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Current Council Agenda and Past Meeting Information

 

CITY COUNCIL AGENDA ITEM NO. 6

Meeting Date: June 22, 2004

Subject/Title: Approve Contract Term Amendments for Design and Professional Service Agreements.

Prepared by: Engineering: M. Huber, Project Services Manager

Submitted by: Engineering: B. Grewal, City Engineer

RECOMMENDATION
Approve a Resolution authorizing the City Manager to execute Contract Term Amendments for time extensions for Professional Design/Service Agreements (Exhibit “A” attached) as needed for various project completions.

PREVIOUS ACTION
City Council authorized staff to execute several Design Contracts for various construction projects as shown in Exhibit “A”.

BACKGROUND
As a streamlining process, staff reviews various professional services agreements at the end of every year and brings them forward to the City Council for appropriate time extensions. As you may know, several Capital Improvement Projects are in various stages of design and construction. Four of the projects will be complete within the next three to six months (Sand Creek Road, Lone Tree Way (Northwest Quadrant), Sunset Road Realignment and Brentwood Boulevard Curve). Staff has prepared a status of projects (Exhibit “A” attached) that identify the phase of each of the projects which require a Contract Amendment to allow for design and or construction completion. The dates included in Exhibit “A” reflect staffs’ estimation of contract completion. Typically, a design professional may start a project during the preliminary design phase and continue through final design and construction phases of the project until the final as-built stage of the project. Staff continues to move forward with the projects. The "project process" in California, in dealing with any environmental issues or outer agency issues, increased design and construction time by elevating this work to labor-intensive procedures. These procedures increase the timeframe in which we can expect to complete a design or construction on any given project.

FISCAL IMPACT
None at this time.

Attachments:
Resolution
Exhibit “A”
Contract Amendments

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACT TERM AMENDMENTS FOR TIME EXTENSIONS OF PROFESSIONAL DESIGN AND SERVICE AGREEMENTS (EXHIBIT “A” ATTACHED), AS NEEDED FOR VARIOUS PROJECT COMPLETIONS.

WHEREAS, City Council authorized staff to execute design contracts and work toward completion of several public works and master plan projects; and

WHEREAS, the term limits require modification in order to continue with the necessary work.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brentwood, that the City Manager be authorized to execute Contract Term Amendments for time extensions for Professional Design/Service Agreements (Exhibit “A” attached) as needed for various project completions.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting on the 22nd day of June 2004 by the following vote:

Exhibit “A” – Project Status

Project Name Project No. Consultants Phase of Project

Lone Tree Way
(Northwest Quadrant)
336-3127
Bellecci &
Associates
Mark Thomas &
Company

Construction Completed

Punchlist Items and As-Builts required

Sand Creek Road (Central/East)
336-3061

Biggs Cardosa
Carlson Barbee &
Gibson
Eco:Logic
Mark Thomas &
Company
Signet Testing Labs

99% Complete.

Punchlist Items and
As-Builts required

Sunset Road Realignment
336-3012
Carlson Barbee &
Gibson
Final Punchlist Items are being worked on

Brentwood Boulevard
Curve
336-3100
Construction Testing
Services
CCS Planning &
Engineering
Harris & Associates

Working on Contract Change Orders and Preliminary Punchlist Items.

Regional Transportation Issues/Projects:
Route 4, Vasco
Road and Hwy -239 (Byron Hwy) Transportation
Issues

Gray Bowen &
Company
On-going Project

AMENDMENT THREE
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF BELLECCI & ASSOCIATES, INC.

This Amendment is entered into on June 22, 2004 by and between the City of Brentwood and Bellecci & Associates, Inc.

WHEREAS, on February 27, 2001, the City of Brentwood entered into a contract to obtain specific skills and design expertise in the design preparation of a portion of the Northwest Quadrant Project, CIP Project No. 337-3127.

WHEREAS, on July 9, 2002, the contract term date was amended to reflect December 31, 2003 as the completion date.

