CITY COUNCIL AGENDA ITEM
Meeting Date: December 14, 2004
Subject/Title: Approve a Resolution authorizing the City Manager to enter
into an agreement with Club One at Brentwood to affect additional wellness
benefits for City employees at their own expense
Submitted by: John Stevenson, City Manager
Approved by: John Stevenson, City Manager
Approve a Resolution authorizing the City Manager to enter into an agreement
with Club One at Brentwood to affect additional wellness benefits for City
employees at their own expense and authorize City Manager to execute a one
year extension if all other provisions remain the same.
Club One and the City entered into an Agreement on January 13, 2004. The
period of the Agreement was January 1, 2004 through December 31, 2004.
The City of Brentwood received an unsolicited offer to provide corporate
membership privileges to all City employees including a waiver of the Single
and Add On enrollment fees. This wellness benefit extends to all City
employees that work at least 20 hours per week. The initial agreement period
will begin January 1, 2005 and terminate, unless extended in writing prior
to its termination, on December 31, 2005.
There is no fiscal impact to the City as the result of entering into this
agreement as employees that elect to participate will pay applicable
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD APPROVING AN
AGREEMENT WITH CLUB ONE AT BRENTWOOD TO PROVIDE WELLNESS BENEFITS FOR CITY
EMPLOYEES AT THE EMPLOYEES’ EXPENSE
WHEREAS, the City of Brentwood received an unsolicited offer to provide
corporate membership privileges to all City employees; and
WHEREAS, Club One at Brentwood desires to provide positive and long lasting
partnership with companies in the area seeking long term health and wellness
benefits for its employees; and
WHEREAS, the City desires to provide its employees health and wellness
benefits at no cost to the City; and
NOW, THEREFORE BE IT RESOLVED the City Council finds that the Club One at
Brentwood offer is appropriate and fulfills an objective to providing its
employees a health and wellness benefit without cost to the City.
City Council further approves the Agreement for Health Club Membership
between City and Club One at Brentwood as attached to Staff Report prepared
in conjunction with this resolution and hereby authorizes the City Manager
to execute the subject agreement. City Manager may execute a one-year
extension of this agreement if all other provisions of the agreement remain
PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at
a regular meeting held on the 14th day of December, 2004 by the following
AGREEMENT FOR HEALTH CLUB MEMBERSHIP
CLUB ONE AT BRENTWOOD.
THIS AGREEMENT made and entered into this ___ day of _________ 2004, by and
between the CITY OF BRENTWOOD municipal corporation existing under the laws
of the State of California, hereinafter referred to as “CITY”, and CLUB ONE
AT BRENTWOOD., a California corporation, hereinafter referred to as "CLUB
A. CLUB ONE has offered, unsolicited, to provide corporate membership
privileges to all CITY employees as an objective of CLUB ONE is to create
positive and long lasting partnerships with companies the Central Valley
seeking long-term health and wellness benefits for its employees; and.
B. CITY believes that there is a benefit to CITY employees to have access to
health and wellness facilities within the CITY and encourages the CITY
employees to seek and use such health and wellness benefits; and.
C. This Agreement is intended to set forth the responsibilities of each of
NOW, THEREFORE, IT IS AGREED as follows:
SECTION 1 – SCOPE OF SERVICES
CLUB ONE shall offer monthly fitness/health club membership to CITY full
time employees (a full time city employee shall be defined as any person on
the City’s payroll with at least 20 hours per week) at a discount of $2.00
off the monthly rate for a single membership. Eligible add on members (with
at least one family member being a full time CITY employee) at a discount of
$2.00 off the monthly rate for eligible add on members. Contact CLUB ONE for
the current monthly rates.
CLUB ONE shall also waive the enrollment fee (normally $200.00) for the
above stated employees and the enrollment fee (normally $100.00) for family
members if applicable. There shall be at least two open enrollment dates
each year, to be agreed upon by CLUB ONE and the CITY.
At no time during the term of this Agreement shall a CITY employee pay a
CLUB ONE Enrollment fee. Additional open enrollment times can be requested
by the City by writing a request to CLUB ONE with at least 30 days prior to
an additional enrollment period and subject to CLUB ONE approval.
CLUB ONE shall be responsible for any promotional (posters, flyers, sports
bottles, T-shirts, mugs) material or items.
SECTION 2 – TERM
The services to be performed under this Agreement shall commence on January
1, 2005 and terminate, unless extended in writing prior to its termination,
on December 31, 2005, except City Manager may execute a one-year extension
of this Agreement if all other provisions of this Agreement remain the same.
SECTION 3—CITY OBLIGATIONS
CITY shall permit CLUB ONE to provide promotional advertisement space on the
city employee bulletin boards, subject to City Manager or his agents
approval. CITY will permit CLUB ONE to submit a brochure into the City’s
payroll envelope two times each year. The subject brochure shall be subject
to City Manager for approval of content and to ensure that it properly fits
into the City’s standard payroll envelope. CITY shall also provide a notice
to all its full time employees of this new health club/wellness benefit
available to them at the prices stated above for the term of this Agreement.
SECTION 4 – TERMINATION
Without limitation to such rights or remedies, either party to this
agreement shall have the right to terminate this agreement for any reason
upon provided at least thirty (30) days prior written notice to the other
party, as to the address provided in Section 5 of this Agreement.
SECTION 5 - NOTICES
All notices hereunder shall be given in writing and mailed, postage prepaid,
addressed as follows:
To City: City of Brentwood
c/o John Stevenson, City Manager
150 City Park Way
Brentwood, CA 94513
To CLUB ONE: Club One at Brentwood
Attn: David Arnone
120 Guthrie Lane
Brentwood, CA 94513
(925) 755 - 9111
SECTION 6 – AGREEMENT CONTAINS ALL
This Agreement represents the entire and integrated agreement between City
and CLUB ONE and supersedes all prior negotiations, representations, and
agreements, either written or oral, except as noted in this Agreement.
This document may be amended only by written instrument, signed by both City
and CLUB ONE.
IN WITNESS WHEREOF, City and CLUB ONE have executed this agreement the day
and year first above written.
CLUB ONE AT BRENTWOOD
CITY OF BRENTWOOD
John Stevenson, City Manager
Karen Diaz, CMC, City Clerk
Approved As to Form:
Dennis Beougher, City Attorney