase from Fiscal Year 2004/05 to 2005/06 in the Vehicle Replacement Program; and

WHEREAS, staff is sole-sourcing this chassis and body due to the lack of competition for this specialized split-body truck meeting our specifications; and

WHEREAS, staff is selecting the best truck for the City’s collection operation, one that will offer significant improvement in the operation’s efficiency.

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Brentwood that the City will purchase one solid waste automated truck from Golden Gate Truck Center.

BE IT FURTHER RESOLVED that the City Manager or his/her designee is authorized to execute a purchase order with Golden Gate Truck Center at a cost not to exceed $219,768.40.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 25th day of January 2005 by the following vote:

 

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