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CITY COUNCIL AGENDA ITEM NO. 20

Meeting Date: April 13, 2004

Subject/Title: Approve a Resolution authorizing the purchase of two new solid waste automated collection trucks and one solid waste roll-off truck from Golden Gate Truck Center and authorizing the City Manager to execute a purchase order not to exceed $543,325.55.

Prepared by: Jon Carlson, Solid Waste Manager

Submitted by: Paul Zolfarelli, Director of Public Works

RECOMMENDATION
Approve a Resolution authorizing the purchase of two new solid waste automated collection trucks and one solid waste roll-off truck from Golden Gate Truck Center and authorize the City Manager to execute a purchase order not to exceed $543,325.55.

PREVIOUS ACTION
Council approved Fiscal Year 2003/04 and 2004/05 Budgets.

On August 12, 2003, Council approved Resolution No. 2940 authorizing the purchase of one new automated collection truck from Golden Gate Truck Center under this same pricing.

BACKGROUND
The City’s continued growth, and more importantly, the age of our current automated collection trucks and our one roll-off truck warrants the purchase of some new and replacement trucks. This purchase will help the Solid Waste Division keep up with the ever-growing routes and to stay within the framework of our replacement schedules.

On August 12, 2003, Solid Waste sole-sourced a new Freightliner/Labrie automated unit. We have been very pleased with the performance of this unit and it has met our expectations. Most notably, due to a split body design, we are now able to service each home on its route with just one pass instead of two. This greatly reduces our overall route time and also reduces our trips through each neighborhood.

We plan to continue buying this chassis & body combination and in time, convert the entire fleet as the older, single body trucks are replaced. This will also allow us to maintain consistency within our fleet, which benefits our maintenance division as well as our drivers in terms of training and efficiency.

Therefore, we plan on using the same quote from 2003. The manufacturer has agreed to hold the 2003 pricing until the end of April, which will provide us significant savings. Steel prices have soared to eight-year highs and there will be a 10% increase in pricing or $20,000 per unit, if we let this pricing hold lapse.

Our current roll-off truck is almost ten years old and has been Solid Waste’s workhorse on the commercial route since we took over the services in 1994 from the previous hauler. It is fully funded and due for replacement this fiscal year. The old truck will then serve as a back up once the new truck arrives.

FISCAL IMPACT
The roll-off truck can be manufactured in three months, while the two automated units can take up to six months to manufacture.

Therefore, the Vehicle Replacement Fund will provide $135,394.83 for the roll-off truck (from the 2003/04 budget) and $203,965.36 for one of the automated trucks (from the 2004/05 budget), while the other automated truck, funding of $203,965.36, will come directly from Solid Waste’s 2004/05 budget.

Attachment
• Resolution

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BRENTWOOD APPROVING THE PURCHASE OF TWO NEW SOLID WASTE AUTOMATED COLLECTION TRUCKS AND ONE SOLID WASTE COLLECTION ROLL-OFF TRUCK FROM GOLDEN GATE TRUCK CENTER AND AUTHORIZING THE CITY MANAGER TO EXECUTE A PURCHASE ORDER NOT TO EXCEED $543,325.55.

WHEREAS, in the 2004/05 annual budgets, funds were budgeted for one new Solid Waste automated collection truck purchase; and

WHEREAS, in the 2003/04 and 2004/05 annual budgets, a Vehicle Replacement Fund was established in order to develop a predictable, manageable method of amortizing vehicle costs and insuring scheduled replacement of essential trucks; and

WHEREAS, there is one Solid Waste roll-off truck scheduled for replacement in 2003/04 and one Solid Waste automated collection truck scheduled for replacement in 2004/05 through the Vehicle Replacement Fund; and

WHEREAS, staff is selecting the best truck for the City’s collection operation; and

WHEREAS, staff is using pricing from 2003 on the automated trucks and a new quote for the roll-off truck.

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Brentwood that the City shall purchase two Solid Waste automated collection trucks and one Solid Waste roll-off truck from Golden Gate Truck Center at a cost not to exceed $543,325.55.

BE IT FURTHER RESOLVED that the City Manager or his designee is authorized to execute a purchase order with Golden Gate Truck Center for the purchases thereof.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Brentwood at a regular meeting held on the 13th day of April 2004 by the following vote:
 

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