WHEREAS, on December 9, 2003, the contract term date was amended to reflect June 30, 2004 as the completion date.

NOW, THEREFORE, IT IS AGREED as follows:

1. Section 4, of the original contract, entitled termination is amended to change the stated termination date of the contract from June 30, 2004 to December 31, 2004.
2. All other terms remain unchanged.

Bellecci & Associates

By Dated:

City of Brentwood

By Dated:
John Stevenson, City Manager

Attest:

By Dated:
Karen Diaz, City Clerk, CMC

AMENDMENT THREE
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF MARK THOMAS & CO., INC.

This Amendment is entered into on June 22, 2004 by and between the City of Brentwood and Mark Thomas & Co., Inc.

WHEREAS, on February 27, 2001, the City of Brentwood entered into a contract to obtain specific skills and design expertise in the design preparation of a portion of the Northwest Quadrant Project, CIP Project No. 336-3127.

WHEREAS, on July 9, 2002, the City of Brentwood modified the contract term date to reflect December 31, 2003 as the completion date.

WHEREAS, on December 9, 2003, the City of Brentwood modified the contract term date to reflect June 30, 2004 as the completion date.

NOW, THEREFORE, IT IS AGREED as follows:

1. Section 4, of the original contract, entitled termination is amended to change the stated termination date of the contract from June 30, 2004 to December 31, 2004.
2. All other terms remain unchanged.

Mark Thomas & Co., Inc.

By Dated:

City of Brentwood

By Dated:
John Stevenson, City Manager

Attest:

By Dated:
Karen Diaz, City Clerk, CMC

AMENDMENT THREE
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF BIGGS CARDOSA ASSOCIATES, INC.

This Amendment is entered into on June 22, 2004 by and between the City of Brentwood and Biggs Cardosa Associates, Inc.

WHEREAS, on October 23, 2001, the City of Brentwood entered into a contract to obtain specific skills and technical expertise in the design preparation of Sand Creek Road, CIP Project No. 336-3061.

WHEREAS, on December 10, 2002, the City of Brentwood extended the design portion of the contract to terminate on December 31, 2003.

WHEREAS, on December 9, 2003, the City of Brentwood modified the contract term date to reflect June 30, 2004 as the completion date.

NOW, THEREFORE, IT IS AGREED as follows:

1. Section 4, of the original contract, entitled termination is amended to change the stated termination date of the contract from June 30, 2004 to December 31, 2004.
2. All other terms remain unchanged.

Biggs Cardosa Associates, Inc.

By Dated:

City of Brentwood

By Dated:
John Stevenson, City Manager

Attest:

By Dated:
Karen Diaz, City Clerk, CMC

AMENDMENT FOUR
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF CARLSON, BARBEE & GIBSON, INC.

This Amendment is entered into on June 22, 2004 by and between the City of Brentwood and Carlson, Barbee & Gibson, Inc.

WHEREAS, on October 12, 1999, the City of Brentwood entered into a contract to obtain specific skills and technical expertise in the design preparation of the Sand Creek Road, CIP Project No. 336-3061.

WHEREAS, on June 26, 2001, the City of Brentwood extended the design portion of the contract to terminate on June 30, 2002.

WHEREAS, on June 25, 2002, the contract term was amended to reflect December 31, 2003 as the completion date.

WHEREAS, on December 9, 2003, the contract term was amended to reflect June 30, 2004 as the completion date.

NOW, THEREFORE, IT IS AGREED as follows:

1. Section 3, of the original contract, entitled termination is amended to change the stated termination date of the contract from June 30, 2004 to December 31, 2004.
2. All other terms remain unchanged.

Carlson, Barbee & Gibson, Inc.

By Dated:

City of Brentwood

By Dated:
John Stevenson, City Manager

Attest:

By Dated:
Karen Diaz, City Clerk, CMC

AMENDMENT TWO
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF ECO:LOGIC CONSULTING ENGINEERS

This Amendment is entered into on June 22, 2004 by and between the City of Brentwood and Eco:Logic Consulting Engineers.

