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Current Council Agenda and Past Meeting Information

 

CITY COUNCIL AGENDA ITEM NO. 21

Meeting Date: December 14, 2004

Subject/Title: Approve a Resolution approving Contract Term Amendments for Design and Professional Service Agreements.

Prepared by: Engineering: M. Huber, Project Services Manager

Submitted by: Engineering: B. Grewal, City Engineer

RECOMMENDATION
Approve a Resolution authorizing the City Manager to execute Contract Term Amendments for time extensions for Professional Design/Service Agreements (Exhibit “A” attached) as needed for various project completions.

PREVIOUS ACTION
City Council authorized staff to execute several Design Contracts for various construction projects as shown in Exhibit “A”.

BACKGROUND
As a streamlining process, staff reviews various professional service agreements at the end of every year and brings them forward to the City Council for appropriate time extensions. As you may know, several Capital Improvement Projects are in various stages of design and construction. Many of the projects are in the final stage of completion with minor punchlist items to be finished and as-built drawings to be submitted. Staff has prepared a status of projects (Exhibit “A” attached) that identify the phase of each of the projects which require a Contract Amendment to allow for design and or construction completion. The dates included in Exhibit “A” reflect staffs’ estimation of contract completion. Typically, a design professional may start a project during the preliminary design phase and continue through final design and construction phases of the project, until the final as-built stage of the project. Staff continues to move forward with the projects. The "project process" in California, in dealing with any environmental issues or outer agency issues, increased design and construction time by elevating this work to labor-intensive procedures. These procedures increase the timeframe in which we can expect to complete a design or construction on any given project.

FISCAL IMPACT
None at this time.

Attachments:
Resolution
Exhibit “A”
Contract Amendments

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT TERM AMENDMENTS FOR TIME EXTENSIONS OF PROFESSIONAL DESIGN AND SERVICE AGREEMENTS (EXHIBIT “A” ATTACHED), AS NEEDED FOR VARIOUS PROJECT COMPLETIONS.

WHEREAS, City Council authorized staff to execute design contracts and work toward completion of several public works and master plan projects; and

WHEREAS, the term limits require modification in order to continue with the necessary work.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brentwood, that the City Manager be authorized to execute Contract Term Amendments for time extensions for Professional Design/Service Agreements (Exhibit “A” attached) as needed for various project completions.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting on the 14th day of December 2004 by the following vote:

Exhibit "A" - Project Status
Project Name Project No. Consultants Phase of Project Expiration Date
Lone Tree Way Northwest Quadrant 336-3127
- Bellecci & Associates
- Mark Thomas & Co.
- Carlson, Barbee & Gibson
Project close-out and project as-builts required 6/30/2005

Sand Creek Road Central/East
336-3061 - Mark Thomas & Co. Punchlist items and as-builts required 6/30/2005

Sunset Road Realignment
336-3128 - Carlson, Barbee & Gibson Final punchlist items and as-builts 6/30/2005

Sand Creek Road East B Widening/ Landscaping
336-3148 - Carlson, Barbee & Gibson
Design almost complete need assistance during construction
6/30/2005

Second Street Extension/O'Hara Loop Realignment
336-3145 - Northstar Engineering
On-going design and construction
12/31/2005
New Police Station 337-3142 - RGM and Associates
Group C bid packages under construction
12/31/2005
Sunset Industrial Complex 336-3128 - The Covello Group
Additional work required to facilitate increased project demand
12/31/2005
Zone 1 Reservoir 1.3 562-5630 - The Covello Group
Under construction. Estimated completion August 2005
12/31/2005
Water Well 15 562-5631
- Luhdorff & Scalmanini
Consulting Engineers, Inc.

Designing site improvements
12/31/2005
Lone Tree Way Northwest Quadrant Widening 336-3131 - Bellecci & Associates
- Gray-Bowen & Co.
Finalizing required environmental documents to obtain State/Federal funding
12/31/2005
Water Master Plans
- Camp Dresser & McKee

Working document; being modified to include future water needs
12/31/2005

AMENDMENT FOUR
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF BELLECCI & ASSOCIATES, INC.

This Amendment is entered into on December 14, 2004 by and between the City of Brentwood and Bellecci & Associates, Inc.

WHEREAS, on February 27, 2001, the City of Brentwood entered into a contract to obtain specific skills and design expertise in the design preparation of a portion of the Northwest Quadrant Project, CIP Project No. 337-3127; and

WHEREAS, on July 9, 2002, the contract term date was amended to reflect December 31, 2003 as the completion date; and

WHEREAS, on December 9, 2003, the contract term date was amended to reflect June 30, 2004 as the completion date; and

WHEREAS, on June 22, 2004, the contract term date was amended to reflect December 31, 2004 as the completion date.

