CITY COUNCIL AGENDA ITEM
Meeting Date: November 9, 2004
Subject/Title: Approve a Resolution authorizing a request to the
Metropolitan Transportation Commission for approval of a revision to the
scope of a grant-funded bicycle/pedestrian project
Prepared by: Karen Wahl, Grants Administrator
Submitted by: Bailey Grewal, City Engineer
Approve a Resolution authorizing a request to the Metropolitan
Transportation Commission (MTC) for approval of a revision to the scope of
the proposed Minnesota Avenue Sidewalk Improvement Project which was awarded
FY 2004/2005 Transportation Development Act (TDA) funds.
On January 27, 2004, City Council approved a resolution authorizing the
submittal of a grant proposal to the Metropolitan Transportation Commission
(MTC) Fiscal Year 2004/2005 Transportation Development Act (TDA) Article 3
Pedestrian/Bicycle Program for partial funding of the Minnesota Avenue
Sidewalk Improvement Project, no CIP number assigned.
On April 27, 2004, City Council approved a resolution approving a request to
MTC for the allocation of FY 2004/2005 TDA Article 3 Pedestrian/Bicycle
Project funding in the amount of $31,500 for the Minnesota Avenue Sidewalk
Improvement Project, no CIP number assigned.
TDA grant funds were awarded for upgrading the existing crosswalk and adding
flashing beacons at Bristow School. The revised project scope differs from
the original grant application in that the original mid-block crosswalk
location will be replaced by two new crosswalks at Sand Creek and Deer Creek
near both limits of the Bristow Middle School property. Both new crosswalks
are proposed to have in-pavement lighting and flashing beacons.
Development of approximately 110 residential units along Minnesota Avenue
just north of this project site is expected to commence in the near future
and will increase the vehicular, pedestrian and bicycle traffic. This
increase in traffic prompted staff to reevaluate the plan to improve the
existing mid-block crosswalk in front of the Bristow Middle School. In doing
so, the proposed improvements have resulted in a change of scope from the
original grant application. The change in scope does not diminish the intent
of the original scope but instead will improve and enhance pedestrian and
bicycle safety while addressing the needs of a growing city.
MTC requires submittal of a new resolution and new stamped CEQA document In
order to consider approval to apply the grant funds awarded to the project.
A copy of the revised Notice of Exemption is attached.
Funds have been awarded from the TDA Article 3 Pedestrian/Bicycle Program in
the amount of $31,500 for a portion of the improvements to Minnesota Avenue
between Randy Way and Glenwillow Drive, no CIP number assigned. The
improvements include the existing mid-block crosswalk and installation of
flashing beacons and specified a local funding match of $40,000. Roadway
Facility Fee funds approved for this project in the City’s Capital
Improvement Program budget 2004/05–2008/09 will provide the necessary
matching funds. The change in scope will increase the initial project cost
however staff believes that the current budget for the project will be
Notice of Exemption
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING A
REQUEST TO THE METROPOLITAN TRANSPORTATION COMMISSION (MTC) FOR APPROVAL OF
A REVISION TO THE SCOPE OF THE MINNESOTA AVENUE SIDEWALK IMPROVEMENT PROJECT
WHICH WAS AWARDED FY 2004/2005 TRANSPORTATION DEVELOPMENT ACT (TDA) FUNDS
WHEREAS, and the Transportation Development Act, Public Utilities Code
Sections 99233.3 and 99234, makes funds available in the nine-county MTC
WHEREAS, the Metropolitan Transportation Commission (MTC), as the regional
transportation planning agency for the San Francisco Bay region, has adopted
MTC Resolution No. 875, Revised, entitled “Transportation Development Act,
Article 3, Pedestrian/Bicycle Projects,” which delineates procedures and
criteria for submission of requests for the allocation of “TDA Article 3”
WHEREAS, MTC makes annual allocations of TDA funds to eligible claimants
after review of applications submitted; and
WHEREAS, the Minnesota Avenue Sidewalk Improvement Project was awarded
funding and MTC has allocated TDA Article 3 funds for the project; and
WHEREAS, the City of Brentwood desires to submit a request to MTC for
approval of a revision to the scope of the Minnesota Avenue Sidewalk
Improvement Project and permission to apply the TDA Article 3 funds to the
revised project described in Attachment B to this resolution, which is for
the exclusive benefit and/or use of pedestrians and/or bicyclists.
NOW THEREFORE BE IT RESOLVED THAT:
1. The City of Brentwood approves a revision to the Minnesota Avenue
Sidewalk Improvement Project to construct two lighted crosswalks with
flashing beacons; and
2. The City of Brentwood approves the request to MTC for approval of the
revision and requests permission to apply the TDA Article 3 funds to the
3. The City of Brentwood declares it is eligible to request an allocation of
TDA Article 3 funds pursuant to Section 99234 of the Public Utilities Code.
