CITY COUNCIL AGENDA ITEM
Meeting Date: October 12, 2004
Subject/Title: Approve a Resolution to include the 400 Guthrie Lane Project
within the 2004/05 - 2008/09 CIP Program and authorize the City Manager to
execute two Professional Services Agreements for this project.
Prepared by: Engineering: M. Huber
Submitted by: Administration: K. Chew
Approve a Resolution to include the 400 Guthrie Lane project into the
2004/2005 – 2008/2009 Capital Improvement Program and authorize the City
Manager to execute professional services agreements with Gibson/Salmon Group
for architecture services in an amount of $79,335 plus a 10% contingency for
a total contract amount of $87,268.50 and with RGM and Associates for
construction management services in the amount of $87,300 plus a 10%
contingency for a total contract amount of $96,030.
On May 25, 2004, by Resolution No. 2004-113, City Council adopted the City’s
2004/05 – 2008/09 Capital Improvement Program which included the New Police
Station project as part of the program.
This property known as 400 Guthrie Lane was acquired as part of the US Print
property acquisition for the New Police Station project. In order to bring
this building up to commercial property standards, the building and site
must be brought up to current building code requirements. The improvements
to the site include parking, ADA compliant access, entrance requirements,
restroom up grades, lighting upgrades, exiting requirements and acoustical
modifications. Staff has begun a due diligence of the site and has
determined that as an interim housing solution, this property could also
serve as the temporary location of City staff (Administration, Finance and
Parks and Recreation) during the construction of the New City Hall project.
The improvements would remain and be sold with the building.
Staff has worked with Gibson/Salmon Group and RGM and Associates on
numerous, multi-prime projects and they have been involved in the different
phases of work required to complete a successful project. The 400 Guthrie
Lane Improvements will be constructed as a multi-prime project, which allows
staff to better control the work and costs associated with construction and
recommends that RGM be retained for construction management services for the
Funding for this work will derive from the General fund and be reimbursed
when the property is sold. Costs associated with both professional services
agreements are included within the attached CIP budget sheet.
CIP Budget Sheet
Gibson/Salmon Group Professional Services Agreement
RGM and Associates Professional Services Agreement
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD TO AUTHORIZE THE
INCLUSION OF THE 400 GUTHRIE LANE PROJECT WITHIN THE 2004/2009 CIP PROGRAM
AND AUTHORIZE THE CITY MANAGER TO EXECUTE PROFESSIONAL SERVICES AGREEMENTS
WITH GIBSON/SALMON GROUP FOR ARCHITECTURE SERVICES IN AN AMOUNT OF $79,335
PLUS A 10% CONTINGENCY FOR A TOTAL CONTRACT AMOUNT OF $87,268.50 AND WITH
RGM AND ASSOCIATES FOR CONSTRUCTION MANAGEMENT SERVICES IN THE AMOUNT OF
$87,300 PLUS A 10% CONTINGENCY FOR A TOTAL CONTRACT AMOUNT OF $96,030.
WHEREAS, on July 8, 2003, City Council directed staff to begin a due
diligence for a possible site relocation to 9100 Brentwood Boulevard for the
New Police Station Project; and
WHEREAS, on September 17, 2003, City Council authorized the City Manager to
execute a purchase agreement for a note and deed of trust secured by
property located at 9100 Brentwood Boulevard; and
WHEREAS, the project before you this evening is located on a portion of the
site purchased by the City of Brentwood and is known as 400 Guthrie Lane;
WHEREAS, building and site improvements will upgrade the property from
industrial to commercial property use; and
WHEREAS, staff recommends utilizing the professional services of
Gibson/Salmon Group and RGM and Associates in order to complete the design
and construction of this project; and
WHEREAS, this approval hereby funds the project and amends the 2004/2005
general fund budget.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brentwood,
to include the CIP Budget Sheet for the 400 Guthrie Lane Improvements into
the CIP Program and that the City Manager is authorized to execute a
professional services agreements with Gibson/Salmon Group in an amount not
to exceed $79,335.00 plus a 10 % contingency and RGM and Associates in an
amount not to exceed $87,300.00 plus a 10% contingency for the 400 Guthrie
Lane Improvements Project.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at
a regular meeting on the 12th day of October 2004 by the following vote: