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CITY COUNCIL AGENDA ITEM NO. 13

Meeting Date: October 12, 2004

Subject/Title: Uphold the Appeal by Resolution and Authorize the Approval of DR 04-17, Recreation Facility and Concession Stand Projects (CIP Project No. 522-5228 and CIP Project No. 522- 5230).

Prepared by: Engineering: M. Huber
Administration: K. Chew

Submitted by: Administration: J. Stevenson

RECOMMENDATION
Uphold the appeal by Resolution and authorize the approval of DR 04-17, Recreation Facility and Concession Stand Projects (CIP Project No. 522-5228 and CIP Project No. 522-5230).

PREVIOUS ACTION
On May 27, 2003, City Council approved the 2003/2008 CIP Program that included the project known as Aquatic Center Community Service Facility.

On January 27, 2004, City Council authorized staff to begin the design for the Recreation/Community Facility project and authorized staff to expend $55,000 to begin the process.

On May 25, 2004, City Council approved the 2004/2009 CIP Program that included the project previously known as Aquatic Center Community Service Facility (now referred to as) Recreation/Community Facility and Aquatic Complex Concession.

On June 8, 2004, City Council authorized the City Manager to execute two professional services agreements for the project, one for design and one for construction management.

BACKGROUND
The proposed project’s intent is to support and supplement the Community Center operations and activities within the City, by constructing a new community building, and provide concession services for the aquatic facility. The additional space provided for community activities will go a long way towards better distribution of those facilities throughout the City. The building’s adjacency to the pool creates an ideal atmosphere that will lend itself to accommodate birthday celebrations, rentals, and parties that is not available to the community at this time. This facility will work in concert with the remodel of the soon to be vacated Contra Costa Health Services facility into a downtown Community Center to accommodate current Community Center activities that will be relocated from the old existing Community Center. The City’s Community Facility projects are being established in phases with Phase I being the construction of this facility. As stated in the January 2004 staff report that implemented the design of this project, no demolition of the existing downtown facilities (Community Center and existing City Hall) would occur until this project was completed. Due to notification from County Health that they intend to vacate their current location (118 Oak Street), a remodel of this structure will further accommodate community activities by converting this location into a community facility.

Staff has worked together with the architect and construction management team to develop the design for this new Recreation/Community Facility and Concession Stand. The Concession Stand’s design is intended to match, as close as possible, the Aquatic Center Building within the complex. The Recreation/Community Facility is intended to complement the existing buildings but be a separate facility by utilizing slight variations of design elements, as well as providing a separate parking area and building entry. As the aquatic complex is already completed and as this facility is related, though different use, the intent is a building design that reflects the variety of proposed uses, while at the same time staying within the City Council approved budget.

Staff presented the proposed design to the City’s internal design review committee and then to the Planning Commission on August 17, 2004 and September 7, 2004. The Planning Commission formally denied the plans for the new facility on September 21, 2004. As part of the Commission’s denial, it was strongly suggested that a more “significant” structure reside at this location that would represent Brentwood in a better light. The Commission also stated that the building did not necessarily need to “match” or be of any relation to the existing buildings at the existing site.

Staff would like to acknowledge the Planning Commission’s comments and clearly state that if we had the budget; staff would strongly support the opportunity to construct “significant” buildings as part of all projects within the City of Brentwood. Unfortunately, there is a limited supply of funding for Community Facilities and the need far exceeds the available funding. If the City Council agrees with the Planning Commission, that this building should be more of a landmark structure, clear priorities must be established on which facilities will be built and which won’t. Staff developed a program and project that works for this location, that mirrors some of the existing architectural features used within the existing buildings and fits within the budget. The design amenities will work well within the area and are within the approved budget. Staff also would like to acknowledge the newly formed Citizen Advisory Committee that has assumed the task to evaluate the City’s Community Facilities to determine what long term needs should be addressed as well as which activities should occur within the available structures now and what future structures should be considered. In doing so, it is staff’s intent to ensure that our funding is sufficient to construct as many of these facilities as possible.

Staff has appealed the Planning Commission denial in order to present the project to City Council for its consideration as the issues raised by the Planning Commission involve a significantly different budgetary and design policy than City staff has been given by the City Council to date.

FISCAL IMPACT
Staff has designed this facility to stay within the approved Capital Improvement Budget for the project that is $4,000,000. If City Council denies the appeal this evening, staff requests further instruction to develop a different plan for the site along with an increased budget to address the embellished design. Staff would then bring the new design and budget to City Council for its further consideration.

Attachments:
Resolution
Planning Commission Minutes (August 17, 2004 and September 7, 2004)
Planning Commission Staff Report - August 17, 2004
Memo to Commission dated September 7, 2004 (Response to Comments)
Color Renderings of the Project
CIP Budget Sheets with Site Maps
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD SUSTAINS AND UPHOLDS THE APPEAL AND AUTHORIZES THE APPROVAL OF DR 04-17, RECREATION FACILITY AND CONCESSION STAND PROJECTS (CIP PROJECT NO. 522-5228 AND CIP PROJECT NO. 522-5230).

WHEREAS, on May 27, 2003, City Council approved the 2003/2008 CIP Program that included the project known as Aquatic Center Community Service Facility; and

WHEREAS, on January 27, 2004, City Council authorized staff to begin the design for the Recreation/Community Facility project and authorized staff to expend $55,000 to begin the process; and

WHEREAS, on May 25, 2004, City Council approved the 2004/2009 CIP Program that included the project previously known as Aquatic Center Community Service Facility (now referred to as) Recreation/Community Facility and Aquatic Complex Concession; and

WHEREAS, on June 8, 2004, City Council authorized the City Manager to execute two professional services agreements for the project, one for design services and one for construction management services; and

WHEREAS, Staff has diligently worked together with the architect and construction management team to develop the design of the New Recreation/Community Facility and Concession Stand projects; and

WHEREAS, The proposed project will benefit the Brentwood Community.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brentwood, that the appeal filed by the City Manager is sustained and upheld and the City Council hereby authorizes and approves DR 04-17, Recreation Facility and Concession Stand Project (CIP Project No. 522-5228 and Concession Stand CIP Project No. 522- 5230).

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting on the 12th day of October 2004 by the following vote:
 

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