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Current Council Agenda and Past Meeting Information

 

CITY COUNCIL AGENDA ITEM NO. 13

Meeting Date: July 27, 2004

Subject/Title: Approve a Resolution to Reject all Bids to Construct the Zone 1 Reservoir 1.3, CIP Project No. 562-5630.

Prepared by: Engineering: P. Eldredge

Submitted by: Engineering: B. Grewal

RECOMMENDATION
Approve a Resolution to reject all bids received for construction of the Zone 1 Reservoir 1.3, CIP Project No. 562-5630, proceed to re-advertise the project for bid and return to the City Council for award of the construction contract.

PREVIOUS ACTION
On May 27, 2003, by Resolution No. 2868, City Council adopted the City’s 2003/04 – 2007/08 Capital Improvement Program that included the Zone 1 Reservoir 1.3, CIP Project No. 562-5630.

On August 12, 2003, City Council authorized the City Manager to execute a Professional Services Agreement with Kimley-Horn & Associates, Inc. for the design of the Zone 1 Reservoir 1.3, CIP Project No. 562-5630.

On August 12, 2003, City Council authorized the City Manager to execute a Professional Services Agreement with The Covello Group, Inc., to provide project management assistance for the Zone 1 Reservoir 1.3, CIP Project No. 562-5630.

On November 25, 2003, City Council Approved Resolution No. 3033, amending the CIP Budget Sheet for the Zone I Reservoir 1.3, CIP Project No. 562-5630.

On July 13, 2004, City Council Approved Resolution No. 2004-169, certifying the mitigated Negative Declaration for the Zone I Reservoir 1.3, CIP Project No. 562-5630.

BACKGROUND
The City of Brentwood advertised the project for construction beginning Wednesday, June 23, 2004 and bids were opened on July 21, 2004. A total of three bids were received and all bids exceed the project budget amount for construction. Staff recommends rejecting all the bids and re-advertising the project. Staff will review the existing scope of work to see if there is any ability to reduce the overall scope of the project and therefore possibly reduce the construction cost.

The three bids were:

1. Proven Management, Inc. $3,453,735
2. Gateway Pacific Contractors, Inc. $3,625,480
3. NCCI, Inc. $3,757,490

FISCAL IMPACT
The Fiscal Year (FY) 04/05 budget contains funds for the construction of the Zone 1 Reservoir 1.3, CIP Project No. 562-5630, in the amount of $2,600,320. Staff will analyze the scope of work to see if there is any possibility to reduce the scope of the project so the project is within the budgeted amount. Should it be determined that the scope of work cannot be reduced or if there is little value obtained from any potential reductions, staff will amend the project budget accordingly and bring it before the City Council for consideration.

Attachments:
Resolution

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD REJECTING ALL BIDS RECEIVED FOR CONSTRUCTION OF THE ZONE 1 RESERVOIR 1.3, CIP PROJECT NO. 562-5630, PROCEED TO RE-ADVERTISE THE PROJECT FOR BID AND RETURN TO CITY COUNCIL FOR AWARD OF THE CONSTRUCTION CONTRACT.

WHEREAS, on May 27, 2003, by Resolution No. 2868, City Council adopted the City’s 2003/04 – 2007/08 Capital Improvement Program that included the Zone 1 Reservoir 1.3, CIP Project No. 562-5630; and

WHEREAS, on August 12, 2003, City Council authorized the City Manager to execute a Professional Services Agreement with Kimley-Horn & Associates, Inc. for the design of the Zone 1 Reservoir 1.3, CIP Project No. 562-5630; and

WHEREAS, on August 12, 2003, City Council authorized the City Manager to execute a Professional Services Agreement with The Covello Group, Inc., to provide project management assistance for the Zone 1 Reservoir 1.3, CIP Project No. 562-5630; and

WHEREAS, on November 25, 2003, City Council Approved Resolution No. 3033, amending the CIP Budget Sheet for the Zone I Reservoir 1.3, CIP Project No. 562-5630; and

WHEREAS, on July 13, 2004, City Council Approved Resolution No. 2004-169, certifying the mitigated Negative Declaration for the Zone I Reservoir 1.3, CIP Project No. 562-5630; and

WHEREAS, the project was advertised on Wednesday, June 23, 2004 and bids were opened on July 21, 2004, a total of three bids were received and all bids exceed the project budget amount for construction.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood does hereby reject all bids received for construction of the Zone 1 Reservoir 1.3, CIP Project No. 562-5630, proceed to re-advertise the project for bid and return to City Council for award of the construction contract.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting on the 27th day of July 2004 by the following vote:
 

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