CITY COUNCIL AGENDA ITEM
Meeting Date: August 10, 2004
Subject/Title: Approve a Resolution authorizing the City Manager to execute
Purchase Orders or Contracts for the not-to-exceed dollar amounts listed for
the attached list of vendors.
Prepared by: Becky Bridgen, Purchase Agent
Submitted by: Pamela Ehler, Director of Finance and Information Systems
Approve a resolution authorizing the City Manager to execute Purchase Order
or Contracts for the not-to-exceed dollar amounts listed for the attached
list of vendors.
On June 8, 2004, by Resolution No. 2004-132, City Council approved the
Amended 2004/05 Operating Budget.
On February 24, 2004, by Resolution No. 2004-37, City Council approved a
list of vendors that staff felt may go over the $50,000 limit during the
2003/04 Fiscal Year.
On February 24, 2004, by Resolution No. 2004-40, City Council approved
revisions to the Purchasing Policy.
As part of the annual budget adoption, City staff has included budgeted
amounts for maintenance/service of public facilities and infrastructure.
Since the Purchasing Policy requires that purchases or services over $50,000
must be approved by City Council, staff is requesting that the attached list
of vendors be approved for the not-to-exceed amounts listed for each vendor
for Fiscal Year 2004/05. To stay in compliance with the Purchasing Policy, a
list of vendors and the not-to-exceed dollar amounts are attached to
streamline the process. These not-to-exceed amounts will not increase, or
affect in any way, the adopted budget. Each department has already budgeted
for these dollar amounts.
The attached list includes on-going services such as additional Library
hours, Dispatch, Fire Protection, Legal, Janitorial and Disposal services,
as well as other various services that are provided across departments.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING THE
CITY MANAGER TO EXECUTE PURCHASE ORDERS OR CONTRACTS FOR THE NOT-TO-EXCEED
DOLLAR AMOUNTS LISTED FOR THE ATTACHED LIST OF VENDORS.
WHEREAS, as part of the annual budget adoption, the City has included
budgeted amounts for maintenance/service of public facilities and
WHEREAS, certain vendors may go over the $50,000 limit during the course of
the 2004/2005 fiscal year; and
WHEREAS, the Purchasing Policy states that purchases or services over
$50,000 must be approved by City Council.
NOW, THEREFORE BE IT RESOLVED by the City of Brentwood as follows:
Section 1. The City Manager has the authorization to execute Purchase Orders
or Contracts for the not-to-exceed dollar amounts listed on the attached
list of vendors.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at
a regular meeting held on the day of August 10, 2004 by the following vote:
Karen Diaz, CMC
City Clerk/Director of Administrative Services