WHEREAS, on September 10, 2002, the City of Brentwood entered into an agreement with Eco:Logic Consulting Engineers for structural inspection and support services for the Sand Creek Road (East) Project, CIP Project No. 336-3061.

WHEREAS, on December 9, 2003, the City of Brentwood modified the contract term date to reflect June 30, 2004 as the completion date.

NOW, THEREFORE, IT IS AGREED as follows:

1. Section 4, of the original contract, entitled termination is amended to change the stated termination date of the contract from to June 30, 2004 to December 31, 2004.
2. All other terms remain unchanged.

Eco:Logic Consulting Engineers

By Dated:

City of Brentwood

By Dated:
John Stevenson, City Manager

Attest:

By Dated:
Karen Diaz, City Clerk, CMC

AMENDMENT FOUR
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF MARK THOMAS & CO., INC.

This Amendment is entered into on June 22, 2004 by and between the City of Brentwood and Mark Thomas & Co., Inc.

WHEREAS, on September 14, 1999, the City of Brentwood entered into a contract to obtain specific skills and technical expertise in the design preparation of the Sand Creek Road (East), CIP Project No. 336-3061.

WHEREAS, on June 26, 2001, the City of Brentwood extended the design portion of the contract to terminate on June 30, 2002.

WHEREAS, on June 25, 2002, the contract term was amended to reflect a December 31, 2003 expiration.

WHEREAS, on December 9, 2003, the contract term was amended to reflect a June 30, 2004 expiration.

NOW, THEREFORE, IT IS AGREED as follows:

1. Section 3, of the original contract, entitled termination is amended to change the stated termination date of the contract from June 30, 2004 to December 31, 2004.
2. All other terms remain unchanged.

Mark Thomas & Co., Inc.

By Dated:

City of Brentwood

By Dated:
John Stevenson, City Manager

Attest:

By Dated:
Karen Diaz, City Clerk, CMC

AMENDMENT TWO
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF SIGNET TESTING LABS, INC.

This Amendment is entered into on June 22, 2004 by and between the City of Brentwood and Signet Testing Labs, Inc.

WHEREAS, on September 10, 2002, the City of Brentwood entered into a contract with Signet Testing Labs, Inc. for professional materials testing services for the Sand Creek Road (East) Project, CIP Project No. 336-3061.

WHEREAS, on December 9, 2003, the City of Brentwood modified the contract term date to reflect June 30, 2004 as the completion date.

NOW, THEREFORE, IT IS AGREED as follows:

1. Section 4, of the original contract, entitled termination is amended to change the stated termination date of the contract from June 30, 2004 to December 31, 2004.
2. All other terms remain unchanged.

Signet Testing Labs, Inc.

By Dated:

City of Brentwood

By Dated:
John Stevenson, City Manager

Attest:

By Dated:
Karen Diaz, City Clerk, CMC

AMENDMENT FOUR
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF CARLSON, BARBEE & GIBSON, INC.

This Amendment is entered into on June 22, 2004 by and between the City of Brentwood and Carlson, Barbee & Gibson, Inc.

WHEREAS, on February 8, 2000, the City of Brentwood entered into a contract to obtain specific skills and technical expertise in the design preparation of the Sunset Road Realignment, CIP Project No. 336-3012.

WHEREAS, on June 26, 2001, the City of Brentwood extended the design portion of the contract to terminate on June 30, 2002.

WHEREAS, on June 25, 2002, the contract term was amended to reflect contract completion of December 31, 2003.

WHEREAS, on December 9, 2003, the contract term was amended to reflect contract completion of June 30, 2004.

NOW, THEREFORE, IT IS AGREED as follows:

1. Section 3, of the original contract, entitled termination is amended to change the stated termination date of the contract from June 30, 2004 to December 31, 2004.
2. All other terms remain unchanged.

Carlson, Barbee & Gibson, Inc.

