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CITY COUNCIL AGENDA ITEM NO. 11

Meeting Date: August 10, 2004

Subject/Title: Approve a Resolution authorizing the City Manager to execute Purchase Orders or Contracts for the not-to-exceed dollar amounts listed for the attached list of vendors.

Prepared by: Becky Bridgen, Purchase Agent

Submitted by: Pamela Ehler, Director of Finance and Information Systems

RECOMMENDATION
Approve a resolution authorizing the City Manager to execute Purchase Order or Contracts for the not-to-exceed dollar amounts listed for the attached list of vendors.

PREVIOUS ACTION
On June 8, 2004, by Resolution No. 2004-132, City Council approved the Amended 2004/05 Operating Budget.

On February 24, 2004, by Resolution No. 2004-37, City Council approved a list of vendors that staff felt may go over the $50,000 limit during the 2003/04 Fiscal Year.

On February 24, 2004, by Resolution No. 2004-40, City Council approved revisions to the Purchasing Policy.

BACKGROUND
As part of the annual budget adoption, City staff has included budgeted amounts for maintenance/service of public facilities and infrastructure. Since the Purchasing Policy requires that purchases or services over $50,000 must be approved by City Council, staff is requesting that the attached list of vendors be approved for the not-to-exceed amounts listed for each vendor for Fiscal Year 2004/05. To stay in compliance with the Purchasing Policy, a list of vendors and the not-to-exceed dollar amounts are attached to streamline the process. These not-to-exceed amounts will not increase, or affect in any way, the adopted budget. Each department has already budgeted for these dollar amounts.

The attached list includes on-going services such as additional Library hours, Dispatch, Fire Protection, Legal, Janitorial and Disposal services, as well as other various services that are provided across departments.

FISCAL IMPACT
Unknown

Attachments
Resolution
Vendor List

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING THE CITY MANAGER TO EXECUTE PURCHASE ORDERS OR CONTRACTS FOR THE NOT-TO-EXCEED DOLLAR AMOUNTS LISTED FOR THE ATTACHED LIST OF VENDORS.

WHEREAS, as part of the annual budget adoption, the City has included budgeted amounts for maintenance/service of public facilities and infrastructure; and

WHEREAS, certain vendors may go over the $50,000 limit during the course of the 2004/2005 fiscal year; and

WHEREAS, the Purchasing Policy states that purchases or services over $50,000 must be approved by City Council.

NOW, THEREFORE BE IT RESOLVED by the City of Brentwood as follows:

Section 1. The City Manager has the authorization to execute Purchase Orders or Contracts for the not-to-exceed dollar amounts listed on the attached list of vendors.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the day of August 10, 2004 by the following vote:

AYES:
NOES:
ABSENT:
ABSTAIN:

_____________________________
Brian Swisher
Mayor

ATTEST:

__________________________________
Karen Diaz, CMC
City Clerk/Director of Administrative Services

City Administration
City of Brentwood City Council
150 City Park Way
Brentwood, CA 94513
(925) 516-5440
Fax (925) 516-5441
E-mail allcouncil@brentwoodca.gov