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CITY COUNCIL AGENDA ITEM NO. 18

Meeting Date: July 13, 2004

Subject/Title: Approve a Resolution authorizing an increase in the Streets Division 2004/05 Operating Budget; approving the purchase of one AT37-G Aerial Lift Truck from Altec Industries, Inc. and authorizing the City Manager to execute a purchase order for this vehicle not to exceed $82,744.24.

Prepared by: Jim Gallegos, Streets Manager

Submitted by: Paul Zolfarelli, Director of Public Works

RECOMMENDATION
Approve a Resolution authorizing an increase in the Streets Division 2004/05 Operating Budget; approving the purchase of one AT37-G Aerial Lift Truck from Altec Industries, Inc. and authorizing the City Manager to execute a purchase order for this vehicle not to exceed $82,744.24.

PREVIOUS ACTION
The 2003/04 - 2004/05 Operating Budget for the City of Brentwood was approved by City Council on June 10, 2003, Resolution No. 2893.

BACKGROUND
City Council approved a new Streets Division electrician position along with the purchase of an aerial truck ($80,000) and tools ($16,000) to be utilized with this new position in the 2003/04 – 2004/05 Operating Budget. This new position is scheduled to be advertised in the 2004/05 fiscal year. The funds for the aerial truck and tools were budgeted in the 2003/04 Operating Budget; although, not expended in that fiscal year. We request that an increase be made to the Streets Division 2004/05 Operating Budget for the purchase of this aerial truck not to exceed $82,744.24 and tools in the amount of $16,000.

Staff was only able to locate two companies in northern California that manufacture this type of vehicle. The bids for the aerial truck are as follows:

Altec Industries, Inc. $82,744.28
Terex Utilities West $83,106.76

The City currently contracts out for street light repairs. With the City’s continued growth and more importantly, the amount of street lights being installed within the City of Brentwood, this new vehicle and tools will assist the Public Works Department with responding to street light maintenance work requests in a timely manner. This position will also eventually take on the signal light maintenance within the City of Brentwood, which will also require the use of an aerial truck. We are pleased to serve the public in a more efficient manner and will be able to respond more quickly to each work request received.

FISCAL IMPACT
A total of $96,000 was originally budgeted through the Streets Division 2003/04 Operating Budget; although, funds were not expended in that fiscal year. The Streets Division 2004/05 Operating Budget should be increased by a total of $98,744.24 ($82,744.24 for the aerial truck plus $16,000 for the electrician’s tools) from the General Fund.

Attachment:
• Resolution

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING AN INCREASE IN THE STREETS DIVISION 2004/05 OPERATING BUDGET; APPROVING THE PURCHASE OF ONE AT37-G AERIAL LIFT TRUCK FROM ALTEC INDUSTRIES, INC. AND AUTHORIZING THE CITY MANAGER TO EXECUTE A PURCHASE ORDER NOT TO EXCEED $82,744.24.

WHEREAS, funds in the amount of $96,000 were approved by City Council in the 2003/04 – 2004/05 Operating Budget on June 10, 2003, Resolution No. 2893 for the purchase of an aerial truck and tools for a newly budgeted electrician position; and

WHEREAS, these funds were not expended in the 2003/04 fiscal year; and

WHEREAS, the new electrician position will be advertised in the 2004/05 fiscal year; and

WHEREAS, the purchase of this aerial truck and tools will assist to serve the public in a more efficient manner while responding to street light maintenance service requests; and

WHEREAS, it is the intent of the Public Works Department to have the new electrician to eventually take on the maintenance of signal lights, which will also require the use of an aerial truck.

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Brentwood that the Streets Division 2004/05 Operating Budget shall be increased by $98,744.24 for the purchase of one AT37-G Aerial Lift Truck ($82,744.24) and electrician tools ($16,000) from the General Fund.

BE IT FURTHER RESOLVED that the City Manager or his designee is authorized to execute a purchase order with Altec Industries, Inc. in an amount not to exceed $82,744.24 for the purchase of one AT37-G Aerial Lift Truck.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 13th day of July 2004 by the following vote:
 

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