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CITY COUNCIL AGENDA ITEM NO. 17

Meeting Date: June 22, 2004

Subject/Title: Approve a Resolution for support of a joint use theater facility between the City of Brentwood and Brentwood Union School District at Edna Hill Middle School

Prepared by: Craig D. Bronzan, Director of Parks and Recreation

Submitted by: Annette Beckstrand, Vice-Mayor
John Stevenson, City Manager
Craig D. Bronzan, Director of Parks and Recreation

RECOMMENDATION
Approve a Resolution for support of a joint-use theater facility between the City of Brentwood and Brentwood Union School District at Edna Hill Middle School.

PREVIOUS ACTION
June 22, 1993, City Council approved Resolution No. 93-136, approving the joint use agreement between the City of Brentwood and Brentwood Union School District related to the Bristow Middle School multi-use building.

July 22, 1997, City Council approved Resolution No. 97-164 approving the joint use agreement between the City of Brentwood and BUSD related to Edna Hill Gymnasium.

September 18, 2001, City Council approved a joint use agreement between the City and BUSD for the joint use and scheduling of City/BUSD facilities.

January 8, 2002, City Council approved a joint use agreement between the City and BUSD for Garin Elementary School multi-purpose room facility.

May 25, 2004, City Council approved three resolutions of support for joint use facilities between the City and BUSD for Pioneer Elementary School, Grant Street Elementary School, and American Avenue Middle School.

BACKGROUND
The City of Brentwood and Brentwood Union School District have a long standing working relationship in the development and use of joint use facilities. Many of these joint use facilities also qualify for matching money from the State of California due to the joint use relationship that exists. In working together, the City and BUSD have entered into a shared cost relationship for the funding of middle school gymnasiums, which the City then operates and reserves for City and community use after school hours. The City and BUSD also worked together on the multi-purpose room at Garin Elementary School, a relationship that did not require direct City funding, but qualified BUSD for money from the State for construction of the facility. On May 25, 2004, City Council approved three resolutions in support of three projects, two for multi-purpose facilities at elementary schools and one for a middle school gymnasium.

As a result of regular meetings between City and BUSD staff, there have been many discussions regarding the master plan process for the Edna Hill Middle School campus. BUSD is currently moving forward with two additions to the Edna Hill joint use gymnasium with Measure B money. One addition will provide an exercise room similar to Bristow gym, and a park and recreation office on the south side of the gym. The second addition on the north side of the gym will provide space to conduct the PAL-After the Bell after school program.

As a part of the Edna Hill master plan discussion, BUSD is going to have to replace the existing theater, old gymnasium, and the cafeteria. This has lead to a number of discussions of whether a new theater can be built, with additional parking, in the front of the school where the old gymnasium and cafeteria currently are located. This has been an important topic of discussion with both the School District and as a part of the community meetings where citizens have expressed an interest in a down town performing arts facility.

The Brentwood Union School District has reached a point in their master plan process where they need to know whether the City has an interest in developing a joint use theater or whether they build a facility that would meet the needs of the middle school only. As a joint use theater would require additional parking and the relocation of the cafeteria, the BUSD needs to know now if the City wants to make a commitment at this time for the project.

A proposed joint use theater would seat a maximum of 299, with a lobby, class rooms for band and drama, state of the art sound/lighting system, side wings for orchestra use, storage, back access with roll up doors, and an office for City use. The expected costs for the joint use theater is $6,000,000, with the BUSD asking the City for a commitment of $3,000,000. Any additional costs for the theater would be paid for by BUSD.

City staff has also had discussions with Dan Smith, Superintendent of Liberty Union High School District, concerning the Liberty High School performing arts center, and how there may be opportunities to work together on community performances. Currently, the Liberty PAC is booked almost a year ahead of time. However, many of the performances do not need a performing arts venue of 600+ seats. If the Edna Hill joint use theater can be built, then the City, working with both school districts, may be able to work with the different community and school groups to best utilize both small and large venues as appropriate.

The City has moved forward with the hiring of an Arts Manager to develop a cultural arts division of the Parks and Recreation Department, and has recently approved a 2,500+-seat amphitheater as a part of the Vineyards at Marsh Creek project. These additions, with the Liberty Performing Arts Center and an Edna Hill Middle School joint use theater will provide the tools necessary to greatly expand the opportunities for performing arts programs in Brentwood. Collectively, these facilities may in fact provide the necessary facilities Brentwood will need at build out for the performing arts.

Pam Ehler, Director of Finance and Information Systems, has indicated that the City can afford the $3,000,000 City contribution, by funding $1,000,000 in the Fiscal Year; 2005/06 CIP program, and $2,000,000 in the Fiscal Year 2006/07 CIP program from the Park Development fund. This spread of the fiscal contribution will not put any planned park development project at risk, based on the conservative estimates of the current approved 2004/09 CIP.

Staff is recommending City Council approve a resolution for support of a joint use theater facility between the City of Brentwood and Brentwood Union School District at Edna Hill Middle School, directing staff to create a CIP project of BUSD Joint Use Theater in the 2005/10 CIP program.

BUSD Superintendent J. Douglas Adams and members of the Board of Trustees will be in attendance at the meeting in case City Council has any specific questions regarding the joint use facility resolution.

FISCAL IMPACT
There is no State matching funds for this project. The City of Brentwood commitment of $3,000,000, if approved, will be $1,000,000 in the 2005/06 CIP program and $2,000,000 in the 2006/07 CIP program from the Park Development fund. All costs over $6,000,000 will be the responsibility of the BUSD.

Attachments Resolution

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD APPROVING A RESOLUTION FOR SUPPORT OF A JOINT USE THEATER FACILITY BETWEEN THE CITY OF BRENTWOOD AND BRENTWOOD UNION SCHOOL DISTRICT AT EDNA HILL MIDDLE SCHOOL

WHEREAS, the City of Brentwood and the Brentwood Union School District have a long standing relationship of building joint use facilities; and

WHEREAS, the City of Brentwood and the Brentwood Union School District intend to revise and enter into a Joint Use Agreement in accordance with the California Education Code Section 17077.40 et seq. regarding use of the facility described above; and

WHEREAS, the City of Brentwood and the Brentwood Union School District intend that the Joint Use Agreement will specify the method of sharing capital and operating costs, relative responsibilities for the operation and staffing of the facility, and the manner in which the safety of the pupils and community will be ensured; and

WHEREAS, the City of Brentwood and the Brentwood Union School District intend that the facility will be used to the maximum extent possible for both school and community purposes; and

WHEREAS, upon approval, City staff will create a Capital Improvement Program project in the 2005/2010 program for the City’s match of $3,000,000 for this project as outlined;

NOW, THEREFORE BE IT RESOLVED the City Council of the City of Brentwood approves a resolution in support for a joint use theater facility between the City of Brentwood and the Brentwood Union School District at Edna Hill Middle School.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on June 22, 2004 by the following vote:

AYES:
NOES:
ABSENT:

Brian Swisher
Mayor

ATTEST:
__________________________
Karen Diaz, CMC
City Clerk
 

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