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Current Council Agenda and Past Meeting Information

 

CITY COUNCIL AGENDA ITEM NO. 3

Meeting Date: September 28, 2004

Subject/Title: Approve a Resolution approving the Contract Documents and Award the Construction Contract for the New Police Station (Group B) Bid Package #5 - Plumbing, CIP Project No. 337-3142.

Prepared by: Engineering: M. Huber

Submitted by: Administration: K. Chew

RECOMMENDATION
Approve a Resolution approving the contract documents and award the construction contract for the New Police Station (Group B) Bid Package #5 - Plumbing, CIP Project No. 337-3142 to Martinez Sheet Metal, Inc., in the amount of $217,715, plus a 10% contingency.

PREVIOUS ACTION
On July 8, 2003, City Council directed staff to begin due diligence for a possible site relocation to 9100 Brentwood Boulevard.

On September 9, 2003, City Council authorized the City Manager to transfer funds in an amount not to exceed $160,351 from the current project to the New Police Station project in order to separate costs associated with the due diligence process.

On September 17, 2003, City Council authorized the City Manager to execute a purchase agreement for a note and deed of trust secured by property located at 9100 Brentwood Boulevard.

On September 23, 2003, City Council authorized staff to negotiate a contract with The Design Partnership for design services and to execute a construction management contract with RGM and Associates.

On February 10, 2004, City Council authorized staff to execute an agreement for design services for the New Police Station with Kaplan McLaughlin Diaz (KMD) in an amount not to exceed $673,363 and amended the 2003/2004 CIP project budget sheet.

On July 13, 2004, City Council approved the contract documents and awarded the construction contract for the New Police Station (Seismic Retrofit) to Concord Iron Works, Inc., in an amount not to exceed $698,450 for CIP Project No. 337-3142 and further authorized the City Manager to execute change orders within a 10% contingency for a total authorized amount of $768,295.

On September 14, 2004, City Council approved the contract documents and awarded the construction contracts for the New Police Station (Group B), CIP Project No. 337-3142 and the New City Hall, CIP Project No. 337-3139, to the following contractors: Pro-Fit Fire Services, for Bid Package #4 – Fire Sprinklers in the amount of $112,600 plus a 10% contingency and Marina Mechanical for Bid Package #6 – Mechanical HVAC in the amount of $632,800, plus a 10% contingency.


BACKGROUND
As directed by the City Council on February 10, 2004, staff began the design work for the New Police Station site. This project has been bid as a multi prime project with the first major element of construction (Group A) being the seismic retrofit to the building, which is under construction now and the second major elements of construction (Group B) - mechanical HVAC and the fire sprinklers, were awarded construction contracts at the City Council Meeting of September 14, 2004. The project was advertised starting Sunday, August 15, 2004 and the project bids were opened for Bid Package #5 - Plumbing on September 14, 2004. A total of 2 bids were received, the bids were reviewed and the lowest responsive, responsible bid was received from Martinez Sheet Metal, Inc.

The 2 bids were:

1. Lescure Company, Inc. $ 362,300
2. Martinez Sheet Metal, Inc. $ 217,715

Staff recommends the award of the construction contract for the New Police Station (Group B) Bid Package #5 – Plumbing, CIP Project No. 337-3142 to Martinez Sheet Metal, Inc., for the amount of $217,715, plus a 10% contingency for a total contract amount of $239,486.50.

Staff continues to work toward the completion of the remaining design and anticipates the remaining items to be bid later this fall. Staff anticipates project completion to occur in early summer of 2005.

FISCAL IMPACT
The fiscal impact associated with the New Police Station project is $239,486.50, and is included within the project budget which was submitted and approved in February of this year. Staff anticipates no additional funding requirements at this time.

Attachments:
Resolution
Site Map
Agreement

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD APPROVING THE CONTRACT DOCUMENTS AND AWARD THE CONSTRUCTION CONTRACT FOR THE NEW POLICE STATION (GROUP B), BID PACKAGE #5 – PLUMBING, CIP PROJECT NO. 337-3142, TO MARTINEZ SHEET METAL, INC., IN THE AMOUNT OF $217,715, PLUS A 10% CONTINGENCY.

WHEREAS, on July 8, 2003, City Council directed staff to begin due diligence for a possible site relocation to 9100 Brentwood Boulevard; and

WHEREAS, on September 9, 2003, City Council authorized the City Manager to transfer funds in an amount not to exceed $160,351 from the current project to the New Police Station project to separate costs associated with due diligence process; and

WHEREAS, on September 17, 2003, City Council authorized the City Manager to execute a purchase agreement for a note and deed of trust secured by property located at 9100 Brentwood Boulevard; and

WHEREAS, on September 23, 2003, City Council authorized staff to negotiate a contract with The Design Partnership for design services and to execute a construction management contract with RGM and Associates; and

WHEREAS, staff could not reach an agreement with The Design Partnership for the New Police Station project, and met with the Ad Hoc Committee to discuss possible options; and

WHEREAS, staff recommended, upon ownership of the 9100 Brentwood Boulevard location, to execute an agreement for design services with Kaplan McLaughlin Diaz for the New Police Station, CIP Project No. 337-3142; and

WHEREAS, the project was purchased and the design began as directed with the architectural firm of Kaplan McLaughlin Diaz (KMD) for the New Police Station, CIP Project No. 337-3142; and

WHEREAS, staff has worked with the architect and construction management team to initiate the design and bid of the seismic retrofit portion of work; and

WHEREAS, on July 13, 2004, City Council awarded the construction contract for the New Police Station (Seismic Retrofit) to Concord Iron Works, Inc. in an amount not to exceed $698,450; and

WHEREAS, the project was advertised starting Sunday, August 15, 2004 and the project bids were opened on September 7, 2004. A total of 4 bids were received for Bid Package #4 – Fire Sprinklers and a total of 4 bids were received for Bid Package #6; and

WHEREAS, on September 14, 2004 City Council approved the contract documents and awarded the construction contracts for the New Police Station (Group B), CIP Project No. 337-3142 to the following contractors: Pro-Fit Fire Services for Bid Package #4 – Fire Sprinklers in the amount of $112,600, plus a 10% contingency and Marina Mechanical for Bid Package #6 – Mechanical HVAC in the amount of $632,800, plus a 10% contingency; and

WHEREAS, the project bids for Bid Package #5 – Plumbing were opened on September 14, 2004. A total of 2 bids were received and the lowest responsive, responsible bid for this package was received from Martinez Sheet Metal, Inc., for the amount of $217,715.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brentwood, that the contract documents are approved and the award of the construction contract for the New Police Station (Group B) Bid Package #5 - Plumbing is awarded to Martinez Sheet Metal, Inc., plus a 10% contingency, for a total authorized contract amount of $239,486.50.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting on the 28th day of September 2004 by the following vote:
 

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