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CITY COUNCIL AGENDA ITEM NO. 13

Meeting Date: May 11, 2004

Subject/Title: Authorize the City Manager to purchase six (6) Ford Crown Victoria Interceptors, one (1) Expedition and one (1) E-350 Cargo Van for the Police Dept from Bill Brandt Ford.

Prepared by: Kevin R. King / Lieutenant

Submitted by: Michael R. Davies / Chief of Police

RECOMMENDATION
Authorize the City Manager to purchase from Bill Brandt Ford: six (6) Ford Crown Victoria Interceptors, one (1) Ford Expedition and one (1) Ford E-350 cargo van for use by the Police Department at a cost not to exceed $189,500.00. In addition, authorize purchase of required emergency equipment and installation from Emergency Vehicle Services (EVS) in an amount not to exceed $110,051.00.

PREVIOUS ACTION
The City Council, in the 2003/2004 budget allocated funding by means of the City Vehicle Replacement fund/schedule of $265,551 for replacement of police vehicles (BPD # 2, BPD # 3, BPD # 4, BPD #5, BPD #6 BPD # 9, and BPD # 22) including emergency equipment and required accessories. Due largely to increased staffing and geographical area, the Police Department also budgeted $34,000 for one (1) additional police patrol vehicle including emergency equipment and required accessories.

BACKGROUND
Prior to establishing the replacement vehicle types/specifications for the replacement of specific specialty vehicles (Unit #5 – Sgt’s/Supervisor’s vehicle; Unit #9 – K9 vehicle; and Unit #22 – CSO/Prisoner Transport vehicle) growth factors, vehicle maintenance issues, and historical performance issues were evaluated. It was recommended that the replacement for Unit #5 remain a utility vehicle, that the K9 vehicle revert to a patrol sedan for issues of cost and serviceability, and that the replacement for Unit #22 (currently a 2wd Tahoe) be replaced with a heavy duty van to reduce initial cost, reduce wear and tear issues, as well as to accommodate an increased capacity-partitioned prisoner transport system. The use of the van will significantly reduce staff-hours and trip numbers to detention facilities, as well as increasing longevity of the vehicle. To that end, staff assembled specifications and solicited bids from numerous dealerships with the following results:

Staff received bids from three (3) Ford dealers for the standard CHP Specified Police Interceptor, with the following results:

Bill Brandt Ford, Brentwood $ 145,582.95
Folsom Lake Ford, Sacramento $ 156,695.66
Downtown Ford, Sacramento $ 164,622.34 (California State Contract price)

Staff received bids from three (3) dealers on a 4-Door, 2-wheel drive Special Service Utility Vehicle, with the following results:

Bill Brandt Ford, Brentwood * $ 25,151.48
Folsom Lake Ford, Sacramento * $ 25,314.17
Brentwood Dodge, Brentwood $ 22,592.45

*The Ford Expedition has been rated as a special service / pursuit package vehicle, whereas, there is no known equal available from Dodge/Chrysler.

Staff has received bids from three (3) dealers on a 1-ton Cargo Van, with the following results:
Bill Brandt Ford $ 18,418.33
Winter Chevrolet $ 22,003.22
Folsom Lake Ford $ 18,410.96

Currently, the Police Department is utilizing Emergency Vehicle Systems (EVS) as its installation and equipment sourcing vendor based on their performance and ability to both supply and perform warranty repairs on the required emergency equipment. Currently there are no other qualified vendors.

FISCAL IMPACT
The total costs for replacement and outfitting of these vehicles is not to exceed $299,551 which has been budgeted in the fiscal year 2003/04 Operating Budget.

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD AUTHORIZING THE CITY MANAGER TO PURHCASE SIX (6) FOR CROWN VICTORIA INTERCEPTORS, ONE (1) EXPEDITION, AND ONE (1) E-350 CARGO VAN FOR THE POLICE DPEARTMENT FROM BILL BRANDT FORD

WHEREAS, The City Council, in the 2003/2004 budget allocated funding by means of the City Vehicle Replacement fund/schedule of $265,551 for replacement of police vehicles (BPD # 2, BPD # 3, BPD # 4, BPD #5, BPD #6 BPD # 9, and BPD # 22) including emergency equipment and required accessories. Due largely to increased staffing and geographical area, the Police Department also budgeted $34,000 for one (1) additional police patrol vehicle including emergency equipment and required accessories.

WHEREAS, prior to establishing the replacement vehicle types/specifications for the replacement of specific specialty vehicles (Unit #5 – Sgt’s/Supervisor’s vehicle; Unit #9 – K9 vehicle; and Unit #22 – CSO/Prisoner Transport vehicle) growth factors, vehicle maintenance issues, and historical performance issues were evaluated. It was recommended that the replacement for Unit #5 remain a utility vehicle, that the K9 vehicle revert to a patrol sedan for issues of cost and serviceability, and that the replacement for Unit #22 (currently a 2wd Tahoe) be replaced with a heavy duty van to reduce initial cost, reduce wear and tear issues, as well as to accommodate an increased capacity-partitioned prisoner transport system. The use of the van will significantly reduce staff-hours and trip numbers to detention facilities, as well as increasing longevity of the vehicle.

WHEREAS, emergency equipment and installation of this equipment is required at a cost of $110,051, and the vendor (EVS) under service contract for the warrant/service of this equipment remains the only available dealer, and currently serves as the sole-source receiving and installing dealer for the large majority of the emergency equipment.

WHEREAS, staff received bids from three (3) Ford dealers for the standard CHP Specified Police Interceptor, with the following results:

Bill Brandt Ford, Brentwood $ 145,582.95
Folsom Lake Ford, Sacramento $ 156,695.66
Downtown Ford, Sacramento $ 164,622.34 (California State Contract price)

WHEREAS, staff received bids from three (3) dealers on a 4-Door, 2-wheel drive Special Service Utility Vehicle, with the following results. The Ford Expedition has been rated as a special service / pursuit package vehicle, whereas, there is no known equal available from Dodge/Chrysler

Bill Brandt Ford, Brentwood $ 25,151.48
Folsom Lake Ford, Sacramento $ 25,314.17
Brentwood Dodge, Brentwood $ 22,592.45

WHEREAS, staff has received bids from three (3) dealers on a 1-ton Cargo Van, with the following results:

Bill Brandt Ford $ 18,418.33
Winter Chevrolet $ 22,003.22
Folsom Lake Ford $ 18,410.96

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Brentwood that the City Manager is authorized to purchase six (6) Ford Crown Victoria Interceptors, one (1) Expedition and one (1) E-350 Cargo Van for the Police Department from Bill Brandt Ford at a cost not to exceed $189,500.
NOW, THEREFORE BE IT FURTHER RESOLVED by the City Council of the City of Brentwood that the City Manager is authorized to purchase emergency equipment and installation from Emergency Vehicle Services (EVS), based on their performance and ability to both supply and perform warranty repairs on the required emergency equipment, in an amount not to exceed $110,051.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the May 11, 2004, by the following vote:

AYES:
NOES:
ABSENT:
_____________________________
Brian Swisher
Mayor
ATTEST:

__________________________________
Karen Diaz, CMC
City Clerk
 

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