NOW, THEREFORE, IT IS AGREED as follows:

1. Section 4, of the original contract, entitled Termination is amended to change the stated termination date of the contract from December 31, 2004 to June 30, 2005.
2. All other terms remain unchanged.

Bellecci & Associates

By Dated:

City of Brentwood

By Dated:
John Stevenson, City Manager

Attest:

By Dated:
Karen Diaz, City Clerk, CMC

AMENDMENT FOUR
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF MARK THOMAS & CO., INC.

This Amendment is entered into on December 14, 2004 by and between the City of Brentwood and Mark Thomas & Co., Inc.

WHEREAS, on February 27, 2001, the City of Brentwood entered into a contract to obtain specific skills and design expertise in the design preparation of a portion of the Northwest Quadrant Project, CIP Project No. 336-3127.

WHEREAS, on July 9, 2002, the City of Brentwood modified the contract term date to reflect December 31, 2003 as the completion date; and

WHEREAS, on December 9, 2003, the City of Brentwood modified the contract term date to reflect June 30, 2004 as the completion date; and

WHEREAS, on June 22, 2004, the City of Brentwood modified the contract term date to reflect December 31, 2004 as the completion date.

NOW, THEREFORE, IT IS AGREED as follows:

1. Section 4, of the original contract, entitled Termination is amended to change the stated termination date of the contract from December 31, 2004 to June 30, 2005.
2. All other terms remain unchanged.

Mark Thomas & Co., Inc.

By Dated:

City of Brentwood

By Dated:
John Stevenson, City Manager

Attest:

By Dated:
Karen Diaz, City Clerk, CMC

AMENDMENT THREE
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF CARLSON, BARBEE & GIBSON

This Amendment is entered into on December 14, 2004 by and between the City of Brentwood and Carlson Barbee & Gibson.

WHEREAS, on February 27, 2001, the City of Brentwood entered into a contract to obtain specific skills and design expertise in the design preparation of a portion of the Northwest Quadrant Project, CIP Project No. 336-3127; and

WHEREAS, on July 9, 2002, the contract term was extended to reflect a December 31, 2003 completion date; and

WHEREAS, on December 9, 2003, the contract term was extended to reflect a December 31, 2004 completion date.

NOW, THEREFORE, IT IS AGREED as follows:

1. Section 4, of the original contract, entitled Termination is amended to change the stated termination date of the contract from December 31, 2004 to June 30, 2005.
2. All other terms remain unchanged.

Carlson, Barbee & Gibson

By Dated:

City of Brentwood

By Dated:
John Stevenson, City Manager

Attest:

By Dated:
Karen Diaz, City Clerk, CMC

AMENDMENT FOUR
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF MARK THOMAS & CO., INC.

This Amendment is entered into on December 14, 2004 by and between the City of Brentwood and Mark Thomas & Co., Inc.

WHEREAS, on September 14, 1999, the City of Brentwood entered into a contract to obtain specific skills and technical expertise in the design preparation of the Sand Creek Road (East), CIP Project No. 336-3061; and

WHEREAS, on June 26, 2001, the City of Brentwood extended the design portion of the contract to terminate on June 30, 2002; and

WHEREAS, on June 25, 2002, the contract term was amended to reflect a December 31, 2003 expiration; and

WHEREAS, on December 9, 2003, the contract term was amended to reflect a June 30, 2004 expiration; and

WHEREAS, on June 22, 2004, the contract term was amended to reflect a December 31, 2004 expiration.

NOW, THEREFORE, IT IS AGREED as follows:

1. Section 3, of the original contract, entitled Termination is amended to change the stated termination date of the contract from December 31, 2004 to June 30, 2005.
2. All other terms remain unchanged.

Mark Thomas & Co., Inc.

By Dated:

City of Brentwood

By Dated:
John Stevenson, City Manager

Attest:

By Dated:
Karen Diaz, City Clerk, CMC

AMENDMENT FIVE
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF CARLSON, BARBEE & GIBSON, INC.

This Amendment is entered into on December 14, 2004 by and between the City of Brentwood and Carlson, Barbee & Gibson, Inc.

WHEREAS, on February 8, 2000, the City of Brentwood entered into a contract to obtain specific skills and technical expertise in the design preparation of the Sunset Road Realignment, CIP Project No. 336-3012; and

WHEREAS, on June 26, 2001, the City of Brentwood extended the design portion of the contract to terminate on June 30, 2002; and

WHEREAS, on June 25, 2002, the contract term was amended to reflect contract completion of December 31, 2003; and

WHEREAS, on December 9, 2003, the contract term was amended to reflect contract completion of June 30, 2004; and

WHEREAS, on June 22, 2004, the contract term was amended to reflect contract completion of December 31, 2004.