By Dated:

City of Brentwood

By Dated:
John Stevenson, City Manager

Attest:

By Dated:
Karen Diaz, City Clerk, CMC

AMENDMENT ONE TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF CONSTRUCTION TESTING SERVICES

This Amendment is entered into on June 22, 2004 by and between the City of Brentwood and Construction Testing Services.

WHEREAS, on June 3, 2003, the City of Brentwood entered into a contract to obtain specific skills and technical expertise in soils and material testing for Brentwood Boulevard Curve, CIP Project No. 336-3100.

NOW, THEREFORE, IT IS AGREED as follows:

1. Section 4, of the original contract, entitled termination is amended to change the stated termination date of the contract from June 30, 2004 to December 31, 2004.
2. All other terms remain unchanged.

Construction Testing Services

By Dated:

City of Brentwood

By Dated:
John Stevenson, City Manager

Attest:

By Dated:
Karen Diaz, City Clerk, CMC

AMENDMENT FOUR
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF CCS PLANNING & ENGINEERING, INC.

This Amendment is entered into on June 22, 2004 by and between the City of Brentwood and CCS Planning & Engineering.

WHEREAS, on October 12, 1999, the City of Brentwood entered into a contract to obtain specific skills and technical expertise in the design preparation of the Brentwood Boulevard Curve, CIP Project No. 336-3100.

WHEREAS, on June 26, 2001, the City of Brentwood extended the design portion of the contract to terminate on June 30, 2002.

WHEREAS, on June 25, 2002, the City of Brentwood extended the design portion of the contract to terminate on December 31, 2003.

WHEREAS, on December 9, 2003, the City of Brentwood extended the design portion of the contract to terminate on March 31, 2004.

NOW, THEREFORE, IT IS AGREED as follows:

1. Section 3, of the original contract, entitled termination is amended to change the stated termination date of the contract from March 31, 2004 to December 31, 2004.
2. All other terms remain unchanged.

CCS Planning & Engineering, Inc.

By Dated:

City of Brentwood

By Dated:
John Stevenson, City Manager

Attest:

By Dated:
Karen Diaz, City Clerk, CMC

AMENDMENT TWO
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF HARRIS & ASSOCIATES

This Amendment is entered into on June 22, 2004 by and between the City of Brentwood and Harris & Associates.

WHEREAS, on May 13, 2003, the City of Brentwood entered into a contract agreement with Harris & Associates for professional inspection and design services for the Brentwood Boulevard Curve, CIP Project No. 336-3100.

WHEREAS, on December 9, 2003, the City of Brentwood extended the design portion of the contract to terminate on March 31, 2004.

NOW, THEREFORE, IT IS AGREED as follows:

1. Section 4, of the original contract, entitled termination is amended to change the stated termination date of the contract from March 31, 2004 to December 31, 2004.
2. All other terms remain unchanged.

Harris & Associates

By Dated:

City of Brentwood

By Dated:
John Stevenson, City Manager

Attest:

By Dated:
Karen Diaz, City Clerk, CMC

AMENDMENT ONE
TO
AGREEMENT FOR PROFESSIONAL SERVICES
OF GRAY BOWEN & COMPANY

This Amendment is entered into on June 22, 2004 by and between the City of Brentwood and Gray Bowen & Company.

WHEREAS, on July 23, 2002, the City of Brentwood entered into a contract to obtain transportation related assistance, including Route 4 transfer and relinquishment process, Vasco Road safety and strategic planning.

NOW, THEREFORE, IT IS AGREED as follows:

1. Section 4, of the original contract, entitled termination is amended to change the stated termination date of the contract from July 23, 2004 to June 30, 2006.
2. All other terms remain unchanged.

Gray Bowen & Company

By Dated:

City of Brentwood

By Dated:
John Stevenson, City Manager

Attest:

By Dated:
Karen Diaz, City Clerk, CMC
 

City Administration
City of Brentwood City Council
150 City Park Way
Brentwood, CA 94513
(925) 516-5440
Fax (925) 516-5441
E-mail allcouncil@brentwoodca.gov