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Current Council Agenda and Past Meeting Information

 

CITY COUNCIL AGENDA ITEM NO. 15

Meeting Date: June 22, 2004

Subject/Title: Approve a Resolution accepting the contract documents and awarding the construction contract for the 2003/2004 Pavement Management Program, CIP Project No. 336-3083

Prepared by: Jim Gallegos, Streets Manager

Submitted by: Paul Zolfarelli, Director of Public Works

RECOMMENDATION
Approve a Resolution accepting the contract documents and awarding the construction contract for the 2003/2004 Pavement Management Program, CIP Project No. 336-3083, to Bay Cities Paving & Grading, Inc. and authorizing the City Manager to execute the agreement and necessary documents in the amount of $654,259.30, plus the authority to execute change orders up to 10% of the contract amount.

PREVIOUS ACTION
On May 27, 2003, City Council adopted the 2003/08 CIP budgeting program of which this project is included.

BACKGROUND
On April 14, 2004, the City Manager executed a Professional Services Agreement with Harris & Associates for the design of the 2003/2004 Pavement Management Program, CIP Project No. 336-3083.

The City ran an advertisement for the Pavement Management Program construction, beginning Friday, May 7, 2004 and bids were opened on June 10, 2004. A total of four bids were received. The bids were reviewed and the lowest, responsible bid was received from Bay Cities Paving & Grading, Inc.

The four bids were as follows:

1. Antioch Paving $829,574.48
2. MCK Services, Inc. $736,094.05
3. Granite Construction $690,710.90
4. Bay Cities Paving & Grading, Inc. $654,259.30

Staff recommends the award of the construction contract for the 2003/2004 Pavement Management Program, CIP Project No. 336-3083 to Bay Cities Paving & Grading, Inc. for the amount of $654,259.30, plus 10% contingencies for a total contract amount of $719,689.23.

The City conducts a survey of existing roads every three years and after analyzing the data and receiving input from citizens and staff, determination is made as to the roads that need immediate and urgent pavement repairs. The streets included in this year’s program are: Balfour Road (between Marsh Creek Bridge and Fairview Avenue), Sand Creek Road (between Brentwood Blvd. and 500’ west of Brentwood Blvd.), Randy Way, Quail Court, Dove Court and Laurie Drive.

FISCAL IMPACT
The approved 2004/05 CIP budget funding for the Pavement Management Program is $1,400,000 which includes design and construction. This project is funded through Measure “C” and the General Fund. This project will reduce the maintenance cost for these portions of road for many years to come.

Attachments:
• Resolution
• Agreement
• CIP Budget Sheet and Map

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD ACCEPTING THE CONTRACT DOCUMENTS AND AWARDING THE CONSTRUCTION CONTRACT FOR THE 2003/2004 PAVEMENT MANAGEMENT PROGRAM, CIP PROJECT NO. 336-3083, TO BAY CITIES PAVING & GRADING, INC. AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT AND NECESSARY DOCUMENTS IN THE AMOUNT OF $654,259.30, PLUS THE AUTHORITY TO EXECUTE CHANGE ORDERS UP TO 10% OF THE CONTRACT AMOUNT.

WHEREAS, on May 27, 2003, City Council adopted the 2003/08 CIP budgeting program of which this project is included; and

WHEREAS, On April 14, 2004, the City Manager executed a Professional Services Agreement with Harris & Associates for the design of the 2003/2004 Pavement Management Program, CIP Project No. 336-3083; and

WHEREAS, the bid opening for said project was held on June 10, 2004 and Bay Cities Paving & Grading, Inc. was determined to have provided the lowest, responsible base bid of $654,259.30 for the 2003/2004 Pavement Management Program, CIP Project No. 336-3083.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Brentwood does hereby accept the contract documents and award the construction contract for the 2003/2004 Pavement Management Program, CIP Project No. 336-3083, to Bay Cities Paving & Grading, Inc. in the amount of $654,259.30.

BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute change orders up to 10% of the contract amount.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting on the 22nd day of June 2004 by the following vote:

AGREEMENT

2004 PAVEMENT MANAGEMENT PROGRAM
CIP PROJECT NO. 336-3083

THIS AGREEMENT FOR CONSTRUCTION is made and entered into this 22nd day of June, by and between the City of Brentwood (herein called City) and Bay Cities Paving & Grading, Inc., a California corporation, a partnership or an individual (circle one) located at 5029 Forni Drive, Concord, CA 94520, herein called Contractor.

The City and the Contractor agree as follows:

(1) CONTRACT SUM: The City agrees to pay, and the Contractor agrees to accept, in full payment for constructing the Project in strict accordance with the Contract Documents and performing all other requirements of the Contract Documents, the sum of Six Hundred Fifty Four Thousand Two Hundred Fifty Nine Dollars and Thirty Cents ($654,259.30) to be paid in accordance with the Contract Documents.

(2) COMPLIANCE WITH LAW: The City is a public agency. All provisions of law applicable to public contracts are a part of this contract to the same extent as though set forth herein and will be complied with by the Contractor.

(3) CONTRACT DOCUMENTS: The following Contract Documents relating to this Agreement are hereby made a part of and incorporated by reference into this Agreement: The Notice Inviting Bids, Invitation to Bid, Information for Bidders, Contract Proposal, Faithful Performance Bond, Labor and Materials Payment Bond, Contractor’s Certificate Regarding Worker’s Compensation, Certificate of Insurance and Endorsement (Worker’s Compensation), Certificate of Insurance and Endorsement (General Liability), General Conditions, Special Provisions, Plans and Specifications, CalTrans Standard Plans and Specifications, City of Brentwood Standard Plans and Specifications, Plans, and supplemental agreements, certifications, and endorsements applicable to this work, with all modifications incorporated in said documents prior to receipt of the Contract Proposals. Any work called for in one Contract Document not mentioned in another is to be performed and executed the same as if mentioned in all Contract Documents.

Contractors are required by law to be licensed and regulated by the Contractor’s State License Board which has jurisdiction to investigate complaints against contractors if a complaint is filed within three years of the date of the alleged violation. Any questions concerning a contractor may be referred to the Registrar, Contractors’ State License Board, P.O. Box 26000, Sacramento, California 95826.

This Agreement is executed by the City upon approval by the City Council at their regular scheduled meeting of June 22, 2004, and the Contractor has caused this Agreement to be duly executed.

CITY OF BRENTWOOD BAY CITIES PAVING & GRADING, INC.

By: By:
John E. Stevenson, City Manager (Authorized Representative of Contractor)

Dated: _________________________, 2004 Printed Name:

ATTEST: Title:
(Attach Acknowledgment for Authorized
Representative of Contractor)

___________________________________
Karen Diaz, CMC
City Clerk Dated :________________________, 2004

APPROVED AS TO FORM:

___________________________________
Dennis Beougher, City Attorney

(Attach Acknowledgment for Authorized Representatives of Contractor)

City Administration
City of Brentwood City Council
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Brentwood, CA 94513
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E-mail allcouncil@brentwoodca.gov