NOW, THEREFORE, IT IS AGREED as follows:

1. Section 3, of the original contract, entitled Termination is amended to change the stated termination date of the contract from December 31, 2004 to June 30, 2005.
2. All other terms remain unchanged.

Carlson, Barbee & Gibson, Inc.

By Dated:

City of Brentwood

By Dated:
John Stevenson, City Manager

Attest:

By Dated:
Karen Diaz, City Clerk, CMC

AMENDMENT ONE
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF CARLSON, BARBEE & GIBSON, INC.

This Amendment is entered into on December 14, 2004 by and between the City of Brentwood and Carlson, Barbee & Gibson, Inc.

WHEREAS, on June 2, 2004, the City of Brentwood entered into a contract agreement with Carlson, Barbee & Gibson, Inc. for professional design services for the Sand Creek Road East B Widening / Landscaping, CIP Project No. 336-3148.

NOW, THEREFORE, IT IS AGREED as follows:

1. Section 4, of the original contract, entitled Termination is amended to change the stated termination date of the contract from December 31, 2004 to December 31, 2005.
2. All other terms remain unchanged.

Carlson, Barbee & Gibson, Inc.

By Dated:

City of Brentwood

By Dated:
John Stevenson, City Manager

Attest:

By Dated:
Karen Diaz, City Clerk, CMC

AMENDMENT ONE
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF NORTHSTAR ENGINEERING GROUP, INC.

This Amendment is entered into on December 14, 2004 by and between the City of Brentwood and Northstar Engineering Group, Inc.

WHEREAS, on August 18, 2004, the City of Brentwood entered into a contract agreement with Northstar Engineering Group, Inc. for construction staking and construction administration for the O’Hara Loop Realignment, CIP Project No. 336-3145.

NOW, THEREFORE, IT IS AGREED as follows:

1. Section 4, of the original contract, entitled Termination is amended to change the stated termination date of the contract from December 31, 2004 to December 31, 2005.
2. All other terms remain unchanged.

Northstar Engineering Group, Inc.

By Dated:

City of Brentwood

By Dated:
John Stevenson, City Manager

Attest:

By Dated:
Karen Diaz, City Clerk, CMC

AMENDMENT ONE
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF RGM AND ASSOCIATES

This Amendment is entered into on December 14, 2004 by and between the City of Brentwood and RGM and Associates.

WHEREAS, on September 23, 2003, the City of Brentwood entered into a contract agreement with RGM and Associates for professional Construction Management Services for the New Police Station, CIP Project No. 337-3142.

NOW, THEREFORE, IT IS AGREED as follows:

1. Section 4, of the original contract, entitled Termination is amended to change the stated termination date of the contract from December 31, 2004 to December 31, 2005.
2. All other terms remain unchanged.

RGM and Associates

By Dated:

City of Brentwood

By Dated:
John Stevenson, City Manager

Attest:

By Dated:
Karen Diaz, City Clerk, CMC

AMENDMENT TWO
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF THE COVELLO GROUP, INC.

This Amendment is entered into on December 14, 2004 by and between the City of Brentwood and the Covello Group, Inc.

WHEREAS, on June 25, 2002, the City of Brentwood entered into a contract with The Covello Group, Inc. for construction management services and professional services for the Sunset Industrial Complex Project, CIP Project No. 336-3128; and

WHEREAS, on December 9, 2003, the contract term was amended to reflect contract completion of December 31, 2004.

NOW, THEREFORE, IT IS AGREED as follows:

1. Section 4, of the original contract, entitled Termination is amended to change the stated termination date of the contract from December 31, 2004 to December 31, 2005.
2. All other terms remain unchanged.

The Covello Group, Inc.

By Dated:

City of Brentwood

By Dated:
John Stevenson, City Manager

Attest:

By Dated:
Karen Diaz, City Clerk, CMC

AMENDMENT ONE
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF THE COVELLO GROUP, INC.

This Amendment is entered into on December 14, 2004 by and between the City of Brentwood and The Covello Group, Inc.

WHEREAS, on October 14, 2003, the City of Brentwood entered into a contract with The Covello Group, Inc. for project management assistance during the planning, design and bidding of the Zone I Reservoir 1.3, CIP Project No. 562-5630.

NOW, THEREFORE, IT IS AGREED as follows:

1. Section 4, of the original contract, entitled Termination is amended to change the stated termination date of the contract from December 31, 2004 to December 31, 2005.
2. All other terms remain unchanged.

The Covello Group, Inc.

By Dated:

City of Brentwood

By Dated:
John Stevenson, City Manager

Attest:

By Dated:
Karen Diaz, City Clerk, CMC

AMENDMENT ONE
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF LUHDORFF AND SCALMANINI CONSULTING ENGINEERS, INC.

