CITY COUNCIL AGENDA ITEM
Meeting Date: October 12, 2004
Subject/Title: Uphold the Appeal by Resolution and Authorize the Approval of
DR 04-17, Recreation Facility and Concession Stand Projects (CIP Project No.
522-5228 and CIP Project No. 522- 5230).
Prepared by: Engineering: M. Huber
Administration: K. Chew
Submitted by: Administration: J. Stevenson
Uphold the appeal by Resolution and authorize the approval of DR 04-17,
Recreation Facility and Concession Stand Projects (CIP Project No. 522-5228
and CIP Project No. 522-5230).
On May 27, 2003, City Council approved the 2003/2008 CIP Program that
included the project known as Aquatic Center Community Service Facility.
On January 27, 2004, City Council authorized staff to begin the design for
the Recreation/Community Facility project and authorized staff to expend
$55,000 to begin the process.
On May 25, 2004, City Council approved the 2004/2009 CIP Program that
included the project previously known as Aquatic Center Community Service
Facility (now referred to as) Recreation/Community Facility and Aquatic
On June 8, 2004, City Council authorized the City Manager to execute two
professional services agreements for the project, one for design and one for
The proposed project’s intent is to support and supplement the Community
Center operations and activities within the City, by constructing a new
community building, and provide concession services for the aquatic
facility. The additional space provided for community activities will go a
long way towards better distribution of those facilities throughout the
City. The building’s adjacency to the pool creates an ideal atmosphere that
will lend itself to accommodate birthday celebrations, rentals, and parties
that is not available to the community at this time. This facility will work
in concert with the remodel of the soon to be vacated Contra Costa Health
Services facility into a downtown Community Center to accommodate current
Community Center activities that will be relocated from the old existing
Community Center. The City’s Community Facility projects are being
established in phases with Phase I being the construction of this facility.
As stated in the January 2004 staff report that implemented the design of
this project, no demolition of the existing downtown facilities (Community
Center and existing City Hall) would occur until this project was completed.
Due to notification from County Health that they intend to vacate their
current location (118 Oak Street), a remodel of this structure will further
accommodate community activities by converting this location into a
Staff has worked together with the architect and construction management
team to develop the design for this new Recreation/Community Facility and
Concession Stand. The Concession Stand’s design is intended to match, as
close as possible, the Aquatic Center Building within the complex. The
Recreation/Community Facility is intended to complement the existing
buildings but be a separate facility by utilizing slight variations of
design elements, as well as providing a separate parking area and building
entry. As the aquatic complex is already completed and as this facility is
related, though different use, the intent is a building design that reflects
the variety of proposed uses, while at the same time staying within the City
Council approved budget.
Staff presented the proposed design to the City’s internal design review
committee and then to the Planning Commission on August 17, 2004 and
September 7, 2004. The Planning Commission formally denied the plans for the
new facility on September 21, 2004. As part of the Commission’s denial, it
was strongly suggested that a more “significant” structure reside at this
location that would represent Brentwood in a better light. The Commission
also stated that the building did not necessarily need to “match” or be of
any relation to the existing buildings at the existing site.
Staff would like to acknowledge the Planning Commission’s comments and
clearly state that if we had the budget; staff would strongly support the
opportunity to construct “significant” buildings as part of all projects
within the City of Brentwood. Unfortunately, there is a limited supply of
funding for Community Facilities and the need far exceeds the available
funding. If the City Council agrees with the Planning Commission, that this
building should be more of a landmark structure, clear priorities must be
established on which facilities will be built and which won’t. Staff
developed a program and project that works for this location, that mirrors
some of the existing architectural features used within the existing
buildings and fits within the budget. The design amenities will work well
within the area and are within the approved budget. Staff also would like to
acknowledge the newly formed Citizen Advisory Committee that has assumed the
task to evaluate the City’s Community Facilities to determine what long term
needs should be addressed as well as which activities should occur within
the available structures now and what future structures should be
considered. In doing so, it is staff’s intent to ensure that our funding is
sufficient to construct as many of these facilities as possible.
Staff has appealed the Planning Commission denial in order to present the
project to City Council for its consideration as the issues raised by the
Planning Commission involve a significantly different budgetary and design
policy than City staff has been given by the City Council to date.
Staff has designed this facility to stay within the approved Capital
Improvement Budget for the project that is $4,000,000. If City Council
denies the appeal this evening, staff requests further instruction to
develop a different plan for the site along with an increased budget to
address the embellished design. Staff would then bring the new design and
budget to City Council for its further consideration.
Planning Commission Minutes (August 17, 2004 and September 7, 2004)
Planning Commission Staff Report - August 17, 2004
Memo to Commission dated September 7, 2004 (Response to Comments)
Color Renderings of the Project
CIP Budget Sheets with Site Maps
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD SUSTAINS AND
UPHOLDS THE APPEAL AND AUTHORIZES THE APPROVAL OF DR 04-17, RECREATION
FACILITY AND CONCESSION STAND PROJECTS (CIP PROJECT NO. 522-5228 AND CIP
PROJECT NO. 522-5230).
WHEREAS, on May 27, 2003, City Council approved the 2003/2008 CIP Program
that included the project known as Aquatic Center Community Service
WHEREAS, on January 27, 2004, City Council authorized staff to begin the
design for the Recreation/Community Facility project and authorized staff to
expend $55,000 to begin the process; and
WHEREAS, on May 25, 2004, City Council approved the 2004/2009 CIP Program
that included the project previously known as Aquatic Center Community
Service Facility (now referred to as) Recreation/Community Facility and
Aquatic Complex Concession; and
WHEREAS, on June 8, 2004, City Council authorized the City Manager to
execute two professional services agreements for the project, one for design
services and one for construction management services; and
WHEREAS, Staff has diligently worked together with the architect and
construction management team to develop the design of the New
Recreation/Community Facility and Concession Stand projects; and
WHEREAS, The proposed project will benefit the Brentwood Community.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brentwood,
that the appeal filed by the City Manager is sustained and upheld and the
City Council hereby authorizes and approves DR 04-17, Recreation Facility
and Concession Stand Project (CIP Project No. 522-5228 and Concession Stand
CIP Project No. 522- 5230).
PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at
a regular meeting on the 12th day of October 2004 by the following vote: