CITY COUNCIL AGENDA ITEM
Meeting Date: June 22, 2004
Subject/Title: Approve request by Brentwood Pony Baseball League for $2,770
for hosting regional tournament
Prepared by: Craig D. Bronzan, Director of Parks and Recreation
Submitted by: Craig D. Bronzan, Director of Parks and Recreation
Approve the request by Brentwood Pony Baseball League for $2,770 for hosting
a regional tournament.
After a very successful season, the Pony West Zone director, Able Hernandez,
has selected Brentwood Pony Baseball League to host a regional tournament
for the Pinto (7-8 year old) division. This honor is a first for organized
baseball in Brentwood and is indeed an honor for the City and Brentwood Pony
With Sunset Sports Complex currently under construction, the only available
field for use is Oak Meadow Park, adjacent to R. Paul Krey Elementary
School. To host a tournament, Brentwood Pony is required to raise money to
offset the costs of running the tournament. With such short notice, the
usual options are: charge for parking; charge a gate admission to get in;
sell concessions; or sell merchandise at the site.
Brentwood Pony met with staff to discuss which, if any of the above options
were available to them at Oak Meadow Park so they could pay the costs of
administering the tournament. In light of the citizens concerns we have been
dealing with this year in the use of Oak Meadow in place of Sunset Park, I
was very reluctant to allow any of the options, as they are not a part of
the traditional use scheduled at that park.
If this request were to come in next year, we would allow Pony to use Sunset
Sports Complex, where they could consider a gate admission, and the sale of
concessions and merchandise as a way to pay for their cost. However, staff
does not support any of those options be allowed at Oak Meadow Park this
Brentwood Pony Baseball is an affiliate organization of the City of
Brentwood, following the rules and regulations as required by the City. In
support of their honor of hosting a regional tournament and bringing it to
Brentwood, staff is recommending City Council approval of a donation of
$2,770 to Brentwood Pony for this one-time tournament expense.
If approved, the $2,770 would be a general fund expense, coming from general
fund reserve account.
Attachment: Brentwood Pony Baseball Letter