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Current Council Agenda and Past Meeting Information

 

CITY COUNCIL AGENDA ITEM NO. 4

Meeting Date: July 27, 2004

Subject/Title: Approve a Resolution accepting the work performed by Comfort Dynamics for the Installation of a 60 KW Co-generator at the Brentwood Family Aquatics Complex, CIP Project No. 522-5202

Prepared by: Ken De Silva, Park Services Manager

Submitted by: Craig Bronzan, Director of Parks and Recreation

RECOMMENDATION
Approve payment of the final retention billing of $13,754, and a Resolution accepting the work performed by Comfort Dynamics, for the Installation of a 60 KW Co-generator at the Brentwood Family Aquatics Complex, CIP Project No. 522-5202, located on 195 Griffith Lane, and direct the City Clerk to file a Notice of Completion with the County Recorder.

PREVIOUS ACTION
• A Council Resolution to reinstate the Balfour Road Aquatic Complex (as part of the 2001-2006 Capital Improvement Program) approved by City Council on January 8, 2002 as CIP number 522-5202.
• A Professional Services Agreement with Water and Energy Management to perform a Cost Feasibility Analysis, and design this project, was approved by the City Council and was executed on February 26, 2002.
• City Council Approval of the purchase of the Tecogen 60 KW Co-Generator on February 11, 2003.
• City Council approved the award of this contract to Comfort Dynamics on January 13, 2004 in the amount of $137,540 plus a 4% contingency ($5,500) for a total of $143,040.

BACKGROUND
The contract installation with Comfort Dynamics commenced on January 19, 2004.

The contract improvements were complete on April 12, 2004 and the system passed Pacific Gas and Electric Company’s pre-parallel inspection test on April 22, 2004. An accurate resolution of all invoices, was complete on June 30, 2004.

The approved budget for this contract was $137,540 plus a 4% contingency of $5,550 for a total of $143,041. At closeout of this contract the total, including contingencies, was $140,490.

The system has been in continuous operation since May 15, 2004.

Attachments:
CIP Budget Sheet and Map
Resolution
Notice of Completion

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD ACCEPTING THE WORK PERFORMED BY COMFORT DYNAMICS FOR THE INSTALLATION OF A 60 KW CO-GENERATOR AT THE BRENTWOOD FAMILY AQUATICS COMPLEX, CIP PROJECT NO. 522-5202, LOCATED AT 195 GRIFFITH LANE AND DIRECT THE CITY CLERK TO FILE A NOTICE OF COMPLETION WITH THE COUNTY RECORDER.

WHEREAS, the City Council authorized the City Manager to award a contract to Comfort Dynamics to install a 60 KW co-generator at the Brentwood Family Aquatics Complex on January 13, 2004; and

WHEREAS, the co-generator installation started on January 19, 2004; and

WHEREAS, the work has been completed and is now ready for acceptance.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brentwood, that the work performed by Comfort Dynamics for the installation of the 60 KW co-generator at the Brentwood Family Aquatics located on 195 Griffith Lane, CIP Project No. 522-5202, is hereby accepted; and

THEREFORE, BE IT RESOLVED the City of Brentwood approves final payment to Comfort Dynamics in the amount of $13,754.00.

BE IT FURTHER RESOLVED that the City Clerk is hereby directed to file a Notice of Completion with the County Recorder for the project.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting on the 27th day of July, 2004 by the following vote:

AYES: Councilmembers
NOES:
ABSENT:
_____________________________
Brian Swisher
Mayor
ATTEST:
__________________________________
Karen Diaz, CMC
City Clerk

RECORDING REQUESTED BY
CITY OF BRENTWOOD

WHEN RECORDED RETURN TO:
CITY CLERK
CITY OF BRENTWOOD
150 City Park Way
BRENTWOOD, CA 94513

NOTICE OF COMPLETION

NOTICE IS HEREBY GIVEN THAT:

THE CITY OF BRENTWOOD, a general law city, in the County of Contra Costa, State of California, did on the January 13, 2004, enter into an agreement with Comfort Dynamics to install a 60 KW co-generator at the Brentwood Family Aquatics Complex, CIP Project No. 522-5202, located at 195 Griffith Lane.

The work described in contract documents was to furnish all material, labor, and equipment necessary to complete said project.

On the 27th day of July 2004, said contract, as a whole was completed and the work was accepted by the City Council of the City of Brentwood.

I hereby certify under penalty of perjury that the facts set forth in the foregoing Notice of Completion are true and correct.

Executed at Brentwood, Contra Costa County, State of California, on ____________________.

By: __________________________
Karen Diaz, City Clerk
City of Brentwood, California
 

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