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CITY COUNCIL AGENDA ITEM NO. 17

Meeting Date: October 26, 2004

Subject/Title: Approve a Resolution authorizing the City Manager to negotiate a Purchase and Sale Agreement with Liberty Union High School District for the relocation of the Bus Barn and directing the City Manager to return to Council with the details for authorization to sign the Agreement, begin design and go out to bid

Submitted by: John Stevenson, City Manager

RECOMMENDATION
Approve a Resolution authorizing the City Manager to negotiate a Purchase and Sale Agreement with Liberty Union High School District for the relocation of the Bus Barn and directing the City Manager to return to Council with the details for authorization to sign the Agreement, begin design and go out to bid.

PREVIOUS ACTION
None.

BACKGROUND
Brentwood’s leaders have been trying for decades to relocate the Liberty Bus Barn out of the downtown area. The City’s Downtown Specific Plan, which is nearing completion after 10 months and 6 well-attended community workshops and Council meetings, clearly will not recommend that use in our downtown core. All recent Liberty School Boards have been in favor of moving it to a more appropriate site, if only they could find that site and the funding necessary to accomplish the task. All recent City Councils have had similar desires; however, until now the right site never seemed to be available.

Superintendent Dan Smith and I have been brainstorming the subject for months now, and have crafted what we both feel is the right location, and a draft of the Major Points of Interest which we both feel is a win/win for the School District, the City, and the community.

The “Major Points of Interest” are attached to this staff report as Exhibit “A.” There are a number of distinct advantages to this agreement. First, it transfers ownership of the current Bus Barn to the City which promises new and interesting opportunities for sighting a new Civic Center. Second, it develops a new, larger, expandable Transportation Maintenance Facility for the School District at no cost to the District. Third, it locates the facility in a location that is remote, without neighbors to bother and it just happens to be excess City property which is available for liquidation. The excess property in question is the triangular 2.3-acre parcel south of the new police facility.

Staff has included in the “Major Points of Interest” an Option to expand the acreage of the new Transportation Maintenance Facility to accommodate future expansion for additional busses, and the Transportation Administration Facility in return for the School District transferring ownership of the 5 tennis courts north of the Bus Barn to the City. This option would be accompanied by the City replacing the tennis courts with a new tennis court complex (12 courts) on existing School District property.

FISCAL IMPACT
Costs are estimated at $200,000 for design of the new Transportation Maintenance Facility, $50,000 for environmental analysis on the new site and an additional $50,000 on the existing Bus Barn for environmental analysis and appraisal, and $2 million for construction. If the District elects to exercise the option for the tennis courts, that will increase costs by an additional $1 million. More refined cost estimates and funding sources will be detailed when the City Manager returns with the final Agreement and requests authorization to sign the Agreement.

Attachments:
Resolution
Exhibit “A” Major Points of Interest

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING THE CITY MANAGER TO NEGOTIATE A PURCHASE AND SALE AGREEMENT WITH LIBERTY UNION HIGH SCHOOL DISTRICT FOR THE RELOCATION OF THE BUS BARN AND DIRECTING THE CITY MANAGER TO RETURN TO COUNCIL WITH THE DETAILS FOR AUTHORIZATION TO SIGN THE AGREEMENT, BEGIN DESIGN AND GO OUT TO BID

WHEREAS, Brentwood’s leaders have been trying for decades to relocate the Liberty Bus Barn out of the downtown area; and

WHEREAS, the City’s Downtown Specific Plan clearly will not recommend that use in our downtown core; and

WHEREAS, all recent Liberty School Boards and City Councils have been in favor of moving it to a more appropriate site, if only they could find that site and the funding necessary to accomplish the task; and

WHEREAS, the District Superintendent and the City Manager have crafted what they both feel is the right location, and a draft of the Major Points of Interest (Exhibit ‘A’ attached) which they both feel is a win/win for the School District, the City, and the community; and

WHEREAS, the Agreement transfers ownership of the current Bus Barn to the City which promises new and interesting opportunities for sighting a new Civic Center; and

WHEREAS, it develops a new, larger, expandable Transportation Maintenance Facility for the School District at no cost to the District; and

WHEREAS, it locates the facility in a location that is remote, without neighbors to bother, and is the City’s excess triangular 2.3-acre parcel south of the new police facility which is available for liquidation; and

WHEREAS, included in the “Major Points of Interest” is an Option to expand the acreage of the new Transportation Maintenance Facility to accommodate future expansion for additional busses, and the Transportation Administration Facility in return for the School District transferring ownership of the 5 tennis courts north of the Bus Barn to the City; and

WHEREAS, this option would be accompanied by the City replacing the 5 tennis courts with a new tennis court complex (12 courts) on existing School District property.

