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Current Council Agenda and Past Meeting Information

 

CITY COUNCIL AGENDA ITEM NO. 19

Meeting Date: May 25, 2004

Subject/Title: Approve a resolution to award Business License Tax Grant Monies

Prepared by: Gail Leech, Management Analyst

Submitted by: Karen Stein, Assistant City Manager

RECOMMENDATION
Approve a resolution to award Business License Tax Grant monies

PREVIOUS ACTION
On November 5, 2002, citizens voted in a general election to amend Ordinance No. 707, Chapter 5.04 of the municipal code, changing the business license tax from a flat rate to a gross receipts tax structure.

BACKGROUND
Previous to fiscal year 2003/04, 20% of the City’s business license tax collected was earmarked solely for the Chamber of Commerce. With the implementation of our new fee structure for business license tax, a Business License Tax Grant program was introduced. This program allows that twenty percent (20%) of the business license tax collected shall be set aside for economic development for the explicit purpose of business promotion and institutional advertisement for the City of Brentwood and for the good of the Brentwood business community. Organizations, including the City of Brentwood and the Brentwood Chamber of Commerce, may apply annually for these funds on a project by project basis to the Economic Development Director. Disbursement of these funds requires City Council approval.

Criteria for award eligibility is as follows:

 A completed City Grant application must be filled out, detailing the project and the estimated project expenditures, and submitted to the City of Brentwood for approval.
 City Grant applications are due to the City by March 31st of each calendar year, for funds available July 1st of the next fiscal year. Recipients will be notified by July 1st if they are chosen to receive a City Grant. Recipients will be chosen based on priority of project and funds available in this program.
 Projects considered must be annual projects with a completion date of June 30th of the fiscal year.
 Funds awarded but not used in that calendar year may be rolled over by filing for an extension. If the monies are not used within the first quarter after the extension is granted (September 30th), those monies will no longer be available to the Agency.
 Grant monies awarded to applicants are reimbursed quarterly, via a completed reimbursement form (attached) and received by the deadline outlined on the form.
 A City Grant recipient shall not represent any program or project as a City of Brentwood program or project, or indicate any affiliation with the City of Brentwood, without the express written approval of the City of Brentwood.

The City received a total of eleven (11) applications, resulting in a request for funding of $122,479 as follows:
Brentwood Chamber of Commerce Experience Brentwood Advertising Campaign $15,000
City of Brentwood – Parks & Recreation Summer Concerts in the Park 2004 $5,000
Harvest Time in Brentwood, Inc Harvest Time in Brentwood $16,200
Birthright – International Pregnancy Service Mother and Infant Care Station $1,444
Birthright – International Pregnancy Service Birthright Regional Conference $1,375
Brentwood Chamber of Commerce Chamber of Commerce Banner Program $20,460
Brentwood Chamber of Commerce Permanent Speakers in Downtown Brentwood $35,000
Brentwood Chamber of Commerce Brentwood Cornfest Corn Roaster $6,000
Brentwood Chamber of Commerce Holiday Business Fair $2,000
Brentwood Chamber of Commerce Concerts in the Park – Donation to Park and Recreation $10,000
City of Brentwood – Economic Development C-Biz Marketing Program $10,000
Total Funding Request $122,279

Applicant Project Name Amount Requested
Brentwood Chamber of Commerce Experience Brentwood Advertising Campaign $15,000
City of Brentwood – Parks & Recreation Summer Concerts in the Park 2004 $5,000
Harvest Time in Brentwood, Inc Harvest Time in Brentwood $16,200
Brentwood Chamber of Commerce Chamber of Commerce Banner Program $20,460
Brentwood Chamber of Commerce Holiday Business Fair $2,000
Brentwood Chamber of Commerce Concerts in the Park – Donation to Park and Recreation $10,000
City of Brentwood – Economic Development C-Biz Marketing Program $10,000
Total Funding Awarded $78,660
Under direction of the Director of Economic Development, a committee was formed to review and consider these applications. The committee, consisting of Howard Sword, Karen Stein, Pam Ehler and Gail Leech, reviewed the applications. Based on the committee’s ability to identify a direct nexus between the funding of these programs and support of the Brentwood business community, they are recommending the grant funds be awarded as follows:

The following applications were not chosen for funding, based on careful consideration and analysis of each program’s direct benefit to the Brentwood business community:

Birthright – International Pregnancy Service Mother and Infant Care Station $1,444
Birthright – International Pregnancy Service Birthright Regional Conference $1,375
Brentwood Chamber of Commerce Permanent Speakers in Downtown Brentwood $35,000
Brentwood Chamber of Commerce Brentwood Cornfest Corn Roaster $6,000
Total Funding Denied $43,819

All applicants will be notified of award or denial of application via written notice following Council approval.

FISCAL IMPACT

The total amount awarded is $78,660. Our current budget for grant funding is $81,636, resulting in a rollover of $2,976 toward next year’s program.

Attachments
Resolution
Grant Applications

RESOLUTION NO. _______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD TO AWARD BUSINESS LICENSE TAX GRANT MONIES

WHEREAS, On November 5, 2002, citizens voted in a general election to amend Ordinance No. 707, Chapter 5.04 of the municipal code, changing the business license tax from a flat rate to a gross receipts tax structure; and

WHEREAS, previous to fiscal year 2003/04, 20% of the City’s business license tax collected was earmarked solely for the Chamber of Commerce. With the implementation of our new fee structure for business license tax, a Business License Tax Grant program was introduced. This program allows that twenty percent (20%) of the business license tax collected shall be set aside for economic development for the explicit purpose of business promotion and institutional advertisement for the City of Brentwood and for the good of the Brentwood business community. Organizations, including the City of Brentwood and the Brentwood Chamber of Commerce, may apply annually for these funds on a project by project basis to the Economic Development Director. Disbursement of these funds requires City Council approval; and

WHEREAS, the City received a total of eleven (11) applications, resulting in a request for funding of $122,479; and

WHEREAS, under direction of the Director of Economic Development, a committee was formed to review and consider these applications. Based on the committee’s ability to identify a direct nexus between the funding of these programs and support of the Brentwood business community, they are recommending the grant funds be awarded as follows:

Applicant Project Name Amount Requested
Brentwood Chamber of Commerce Experience Brentwood Advertising Campaign $15,000
City of Brentwood – Parks & Recreation Summer Concerts in the Park 2004 $5,000
Harvest Time in Brentwood, Inc Harvest Time in Brentwood $16,200
Brentwood Chamber of Commerce Chamber of Commerce Banner Program $20,460
Brentwood Chamber of Commerce Holiday Business Fair $2,000
Brentwood Chamber of Commerce Concerts in the Park – Donation to Park and Recreation $10,000
City of Brentwood – Economic Development C-Biz Marketing Program $10,000
Total Funding Awarded $78,660

WHEREAS, The following applications were not chosen for funding, based on careful consideration and analysis of each program’s direct benefit to the Brentwood business community:

Birthright – International Pregnancy Service Mother and Infant Care Station $1,444
Birthright – International Pregnancy Service Birthright Regional Conference $1,375
Brentwood Chamber of Commerce Permanent Speakers in Downtown Brentwood $35,000
Brentwood Chamber of Commerce Brentwood Cornfest Corn Roaster $6,000
Total Funding Denied $43,819

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Brentwood hereby authorizes the Director of Economic Development to distribute the Business License Grant award totaling $78,660 as specified above.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 25th day of May 2004 by the following vote:

AYES:
NOES:
ABSENT:

____________________________________
Brian Swisher
Mayor
Attest:

___________________________
Karen Diaz, CMC
City Clerk
 

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