4. There is no pending or threatened litigation that might adversely affect
the project described in Attachment B to this resolution, or that might
impair the ability of the City of Brentwood to carry out the project.
5. The City of Brentwood attests to the accuracy of and approves the
statements in Attachment A to this resolution.
6. A certified copy of this resolution and its attachments, and any
accompanying supporting materials shall be forwarded to the congestion
management agency, countywide transportation planning agency, or county
association of governments, as the case may be, of Contra Costa County for
submission to MTC as part of the countywide coordinated TDA Article 3 claim.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at
a regular meeting held on the day of November 9, 2004 by the following vote:
Re: Request to the Metropolitan Transportation Commission for approval of a
revision to the scope of the Minnesota Avenue Sidewalk Improvement Project
and for permission to apply previously allocation Fiscal Year 2004-05
Transportation Development Act. Article 3. Pedestrian/Bicycle Project
Funding to the revised project.
Page 1 of 2
1. That the City of Brentwood is not legally impeded from submitting a
request to the Metropolitan Transportation Commission for the allocation of
Transportation Development Act (TDA) Article 3 funds, nor is the City of
Brentwood legally impeded from undertaking the project described in
“Attachment B” of this resolution.
2. That the City of Brentwood has committed adequate staffing resources to
complete the project described in “Attachment B”.
3. A review of the project described in “Attachment B” has resulted in the
consideration of all pertinent matters, including those related to
environmental and right-of-way permits and clearances, attendant to the
successful completion of the project.
4. Issues attendant to securing environmental and right-of-way permits and
clearances for the projects described in “Attachment B” have been reviewed
and will be concluded in a manner and on a schedule that will not jeopardize
the deadline for the use of the TDA funds being requested.
5. That the project described in “Attachment B” complies with the
requirements of the California Environmental Quality Act (CEQA, Public
Resources Code Sections 21000 et seq.), and that the City of Brentwood is in
possession of the document supporting such compliance and said documents
have been made available for public review and stamped by the County Clerk
or County Recorder of the county in which the claimant is located.
6. That as portrayed in the budgetary description of the project in
“Attachment B”, the sources of funding other than TDA are assured and
adequate for completion of the project.
7. That the project described in “Attachment B” is for capital construction
and/or design engineering; and/or for the maintenance of a Class I Bikeway
which is closed to motorized traffic; and/or for the purposes of restriping
Class II bicycle lanes; and/or for the development or support of a bicycle
safety education program; and/or for the development of a comprehensive
bicycle and/or pedestrian facilities plan, and an allocation of the TDA
Article 3 funding for such a plan has not been received by the City of
Brentwood within the prior five fiscal years.
8. That the project described in “Attachment B” is a bicycle project and has
been included in a detailed bicycle circulation element included in an
adopted general plan, or included in an adopted comprehensive bikeway plan
(such as outlined in Section 2377 of the California Bikeways Act, Streets
and Highways Code section 2370 et seq.)
9. That any project described in “Attachment B” is a “Class I Bikeway,”
meets the mandatory minimum safety design criteria published in Chapter 1000
of the California Highway Design Manual.
10. That the project described in “Attachment B” is ready to commence
implementation during the fiscal year of the requested allocation.
11. That the City of Brentwood agrees to maintain, or provide for the
maintenance of, the project and facilities described in “Attachment B”, for
the benefit and use by the public.
TDA Article 3 Project Application Form
Fiscal Year of this Claim: 2004/2005 Applicant: City of Brentwood
Contact person: Karen Wahl, Grant Administrator
Mailing Address: 150 City Park Way, Brentwood, CA 94513
E-Mail Address: email@example.com Telephone: (925) 516-5159
Secondary Contact (in event primary not available) Frank Lideros, Associate
E-Mail Address: firstname.lastname@example.org Telephone: (925) 516-5420
Short Title Description of Project: Minnesota Avenue Sidewalk Improvement
Amount of claim: $31,500
Functional Description of Project:
This project will sign and restripe the bike lane on the east side of
Minnesota Avenue, remove the existing mid-block crosswalk, install two
in-pavement lighted crosswalks and flashing beacons at Sand Creek and Deer
Creek and construct 210 linear feet AC sidewalk and curb.
List the project elements for which TDA funding is being requested (e.g.,
planning, environmental, engineering, right-of-way, construction,
construction management and contingency). Use the table below to show the
project budget. Include prior and proposed future funding of the project. If
the project is a segment of a larger project, include prior and proposed
funding sources for the other segments (make certain the use of the
currently requested funding is made clear in the “Project Elements” section
below, and include any other clarifying information on the next page).
