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Current Council Agenda and Past Meeting Information

 

CITY COUNCIL AGENDA ITEM NO. 6

Meeting Date: June 8, 2004

Subject/Title: Accept Work Performed at 120 Oak Street for the Interim Move Project (Engineering Annex), CIP Project No. 337-3140.

Prepared by: Engineering: M. Huber

Submitted by: Economic Development: H. Sword

RECOMMENDATION
Approve a Resolution accepting work performed at 120 Oak Street, for the Engineering Annex, CIP Project No. 337-3140, and direct the City Clerk to file the Notice of Completion with the County Recorder.

PREVIOUS ACTION
On September 11, 2002, City Council accepted the City Hall Needs Assessment Report and directed staff to prepare a strategy to address interim space needs for City Hall employees.

On February 11, 2003, a status report for interim space needs for the existing City Hall and City Hall employees was given to City Council and direction to move forward with a design for improvements to the 120 Oak Street Facility was authorized.

On April 22, 2003, City Council authorized the City Manager to execute a contract with RGM and Associates for Construction Management Services for the remodel of 120 Oak Street.

On May 27, 2003, City Council adopted the 2003/2008 CIP budgeting program of which this project is included.

On August 26, 2003, City Council authorized the start of construction for the Interim project and amended the CIP budget sheet to reflect the current budget of $1,126,000.

On December 9, 2004, City Council authorized the City Manager to execute contracts in amounts not to exceed $100,000 plus 10% contingencies, for the 120 Oak Street Project (Interim City Hall), CIP Project No. 337-3140.

On April 13, 2004, City Council authorized the City Manager to execute a change order in an amount not to exceed $40,000 with RGM and Associates for Construction Management Services for the completion of work at the 120 Oak Street, CIP Project No. 337-3140.

On April 24, 2004, City Council accepted work by several of the contractors performing work on the multi-prime project known as 120 Oak Street (Engineering Annex) and directed the City Clerk to file Notices of Completion with the County Recorder.

BACKGROUND
This project is a multi-prime project which requires several trades to work within the specified site, all by separate contracts managed by staff as discussed with the task force during the project budgeting process. The attached Notice of Completion (NOC) reflects work completed by one of the contractors (trade) for the project. As a multi prime project, the work is completed in phases and staff recommends accepting the work performed by this trade as indicated in the attached NOC.

FISCAL IMPACT
No impact at this time.

Attachments:
Resolution
Notice of Completion

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD ACCEPTING THE WORK PERFORMED AT 120 OAK STREET, FOR THE ENGINEERING ANNEX, CIP PROJECT NO. 337-3140, AND DIRECT THE CITY CLERK TO FILE THE NOTICE OF COMPLETION WITH THE COUNTY RECORDER.

WHEREAS, on September 11, 2002, City Council accepted the City Hall Needs Assessment Report and directed staff to prepare a strategy to address interim space needs for City Hall employees; and

WHEREAS, on February 11, 2003, a status report for interim space needs for existing City Hall and City Hall employees was given to City Council and direction to move forward with a design for improvements to the 120 Oak Street Facility was authorized; and

WHEREAS, on April 22, 2003, City Council authorized the City Manager to execute a contract with RGM and Associates for Construction Management Services for the remodel of 120 Oak Street; and

WHEREAS, on May 27, 2003, City Council adopted the 2003/2008 CIP budgeting program of which this project is included; and

WHEREAS, on August 26, 2003, City Council authorized the start of construction for the Interim City Hall project (Engineering Annex) and amended the CIP budget sheet to reflect the current budget of $1,126,000; and

WHEREAS, on December 9, 2004, City Council authorized the City Manager to execute contracts in amounts not to exceed $100,000 plus 10% contingencies, for the 120 Oak Street Project (Interim City Hall), CIP Project No. 337-3140; and

WHEREAS, on April 13, 2004, City Council authorized the City Manager to execute a change order in an amount not to exceed $40,000 with RGM and Associates for Construction Management Services for the completion of work at the 120 Oak Street, CIP Project No. 337-3140.
WHEREAS, on April 24, 2004, City Council accepted work by several of the contractors performing work on the multi prime project known as 120 Oak Street (Engineering Annex) and directed the City Clerk to file Notices of Completion with the County Recorder.

WHEREAS, work has been completed for the project by R.M. Sherman Company, Inc. and staff recommends accepting the work as stated in the notice of completion (NOC).

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Brentwood, that the worked performed at 120 Oak Street by the contractor R.M. Sherman Company, Inc. and as indicated on the Notice of Completion document, for the 120 Oak Street (Engineering Annex), CIP Project No. 337-3140, is hereby accepted.

BE IT FURTHER RESOLVED that the City Clerk is hereby directed to file the Notice of Completion with the County Recorder for this project.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting on the 8th day of June 2004 by the following vote:

RECORDING REQUESTED BY
CITY OF BRENTWOOD

WHEN RECORDED RETURN TO:
CITY CLERK
CITY OF BRENTWOOD
150 City Park Way
BRENTWOOD, CA 94513

NOTICE OF COMPLETION

NOTICE IS HEREBY GIVEN THAT:

THE CITY OF BRENTWOOD, a general law city, in the County of Contra Costa, State of California, did enter into an agreement with R.M. Sherman for work performed at 120 Oak Street, Engineering Annex, CIP Project No. 337-3140 for building and site concrete work.

The work described in the contract documents was to furnish all material, labor, and equipment necessary to complete said work.

On the 8th day of June 2004, said contract, as a whole was completed and the work was accepted by the City Council of the City of Brentwood.

I hereby certify under penalty of perjury that the facts set forth in the foregoing Notice of Completion are true and correct.

Executed at Brentwood, Contra Costa County, State of California, on June 8, 2004.


By: __________________________
Karen Diaz, City Clerk
City of Brentwood, California
 

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