This Amendment is entered into on December 14, 2004 by and between the City of Brentwood and Luhdorff and Scalmanini Consulting Engineers, Inc.

WHEREAS, on October 14, 2003, the City of Brentwood entered into a contract with Luhdorff and Scalmanini Consulting Engineers, Inc for exploratory test hole drilling, well monitoring, site evaluation and pre-design report for Water Well 15, CIP Project No. 562-5631.

NOW, THEREFORE, IT IS AGREED as follows:

1. Section 4, of the original contract, entitled Termination is amended to change the stated termination date of the contract from December 31, 2004 to December 31, 2005.
2. All other terms remain unchanged.

Luhdorff and Scalmanini Consulting Engineers, Inc

By Dated:

City of Brentwood

By Dated:
John Stevenson, City Manager

Attest:

By Dated:
Karen Diaz, City Clerk, CMC

AMENDMENT THREE
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF BELLECCI & ASSOCIATES, INC.

This Amendment is entered into on December 14, 2004 by and between the City of Brentwood and Bellecci & Associates, Inc.

WHEREAS, on June 26, 2001, the City of Brentwood entered into a contract to obtain specific skills and technical expertise in the design preparation of the Lone Tree Way Widening Project, CIP Project No. 336-3131; and

WHEREAS, on June 25, 2002, the City of Brentwood amended the term date of the contract to December 31, 2003; and

WHEREAS, on December 9, 2003, the City of Brentwood amended the term date of the contract to December 31, 2004.

NOW, THEREFORE, IT IS AGREED as follows:

1. Section 4, of the original contract, entitled Termination is amended to change the stated termination date of the contract from December 31, 2004 to December 31, 2005.
2. All other terms remain unchanged.

Bellecci & Associates, Inc.

By Dated:

City of Brentwood

By Dated:
John Stevenson, City Manager

Attest:

By Dated:
Karen Diaz, City Clerk, CMC

AMENDMENT THREE
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF GRAY-BOWEN AND COMPANY

This Amendment is entered into on December 14, 2004 by and between the City of Brentwood and Gray-Bowen and Company.

WHEREAS, on June 26, 2001, the City of Brentwood entered into a contract to obtain specific skills and technical expertise in the preparation of a Project Study Report (PSR) for the Lone Tree Way Widening Project, CIP Project No. 336-3131; and

WHEREAS, on June 25, 2002 the City of Brentwood extended the contract termination date to December 31, 2003; and

WHEREAS, on December 9, 2003, the City of Brentwood extended the contract termination date to December 31, 2004.

NOW, THEREFORE, IT IS AGREED as follows:

1. Section 4, of the original contract, entitled termination is amended to change the stated termination date of the contract from December 31, 2004 to December 31, 2005.
2. All other terms remain unchanged.

Gray-Bowen and Company

By Dated:

City of Brentwood

By Dated:
John Stevenson, City Manager

Attest:

By Dated:
Karen Diaz, City Clerk, CMC

AMENDMENT ONE
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF CAMP, DRESSER & MCKEE

This Amendment is entered into on December 14, 2004 by and between the City of Brentwood and Camp, Dresser & McKee.

WHEREAS, on July 16, 2004, the City of Brentwood entered into a contract to obtain professional services relating to the Water Master Plan Update, Phase 3.

NOW, THEREFORE, IT IS AGREED as follows:

1. Section 4, of the original contract, entitled Termination is amended to change the stated termination date of the contract from December 31, 2004 to December 31, 2005.
2. All other terms remain unchanged.

Camp, Dresser & McKee

By Dated:

City of Brentwood

By Dated:
John Stevenson, City Manager

Attest:

By Dated:
Karen Diaz, City Clerk, CMC

AMENDMENT ONE
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF CAMP, DRESSER & MCKEE

This Amendment is entered into on December 14, 2004 by and between the City of Brentwood and Camp, Dresser & McKee.

WHEREAS, on July 16, 2004, the City of Brentwood entered into a contract to obtain professional services for the Vineyards Water System.

NOW, THEREFORE, IT IS AGREED as follows:

1. Section 4, of the original contract, entitled Termination is amended to change the stated termination date of the contract from December 31, 2004 to December 31, 2005.
2. All other terms remain unchanged.

Camp, Dresser & McKee

By Dated:

City of Brentwood

By Dated:
John Stevenson, City Manager

Attest:

By Dated:
Karen Diaz, City Clerk, CMC
 

City Administration
City of Brentwood City Council
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Brentwood, CA 94513
(925) 516-5440
Fax (925) 516-5441
E-mail allcouncil@brentwoodca.gov