Item Unit Quantity Cost Total
5’ Wide AC Sidewalk (2’ AC/4’ CL 2 AB) LF 210 $4.50 945.00
Asphalt and Base (6’ over 14”) SF 4,500 2.60 11,700.00
AC Curb LF 900 5.00 4,500.00
Lighted Crosswalks EA 2 40,000.00 80,000.00
Flashing Beacons EA 4 2,000.00 4,000.00
Signing/Striping LS 1 1,000.00 1,000.00
Mobilization LS 1 10,000.00 10,000.00
Contingency (10%) 11,214.50
Full Project Budget:
Funding Source All Prior FYs Application FY Next FY Following FYs Totals
TDA Article 3 $0 $31,500 $0 $0 $31,500
list all other sources:
1. Roadway Facility Fees $
Totals $0 $123,359.50
Project Eligibility: YES?/NO?
A. Has the project been approved by the claimant's governing body? (If "NO,"
on the next page provide the approximate date approval is anticipated). YES
B. Has this project previously received TDA Article 3 funding? If "YES,"
provide an explanation on the next page. YES
C. For "bikeways," does the project meet Caltrans minimum safety design
criteria pursuant to Chapter 1000 of the California Highway Design Manual?
(Available on the internet at: http://www.dot.ca.gov/hq/oppd/hdm/chapters/t1001.htm).
D. Has the project been reviewed by a Bicycle Advisory Committee? (If "NO,"
provide an explanation on the next page). YES
E. Has the public availability of the environmental compliance documentation
for the project (pursuant to CEQA) been evidenced by the dated stamping of
the document by the county clerk or county recorder? (If “NO” provide and
explanation on the next page; and note that MTC cannot allocate funds to a
project which lacks environmental clearance). YES
F. Will the project be completed within the three fiscal year time period
(including the fiscal year of funding) after which the allocation expires?
Enter the anticipated completion date of project (month and year) May 2006
G. Have provisions been made by the claimant to maintain the project or
facility, or has the claimant arranged for such maintenance by another
agency? (If an agency other than the Claimant is to maintain the facility
provide its name:
TDA Article 3 Project Application Form
Explanatory Comments Page
Short Title Description of Project: Minnesota Avenue Sidewalk Improvement
Enter explanatory comments below, as required due to certain “YES” or “NO”
answers to items “A” through “G” on the Project Application Form, or to
provide information that will not fit on the application form, or to provide
information that will clarify any potential confusion concerning the scope,
cost or schedule of the project.
A. The project is included in the Roadway Improvements in the adopted
2004/05 – 2008/09 City of Brentwood Capital Improvement Program (CIP). The
CIP description of this project indicates that it is necessary to provide
security and improve safety for bicyclists and pedestrians.
B. The project was awarded FY 2004/2005 TDA Article 3 funding; a necessary
revision of the project scope requires MTC approval to apply those funds.
C. The existing bike lane on the east side on Minnesota Avenue meets
Caltrans minimum safety design criteria pursuant to Chapter 1000 of the
California Highway Design Manual.
D. This is a project that has been initiated at the request of the City of
Brentwood Bicycle Subcommittee. The project will provide safe crossings to
Bristow Middle School with two lighted crosswalks and flashing beacons at
Deer Creek and Sand Creek. The project has also been suggested and is
supported by the traffic enforcement division of the Brentwood Police
E. The revised project scope will involve negligible or no expansion of use
therefore a Categorical Exemption has been filed with the Contra Costa
County Clerk indicating the project is categorically exempt as per Section
15301 (c), “Existing highways and streets, sidewalks, gutters, bicycle and
pedestrian trails and similar facilities”. A filed copy of the Notice of
Exemption is attached to this application.
G. Funds for maintenance have been budgeted in the City of Brentwood Capital
Improvement Program, 2004/05 – 2008/09.
NOTICE OF EXEMPTION
TO: ____ Office of Planning and Research FROM: City Of Brentwood
1400 Tenth Street 150 City Park Way
Sacramento, CA 95814 Brentwood, CA 94513
X County Clerk
County of Contra Costa
725 Court Street, Courthouse
Martinez, CA 94553
Project Title: Minnesota Avenue Sidewalk Improvements
Project Location - Specific: East side of Minnesota Avenue from Deer Creek
to Sand Creek
Project Location - City: City of Brentwood County: Contra Costa
Description of Nature, Purpose and Beneficiaries of Project:
The proposed project will remove an existing crosswalk and install two
in-pavement lighted crosswalks and flashing beacons to the north and the
south of the existing crosswalk, sign and restripe the roadway and Class II
bike lane and construct an AC sidewalk and curb along approximately 210
linear feet on the east side of Minnesota Avenue. The beneficiaries of the
project are parents and students of Bristow Middle School and the general
Name of Public Agency Approving Project: City of Brentwood
Name of Person or Agency Carrying Out Project: City of Brentwood
Exempt Status: Categorical Exemption, Section 15301(c)
Reason Why Project is Exempt: The proposed project will involve minor
alterations to Minnesota Avenue and will cause negligible or no expansion of
use of the roadway beyond that which currently exists and therefore meets
the requirements for Class I Exemption under CEQA.
Contact Person: Karen Wahl, Grant Administrator
Telephone Number: (925) 516-5159