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Brentwood that the City Manager is hereby authorized to negotiate a Purchase and Sale Agreement with Liberty Union High School District for the relocation of the Bus Barn.

BE IT FURTHER RESOLVED that the City Manager is hereby directed to return to Council with the details for authorization to sign the Agreement, begin design and go out to bid.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 26th day of October 2004 by the following vote:

Exhibit “A”

Joint Venture Opportunities
City of Brentwood and Liberty Union High School District

Brentwood City Hall Construction and Relocation of LUHSD Transportation Services

MAJOR POINTS OF INTEREST

General Points
• Both the City of Brentwood (‘City’) and the Liberty Union High School District (‘District’) will mutually benefit from all joint ventures which will be crafted as win/win agreements.
• What is good for the District is good for the City, and what is good for the City is good for the District.
• The plans for any new District facilities must be approved by the appropriate State agencies, as well as the School Board.
• All agreements will be approved by both the School Board and the City Council, with the Superintendent and City Manager acting as the negotiating parties to formulate and submit any agreements for consideration.
• No agreement is final unless approved by the School Board and City Council or their authorized representatives.

Transportation Relocation
• It is the desire of the District and the City to relocate the transportation facility out of the downtown area.
• Any change to the transportation location, operations, or service must be acceptable to the East County School District Transportation Consortium.
• It is the intent that the new Transportation Maintenance Facility will be a stand-alone facility owned and operated by the District, not a joint facility.

• City Responsibility
1. Transfer to LUHSD 1.3 acres excess property adjacent to the new police facility and ECCID Canal
2. Design and develop 1.0 acre of the site to park approximately 24 school busses and 28 cars and construct a building to service busses (current facility parks 20 busses and 0 cars)
3. Lift equipment will be included in the new maintenance building
4. Restrooms and a break room will be included in the maintenance building
5. Above-ground diesel fueling station will be constructed as a part of the new transportation maintenance site
6. Install area lighting and striping in the new facility
7. Construct a public access road from Guthrie to the new maintenance facility
8. Install perimeter fencing around the 1.3 acre site
9. Replace the District well with an equivalent level of service or delete this square footage from the transfer of property
10. City will fund all consultant, design, construction, permitting and environmental costs
11. Design and construct an emergency exit gate to allow an emergency exit to the Police 2nd/southerly access drive to Highway 4
12. Facilities will be designed and constructed to District standards

• District Responsibility
1. Open escrow for the transfer of the 24,962 s.f. bus barn property to the City upon award of contract for design of the new facility and close escrow upon award of the construction contract
2. The square footage would be reduced if the District well is not replaced, but remains active for District operation
3. Cooperate with the City in allowing access to the bus barn site for surveying and design purposes and provide the City with any existing construction and/or design drawings for the site
4. Work with the City in the design of the new transportation area to ensure most efficient and cost effective utilization of site

• Option 1 - Concurrent with new transportation maintenance facility design:

City Responsibility
1. Design and construct a new Joint Use tennis complex (12 courts) on the new High School property east of the Student Parking Lot
2. Demolish the existing tennis courts
3. Construct a new pedestrian access way to the High School campus
4. Transfer fee simple ownership of the additional 1.0 acre adjacent to the new transportation maintenance facility to the District
5. Negotiate a Joint Use Agreement on the new 12-court tennis complex

LUHSD Responsibility
1. Transfer the 0.5 acre currently occupied by the 5 tennis courts north of the bus barn to the City upon award of contract for construction of the new 12-court complex
2. Negotiate a Joint Use Agreement on the new 12-court tennis complex

City Hall Project
• It is the desire of the District and the City to permanently close the Maple Street school access; however, prior to Maple Street access being closed, the City and District will provide additional improved access to the Liberty High School (‘High School’) campus facilities. The specific access must be acceptable to the District. One option for this new access may be a 20-foot wide landscaped, 8-foot wide sidewalk around the old tennis court area to the campus, combined with a new gate into the swimming pool complex if access from the swimming pool into the campus were closed to through traffic.

• If any facilities, services, or operations are relocated because of the construction of City Hall, the City will provide the same level of current conditions. The plans for relocated facilities, services, or operations must be acceptable to the District.

• The City will have access to District property to conduct pre-construction activities.

Traffic Mitigation in front of High School
Diligently work together for mutual benefit on items to include:
• Determine the best placement for a stop light on Second Street, in front of High School. City will install the stop light as soon as possible.
• Plan, design and reconstruct the access and drop-off circulation to the front of the High School on Second Street and other safety improvements.
 

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